Submitted Application for a 2019 CIP Project

AppID19299
I. Administrative Section 
1. Project Name: Advance Planning: Master Planning, Schematic Design for Possible Relocation
2. Project Description (One Sentence): Advance planning, master site and facility planning and schematic design for approximately 25,000 square-feet for possible relocation of the Nevada Historical Society to a different location in an existing building.
3a. Project Location: County: Washoe
3b. Project Location: City: Reno
4. Department (department requesting project): Cultural Affairs
5. Division (division requesting project): Museums & History
6. Agency (agency requesting project): Historical Society
7. Agency contact person: Peter Barton
8. Contact phone: 775-687-7340 x 304
9. Contact email: pbarton@nevadaculture.org
The Department ranking of this project:
10. The Department will rank their projects 1 through the lowest ranked project (e.g., If 5 projects were submitted by the Department a ranking of 1 would be assigned to the most important or most needed project and a ranking of 5 would be the least needed project). 35
11. Has this project been previously requested in a prior CIP? No
12. SPWD 4 digit Building No. (for existing buildings) 0401
13. Facility Condition Analysis Project No. (if recommended) N/A
14. Is the property State Owned? No
15. If the facility is existing, is it State owned? No
II. Narrative Section 
16. Project Description: The Nevada Historical Society, presently located at 1650 N. Virginia Street in Reno is acutely and critically short of space within which to successfully continue its program. The Agency has a land-lease from NHSE to occupy their 24,000s.f. building for another 48 years but the property no longer suits Agency needs. As of this application, the Agency is negotiating with the University of Nevada for possible acquisition of the former Warren Nelson [a/k/a Reno Gazette Journal building] at 401 W. 2nd Street in Reno. The parcel contains about 1.2 acres and two buildings; one constructed in 1906 and the main building constructed in 1960. UNR is vacating the property and has it up for sale. UNR would like to reacquire the existing Historical Society property and is negotiating to hopefully reach a satisfactory transfer of ownership and interest. This project would allow for A&E master site planning, facility planning and schematic design for phase 1 adaptation of the Nelson building for occupancy by the Nevada Historical Society.
17. Project Justification: Limited parking and the inability to expand the Historical Society at its present location limit the ability of the Agency to meet its mission in a sustainable manner. During special events at the University, the Agency must close to the public as no parking is available. Lack of space has forced the Agency to curtail collecting, a fundamental tenant of its mission.
18. Project Background Information: In 2017 the Agency and UNR officials began a dialogue about the possible property transfer and relocation. As of this deadline the entities are awaiting an independent appraisal of value of the properties, the next step in possibly reaching a suitable and satisfactory land transfer.
19. Mechanical and/or Electrical Equipment Replacement Projects:
19a. Type of equipment to be replaced:
19b. Year existing equipment was installed:
19c. Manufacturer of existing equipment:
19d. Model of existing equipment:
19e. Are there any known hazardous materials?
Environmental Considerations
20a. Hazardous Materials (Asbestos, Lead Paint, etc.):
20b. Will the site require any hazardous material abatement? Unknown
21. Ramifications if the Project is not Approved (short essay):
Health, Life Safety, and/or Legal Issues
22. Please describe any health, life safety, and/or legal issues that will be resolved by completing this project (Short Essay):
23. Proposed Project Schedule Impacts/Issues
23a. Will this project require relocating personnel or vacating the building for any period of time? No
23b. Explain:
23c. Has any design work been completed on the proposed project? No
23d. What is the latest date this project could be completed without disrupting your program? 9/1/2019
23e. What is the driving proposed completion date? UNR needs to locate new faculty and requires about 40,000s.f. of space within which to do that. They must make a decision by Fall of 2019 on where the faculty will be domiciled.
III. Preliminary Construction Cost Estimate and Funding Sources Section 
Preliminary Construction Cost Estimate and Funding Sources (The SPWD will prepare all final cost estimates. This schedule is for preliminary purposes only.)
24. Land (if land must be purchased):
25. Offsite construction:
26. On-site Development: 3,600,000
27. Utility connection fees:
28. Water rights deeded:
29. Furniture, Fixtures and Equipment: 800,000
30. Specialty equipment:
31. Data and network equipment:
32. Telephone equipment costs: 35,000
33. Moving: 40,000
34. Renovation of vacated space:
35a. Correction of known deficiencies:
35b. (describe deficiencies)
36a. Any known commitments:
36b. (describe commitments)
37a. Known hazardous material abatement:
37b. (describe hazardous materials)
38. Total project costs: 4,435,000
NOTE: COSTS FOR EXTENDED LEASE AGREEMENTS MUST BE INCLUDED IN YOUR OPERATING BUDGET
39. Proposed funding of total project cost:
39a. Agency:
39b. Federal
39c. State 4,435,000
39d. Other/Donor
39e. (describe source of 'Other/ Donor' funding):
39f. Total: 4,435,000
40. Agency point of contact for outisde funding if 39a, 39b, or 39c funding sources are providing funds.
40a. Name
40b. Phone Number
40c. Email Address
IV. Site Analysis Section 
Site Analysis (New construction only)
41. Estimated land area to be acquired (acres)
42. Will this project require new parking spaces?
43. Are utilities available to site?
44. Will project require relocation of existing utilities?
45. Are there any required offsite improvements (or right-of-way dedications)?
46. Is the site in a flood plain?
47. Is the site in an airport impact zone?
48. Does the site contain any underground storage tanks?
49. Does the site contain any adverse soil conditions?
50. Will the site require an environmental assessment?
51. Will rezoning or a special use permit be required?
52. Will any Utility connection fees need to be paid?
53. Will any water rights need to be deeded?
54. Will construction traffic degrade existing access or facilities?
55. Will the site require any hazardous material abatement?
56a. Other site considerations affecting cost? (describe):
56b. Describe Site Considerations:
V. Programming Section 
Programming (New construction, building remodels, and building additions only)
57. Has any architectural programming occurred?
(Programming is an architectural definition of the needs/problems that must be addressed by the project)
58. Has any advanced planning occurred in previous CIPs? No
59. Usable Square footage required (including storage space)
59a. New Construction SF:
59b. Remodel/Renovation SF: 24,000
59c. Addition SF
59d.Total project SF: 24,000
60. Occupancy type (Assembly, business, educational, factory/industrial, high hazard, institutional, mercantile, residential, storage, utility/miscellaneous) : Business
61. Approximate number of staff to occupy facility: 10
62. Approximate number of visitors per day: 200
63. Will this project require funding for any furnishings, fixtures and equipment? Yes
64. For existing facilities, are there any known hazardous materials? (e.g., Asbestos, lead paint or underground storage tanks): No
65. How many years of future growth will this project accommodate? 25
66. List of required facilites (laboratory space, classroom space, office space, conference rooms, cafeterias, maintenance shops, garages) and any unusual related equipment required for your project: exhibition galleries, conservation lab, collection storage, library, theater, support facilities

Submit


NOTE:  IF YOU ARE THE “AGENCY CONTACT PERSON”, AND HAVE NOT BEEN CONTACTED BY THE ASSIGNED PROJECT MANAGER BY APRIL 16, 2018, PLEASE CONTACT THEM.