Submitted Application for a 2019 CIP Project

AppID19260
I. Administrative Section 
1. Project Name: HVAC Replacement - Statewide
2. Project Description (One Sentence): Replace HVAC units and ducting at selected facilities across the state.
3a. Project Location: County: Select
3b. Project Location: City:
4. Department (department requesting project): Wildlife
5. Division (division requesting project): N/A
6. Agency (agency requesting project): N/A
7. Agency contact person: Rodd Lighthouse
8. Contact phone: 775-688-1586
9. Contact email: rlighthouse@ndow.org
The Department ranking of this project:
10. The Department will rank their projects 1 through the lowest ranked project (e.g., If 5 projects were submitted by the Department a ranking of 1 would be assigned to the most important or most needed project and a ranking of 5 would be the least needed project). 2
11. Has this project been previously requested in a prior CIP? No
12. SPWD 4 digit Building No. (for existing buildings) 2297, 2298, 0926, 0928, 0932, 0933, 0934, 0903, 0660, 0647 and newly acquired residence
13. Facility Condition Analysis Project No. (if recommended) 2298HVA1, 2298HVA2, 0647HVA1, 0903HVA1, 0660enr2
14. Is the property State Owned? Yes
15. If the facility is existing, is it State owned? Yes
II. Narrative Section 
16. Project Description: The scope of work for the Statewide HVAC Replacement project will consist of replacing HVAC units that have reached the end of their useful life and pose further risk of damage to NDOW facilities by putting off replacement of such units. The project will also include the replacement of flexible HVAC ducting with rigid ducting. Site locations building numbers (index #’s) include the Elko office (Index #’s 2297, 2298), Gallagher Fish Hatchery residences (Index #’s 0926, 0928, 0932, 0933, 0934), and Key Pittman Wildlife management Area (WMA) residence and shop (Index #’s 0647 and 0903), Mason Valley WMA (Index #0959) and the Overton WMA shop and newly acquired residence (Index #0660). Although NDOW does not have any funds specifically set aside for the Statewide HVAC Replacement project, and there is no guarantee that funds will be available, there is a possibility that NDOW may be able to provide some level of funding for the project.
17. Project Justification: During the winter of 2016/2017, NDOW expended over $30,000 to repair failing boilers, fan coil units, and control system components in the Elko office. The failing boilers and system controls allowed the fan coils freeze and burst. The conditions were so extreme that some employees were sent home, while others had to work with portable electrical heaters plugged in below their desks. Although the system was finally repaired, it continues to burden NDOW’s limited budget with frequent repair needs. Many of NDOW’s residential HVAC units use R-22 Freon as the refrigerant. Freon contains chlorofluorocarbons (CFC’s), which are now banned. In the not too distant future, the HVAC units will no longer be able to be serviced. In addition to the failing units that have reached the end of their useful service life, many of NDOW’s facilities use flexible conduit to convey heating, ventilation, and air conditioning throughout the residences. The residences are located in remote locations with thriving mouse and rat populations. Mice in particular wreak havoc with the flexible HVAC conduit, living and breeding in the warm insulated environment. Once in the insulated conduit, air blowing over the mouse feces and urine is spread throughout the residences creating a potential health hazard to occupants. Removing the flexible conduit and replacing it with rigid HVAC conduit will reduce, if not eliminate pest intrusion into the HVAC system, thus eliminating potential health concerns associated with mouse feces, hantavirus.
18. Project Background Information: The Elko office was constructed in 2002, and the HVAC equipment is original to the building. The control system was an obsolete proprietary system, which was slightly upgraded to keep the system working in 2016. The Elko shop/storage area was constructed without air conditioning or heat. HVAC units at Gallagher Fish Hatchery residences were installed in 1992, as well as the flexible ducting. The HVAC system at the Overton WMA maintenance shop is original to the building, which was constructed in 1988. The HVAC system at Key Pittman WMA is well over 25 years old. The shop, which was recently reroofed, does not have heat or air conditioning.
19. Mechanical and/or Electrical Equipment Replacement Projects:
19a. Type of equipment to be replaced: HVAC units and ducting.
19b. Year existing equipment was installed: varies
19c. Manufacturer of existing equipment: varies
19d. Model of existing equipment: varies
19e. Are there any known hazardous materials? Yes
Environmental Considerations
20a. Hazardous Materials (Asbestos, Lead Paint, etc.): Freon and possibly hantavirus.
20b. Will the site require any hazardous material abatement? Unknown
21. Ramifications if the Project is not Approved (short essay): Damage to facilities due to freezing conditions. Health issues to State personnel related to pests such as mice, hantavirus.
