Submitted Application for a 2019 CIP Project

AppID19199
I. Administrative Section 
1. Project Name: NNCAS HVAC Uprgade Adolescent Treatment Center
2. Project Description (One Sentence): Replace all HVAC systems and the Adolescent Treatment Center (ATC).
3a. Project Location: County: Washoe
3b. Project Location: City: Sparks
4. Department (department requesting project): DHHS
5. Division (division requesting project): Child Family Services
6. Agency (agency requesting project): NNCAS
7. Agency contact person: Jason Holm
8. Contact phone: 775-688-2415
9. Contact email: j.holm@dcfs.nv.gov
The Department ranking of this project:
10. The Department will rank their projects 1 through the lowest ranked project (e.g., If 5 projects were submitted by the Department a ranking of 1 would be assigned to the most important or most needed project and a ranking of 5 would be the least needed project). 100
11. Has this project been previously requested in a prior CIP? Unknown
12. SPWD 4 digit Building No. (for existing buildings) 0330
13. Facility Condition Analysis Project No. (if recommended) 0330HVA3
14. Is the property State Owned? Yes
15. If the facility is existing, is it State owned? Yes
II. Narrative Section 
16. Project Description: The HVAC system was installed in 1999 and should be scheduled for replacement. It consists of roof mounted packaged units and window mounted evaporative coolers. The system is not energy efficient and has reached the end of its expected and useful life. Also, the air conditioner compressor is not functioning. This project would provide for installation of a new HVAC system and cleaning of the existing duct work and grilles. The new system shall be designed to significantly reduce electrical and natural gas usage in order to comply with the 2009 IECC and ASHRAE 90.1 and to reduce utility costs. This project includes removal and disposal of the existing HVAC units and all required connections to utilities.
17. Project Justification: The system was purchased in the late 1990's and has reached its reasonable life span. The system continually fails and repairs become difficult as replacement parts are difficult to locate. When the system fails it usually does so when the strain is at it highest which is usually in the hottest and coldest times of the year. When it does fail, it places clients and staff in uncomfortable atmospheres and result in complaints from clients to the Agency.
18. Project Background Information: This project or a portion thereof was previously recommended in the FCA report dated 06/28/2006. It has been amended accordingly to reflect conditions observed during the most recent survey date of 12/15/2017.
19. Mechanical and/or Electrical Equipment Replacement Projects:
19a. Type of equipment to be replaced: HVAC system
19b. Year existing equipment was installed: 1999
19c. Manufacturer of existing equipment: Unknown
19d. Model of existing equipment: Unknow
19e. Are there any known hazardous materials? Unknown
Environmental Considerations
20a. Hazardous Materials (Asbestos, Lead Paint, etc.):
20b. Will the site require any hazardous material abatement? Unknown
21. Ramifications if the Project is not Approved (short essay): The HVAC system will continue to fail and will continue to be more difficult to repair due to lack of replacement parts available.
Health, Life Safety, and/or Legal Issues
22. Please describe any health, life safety, and/or legal issues that will be resolved by completing this project (Short Essay): In early 2019 when the weather was the coldest, the system failed and the temperature in the residential homes ranged between 55 and 58 degrees. The agency had to purchase additional space heaters and the clients had to sleep on mats in common areas due to client safety of issues of having space heaters in their bedrooms.
23. Proposed Project Schedule Impacts/Issues
23a. Will this project require relocating personnel or vacating the building for any period of time? No
23b. Explain:
23c. Has any design work been completed on the proposed project? Unknown
23d. What is the latest date this project could be completed without disrupting your program? 07/01/2019
23e. What is the driving proposed completion date? Weather seasons.
III. Preliminary Construction Cost Estimate and Funding Sources Section 
Preliminary Construction Cost Estimate and Funding Sources (The SPWD will prepare all final cost estimates. This schedule is for preliminary purposes only.)
24. Land (if land must be purchased):
25. Offsite construction:
26. On-site Development:
27. Utility connection fees:
28. Water rights deeded:
29. Furniture, Fixtures and Equipment:
30. Specialty equipment:
31. Data and network equipment:
32. Telephone equipment costs:
33. Moving:
34. Renovation of vacated space:
35a. Correction of known deficiencies: 78,555
35b. (describe deficiencies) Replace failing HVAC system.
36a. Any known commitments:
36b. (describe commitments)
37a. Known hazardous material abatement:
37b. (describe hazardous materials)
38. Total project costs: 78,555
NOTE: COSTS FOR EXTENDED LEASE AGREEMENTS MUST BE INCLUDED IN YOUR OPERATING BUDGET
39. Proposed funding of total project cost:
39a. Agency:
39b. Federal
39c. State 78,855
39d. Other/Donor
39e. (describe source of 'Other/ Donor' funding):
39f. Total: 78,855
40. Agency point of contact for outisde funding if 39a, 39b, or 39c funding sources are providing funds.
40a. Name
40b. Phone Number
40c. Email Address
IV. Site Analysis Section 
Site Analysis (New construction only)
41. Estimated land area to be acquired (acres)
42. Will this project require new parking spaces?
43. Are utilities available to site?
44. Will project require relocation of existing utilities?
45. Are there any required offsite improvements (or right-of-way dedications)?
46. Is the site in a flood plain?
47. Is the site in an airport impact zone?
48. Does the site contain any underground storage tanks?
49. Does the site contain any adverse soil conditions?
50. Will the site require an environmental assessment?
51. Will rezoning or a special use permit be required?
52. Will any Utility connection fees need to be paid?
53. Will any water rights need to be deeded?
54. Will construction traffic degrade existing access or facilities?
55. Will the site require any hazardous material abatement?
56a. Other site considerations affecting cost? (describe):
56b. Describe Site Considerations:
V. Programming Section 
Programming (New construction, building remodels, and building additions only)
57. Has any architectural programming occurred?
(Programming is an architectural definition of the needs/problems that must be addressed by the project)
58. Has any advanced planning occurred in previous CIPs? Unknown
59. Usable Square footage required (including storage space)
59a. New Construction SF:
59b. Remodel/Renovation SF:
59c. Addition SF
59d.Total project SF:
60. Occupancy type (Assembly, business, educational, factory/industrial, high hazard, institutional, mercantile, residential, storage, utility/miscellaneous) : Residential
61. Approximate number of staff to occupy facility: 25
62. Approximate number of visitors per day: Up to 50
63. Will this project require funding for any furnishings, fixtures and equipment? Unknown
64. For existing facilities, are there any known hazardous materials? (e.g., Asbestos, lead paint or underground storage tanks): Unknown
65. How many years of future growth will this project accommodate?
66. List of required facilites (laboratory space, classroom space, office space, conference rooms, cafeterias, maintenance shops, garages) and any unusual related equipment required for your project:

Submit


NOTE:  IF YOU ARE THE “AGENCY CONTACT PERSON”, AND HAVE NOT BEEN CONTACTED BY THE ASSIGNED PROJECT MANAGER BY APRIL 16, 2018, PLEASE CONTACT THEM.