Submitted Application for a 2019 CIP Project

AppID19119
I. Administrative Section 
1. Project Name: DMV Henderson - Customer Service Area Refurbishment
2. Project Description (One Sentence): Refurbishment of the customer service area and adjacent supervisor offices.
3a. Project Location: County: Clark
3b. Project Location: City: Henderson
4. Department (department requesting project): Motor Vehicles
5. Division (division requesting project): Admin Services
6. Agency (agency requesting project): Select
7. Agency contact person: Gareth Jones
8. Contact phone: 775-684-4804
9. Contact email: gjones01@DMV.NV.GOV
The Department ranking of this project:
10. The Department will rank their projects 1 through the lowest ranked project (e.g., If 5 projects were submitted by the Department a ranking of 1 would be assigned to the most important or most needed project and a ranking of 5 would be the least needed project). 1
11. Has this project been previously requested in a prior CIP? Unknown
12. SPWD 4 digit Building No. (for existing buildings) 9888
13. Facility Condition Analysis Project No. (if recommended) 2000ADA1, 2000INT4, 2170INT2, 2170INT3,
14. Is the property State Owned? Yes
15. If the facility is existing, is it State owned? Yes
II. Narrative Section 
16. Project Description: Redesign the customer flow to make it more efficient. Install new ADA compliant counters. Install additional electrical and data outlets under counters. Add ceilings and ventilation to supervisor offices/conference rooms. Patch and paint all walls. Add protective coatings to walls to prevent damage. Improve lighting to make customer lobby, waiting area and counters brighter. Relocate customer restrooms to create additional lobby space. Replace worn carpeting with new. Replace exterior paving at main entrance and tile floor in lobby. Install new ip based security camera system.
17. Project Justification: Existing counters are not ADA compliant and customers with accessibility issues have to be moved to a specific counter. Existing counters are also too small to accommodate the array of electronic items in use. Hence the work surface area for customers to read and sign documents is decreased. Electrical and data outlet positioning needs to be reconfigured so as to eliminate the use of extension cords and coiled up wiring. Add ceilings to supervisor offices and conference rooms to maintain the confidentiality of meetings and personnel discussions. Ventilation will need to be installed when ceilings are added. Customer lobby walls are very dark in color and not appealing. Lower parts of lobby walls which are prone to damage and require a hard protective coating to prevent scrapes and penetrations occurring. This will reduce maintenance costs and ensure fire rating is not compromised. Lighting is very dim and too moody which does not create a light and airy atmosphere while visiting the building. Current location of customer restrooms makes for a cramped transiting route for staff. Moving them to the vending machine area will open additional working space. Old carpeting looks worn and does set a positive impression of the State. Lobby and exterior entrance paving is failing in places and may cause a tripping hazard. Security cameras which are installed are early 2000 vintage. Recording capacity is minimal and video is non evidentiary.
18. Project Background Information: Building was constructed in 1997 and business practices have changed since that time. Approximate number of daily customer visits range from 1,100 to 1,500 and customer throughput does not work in the current set up.
19. Mechanical and/or Electrical Equipment Replacement Projects:
19a. Type of equipment to be replaced:
19b. Year existing equipment was installed:
19c. Manufacturer of existing equipment:
19d. Model of existing equipment:
19e. Are there any known hazardous materials? Unknown
Environmental Considerations
20a. Hazardous Materials (Asbestos, Lead Paint, etc.): Unknown
20b. Will the site require any hazardous material abatement? Unknown
21. Ramifications if the Project is not Approved (short essay): Unable to provide good customer service to 1,500 daily visitors.
Health, Life Safety, and/or Legal Issues
22. Please describe any health, life safety, and/or legal issues that will be resolved by completing this project (Short Essay): Unable to provide good ADA practices when dealing with customers with disabilities.
23. Proposed Project Schedule Impacts/Issues
23a. Will this project require relocating personnel or vacating the building for any period of time? No
23b. Explain:
23c. Has any design work been completed on the proposed project? No
23d. What is the latest date this project could be completed without disrupting your program? Unknown
23e. What is the driving proposed completion date?
III. Preliminary Construction Cost Estimate and Funding Sources Section 
Preliminary Construction Cost Estimate and Funding Sources (The SPWD will prepare all final cost estimates. This schedule is for preliminary purposes only.)
24. Land (if land must be purchased): 0
25. Offsite construction: 0
26. On-site Development: 0
27. Utility connection fees: 0
28. Water rights deeded: 0
29. Furniture, Fixtures and Equipment: 400000
30. Specialty equipment: 50000
31. Data and network equipment: 75000
32. Telephone equipment costs: 10000
33. Moving: 15000
34. Renovation of vacated space: 250000
35a. Correction of known deficiencies: 0
35b. (describe deficiencies)
36a. Any known commitments: 0
36b. (describe commitments)
37a. Known hazardous material abatement: 0
37b. (describe hazardous materials)
38. Total project costs: 1,000,000
NOTE: COSTS FOR EXTENDED LEASE AGREEMENTS MUST BE INCLUDED IN YOUR OPERATING BUDGET
39. Proposed funding of total project cost:
39a. Agency:
39b. Federal
39c. State 1,000,000
39d. Other/Donor
39e. (describe source of 'Other/ Donor' funding):
39f. Total:
40. Agency point of contact for outisde funding if 39a, 39b, or 39c funding sources are providing funds.
40a. Name
40b. Phone Number
40c. Email Address
IV. Site Analysis Section 
Site Analysis (New construction only)
41. Estimated land area to be acquired (acres)
42. Will this project require new parking spaces? No
43. Are utilities available to site? Yes
44. Will project require relocation of existing utilities? Unknown
45. Are there any required offsite improvements (or right-of-way dedications)? No
46. Is the site in a flood plain? No
47. Is the site in an airport impact zone? No
48. Does the site contain any underground storage tanks? No
49. Does the site contain any adverse soil conditions? No
50. Will the site require an environmental assessment? No
51. Will rezoning or a special use permit be required? No
52. Will any Utility connection fees need to be paid? No
53. Will any water rights need to be deeded? No
54. Will construction traffic degrade existing access or facilities? Unknown
55. Will the site require any hazardous material abatement? Unknown
56a. Other site considerations affecting cost? (describe):
56b. Describe Site Considerations:
V. Programming Section 
Programming (New construction, building remodels, and building additions only)
57. Has any architectural programming occurred?
(Programming is an architectural definition of the needs/problems that must be addressed by the project)
58. Has any advanced planning occurred in previous CIPs? Unknown
59. Usable Square footage required (including storage space)
59a. New Construction SF:
59b. Remodel/Renovation SF: 12000
59c. Addition SF 6600
59d.Total project SF: 18600
60. Occupancy type (Assembly, business, educational, factory/industrial, high hazard, institutional, mercantile, residential, storage, utility/miscellaneous) : Business
61. Approximate number of staff to occupy facility: 111
62. Approximate number of visitors per day: 1,500
63. Will this project require funding for any furnishings, fixtures and equipment? Yes
64. For existing facilities, are there any known hazardous materials? (e.g., Asbestos, lead paint or underground storage tanks): Unknown
65. How many years of future growth will this project accommodate? 15 years
66. List of required facilites (laboratory space, classroom space, office space, conference rooms, cafeterias, maintenance shops, garages) and any unusual related equipment required for your project: Project will have to be phased to ensure at least 75% of customer services are maintained.

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NOTE:  IF YOU ARE THE “AGENCY CONTACT PERSON”, AND HAVE NOT BEEN CONTACTED BY THE ASSIGNED PROJECT MANAGER BY APRIL 16, 2018, PLEASE CONTACT THEM.