Health, Life Safety, and/or Legal Issues
22. Please describe any health, life safety, and/or legal issues that will be resolved by completing this project (Short Essay): The State has an obligation to provide their employees working in remote locations with livable facilities, including reliable heating, ventilation, and air conditioning systems. Many of these locations experience extreme weather conditions (-30 degrees to 120 degrees) and reliable heating and air conditioning are critical for health and safety. Removing flexible ducting and replacing with rigid ducting will significantly reduce the risk of contracting viruses through the HVAC system.
23. Proposed Project Schedule Impacts/Issues
23a. Will this project require relocating personnel or vacating the building for any period of time? No
23b. Explain:
23c. Has any design work been completed on the proposed project? No
23d. What is the latest date this project could be completed without disrupting your program? 10/1/ 2019
23e. What is the driving proposed completion date? Existing equipment is old, unreliable, and is frequently in need of repair.
III. Preliminary Construction Cost Estimate and Funding Sources Section 
Preliminary Construction Cost Estimate and Funding Sources (The SPWD will prepare all final cost estimates. This schedule is for preliminary purposes only.)
24. Land (if land must be purchased): 0
25. Offsite construction: 0
26. On-site Development: 0
27. Utility connection fees: 0
28. Water rights deeded: 0
29. Furniture, Fixtures and Equipment: 0
30. Specialty equipment: 475,000
31. Data and network equipment: 0
32. Telephone equipment costs: 0
33. Moving: 0
34. Renovation of vacated space: 0
35a. Correction of known deficiencies: 0
35b. (describe deficiencies)
36a. Any known commitments: 0
36b. (describe commitments)
37a. Known hazardous material abatement: 0
37b. (describe hazardous materials)
38. Total project costs: 475,000
NOTE: COSTS FOR EXTENDED LEASE AGREEMENTS MUST BE INCLUDED IN YOUR OPERATING BUDGET
39. Proposed funding of total project cost: Unknown. To be determined.
39a. Agency: Unknown. To be determined.
39b. Federal 0
39c. State 475,000
39d. Other/Donor 0
39e. (describe source of 'Other/ Donor' funding):
39f. Total: 475,000
40. Agency point of contact for outisde funding if 39a, 39b, or 39c funding sources are providing funds.
40a. Name Liz O'Brien
40b. Phone Number 775-688-1982
40c. Email Address lobrien@ndow.org
IV. Site Analysis Section 
Site Analysis (New construction only)
41. Estimated land area to be acquired (acres)
42. Will this project require new parking spaces?
43. Are utilities available to site?
44. Will project require relocation of existing utilities?
45. Are there any required offsite improvements (or right-of-way dedications)?
46. Is the site in a flood plain?
47. Is the site in an airport impact zone?
48. Does the site contain any underground storage tanks?
49. Does the site contain any adverse soil conditions?
50. Will the site require an environmental assessment?
51. Will rezoning or a special use permit be required?
52. Will any Utility connection fees need to be paid?
53. Will any water rights need to be deeded?
54. Will construction traffic degrade existing access or facilities?
55. Will the site require any hazardous material abatement?
56a. Other site considerations affecting cost? (describe):
56b. Describe Site Considerations:
V. Programming Section 
Programming (New construction, building remodels, and building additions only)
57. Has any architectural programming occurred?
(Programming is an architectural definition of the needs/problems that must be addressed by the project)
58. Has any advanced planning occurred in previous CIPs?
59. Usable Square footage required (including storage space)
59a. New Construction SF:
59b. Remodel/Renovation SF:
59c. Addition SF
59d.Total project SF:
60. Occupancy type (Assembly, business, educational, factory/industrial, high hazard, institutional, mercantile, residential, storage, utility/miscellaneous) :
61. Approximate number of staff to occupy facility:
62. Approximate number of visitors per day:
63. Will this project require funding for any furnishings, fixtures and equipment?
64. For existing facilities, are there any known hazardous materials? (e.g., Asbestos, lead paint or underground storage tanks):
65. How many years of future growth will this project accommodate?
66. List of required facilites (laboratory space, classroom space, office space, conference rooms, cafeterias, maintenance shops, garages) and any unusual related equipment required for your project:

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NOTE:  IF YOU ARE THE “AGENCY CONTACT PERSON”, AND HAVE NOT BEEN CONTACTED BY THE ASSIGNED PROJECT MANAGER BY APRIL 16, 2018, PLEASE CONTACT THEM.