Submitted Application for a 2019 CIP Project

AppID19104
I. Administrative Section 
1. Project Name: Henderson DMV - Mechanical equipment replacement
2. Project Description (One Sentence): The current mechanical system was installed over 20 years ago and some is original to the building. The mechanical equipment is problematic and is due to be replaced.
3a. Project Location: County: Clark
3b. Project Location: City: Henderson
4. Department (department requesting project): Administration
5. Division (division requesting project): Buildings & Grounds
6. Agency (agency requesting project): N/A
7. Agency contact person: Ron Cothran & Michael Johnson
8. Contact phone: Ron (775) 690-8207 & Michael (775) 316-0872
9. Contact email: rbcothran@admin.nv.gov & mljohnson@admin.nv.gov
The Department ranking of this project:
10. The Department will rank their projects 1 through the lowest ranked project (e.g., If 5 projects were submitted by the Department a ranking of 1 would be assigned to the most important or most needed project and a ranking of 5 would be the least needed project). 1
11. Has this project been previously requested in a prior CIP? No
12. SPWD 4 digit Building No. (for existing buildings) 9888
13. Facility Condition Analysis Project No. (if recommended) 2170ENR1, 2000ENR1
14. Is the property State Owned? Yes
15. If the facility is existing, is it State owned? Yes
II. Narrative Section 
16. Project Description: The existing HVAC systems consists of 2 boilers, 1 of the 2 have a cracked heat exchanger and 12 cooling towers. They are not energy efficient and are reaching the end of their expected and useful life. This project would provide for installation of new HVAC equipment and cleaning of the existing duct work and grilles. The estimate includes removal and disposal of the existing HVAC units and all required connections to utilities.
17. Project Justification: The HVAC systems are original to the building and should be scheduled for replacement. They are not energy efficient and have reached the end of their expected and useful life. The R-22 refrigerant in the cooling system is no longer EPA compliant and its production is mandated to be phased out completely by January 1, 2020. This project would provide for installation of a new HVAC system and cleaning of the existing duct work and grilles. This project includes removal and disposal of the existing HVAC system and all required connections to utilities.
18. Project Background Information: The mechanical equipment is original to the building. The equipment has consistent problems and has reached its expected life span.
19. Mechanical and/or Electrical Equipment Replacement Projects:
19a. Type of equipment to be replaced: 2 boilers and 12 cooling towers
19b. Year existing equipment was installed: 1997
19c. Manufacturer of existing equipment:
19d. Model of existing equipment:
19e. Are there any known hazardous materials? Unknown
Environmental Considerations
20a. Hazardous Materials (Asbestos, Lead Paint, etc.):
20b. Will the site require any hazardous material abatement? Unknown
21. Ramifications if the Project is not Approved (short essay): The HVAC system is original to the building and should be scheduled for replacement. It is not energy efficient and has reached the end of its expected and useful life. The R-22 refrigerant in the cooling system is no longer EPA compliant and its production is mandated to be phased out completely by January 1, 2020.   
Health, Life Safety, and/or Legal Issues
22. Please describe any health, life safety, and/or legal issues that will be resolved by completing this project (Short Essay): The age of the mechanical equipment can lead to a cracked heat exchanger, which becomes a life safety issue due to Carbon Monoxide poisoning.
23. Proposed Project Schedule Impacts/Issues
23a. Will this project require relocating personnel or vacating the building for any period of time? No
23b. Explain:
23c. Has any design work been completed on the proposed project? No
23d. What is the latest date this project could be completed without disrupting your program? FY20
23e. What is the driving proposed completion date? Maintenance and age of equipment
III. Preliminary Construction Cost Estimate and Funding Sources Section 
Preliminary Construction Cost Estimate and Funding Sources (The SPWD will prepare all final cost estimates. This schedule is for preliminary purposes only.)
24. Land (if land must be purchased):
25. Offsite construction:
26. On-site Development:
27. Utility connection fees:
28. Water rights deeded:
29. Furniture, Fixtures and Equipment:
30. Specialty equipment:
31. Data and network equipment:
32. Telephone equipment costs:
33. Moving:
34. Renovation of vacated space:
35a. Correction of known deficiencies:
35b. (describe deficiencies)
36a. Any known commitments:
36b. (describe commitments)
37a. Known hazardous material abatement:
37b. (describe hazardous materials)
38. Total project costs: 500,000
NOTE: COSTS FOR EXTENDED LEASE AGREEMENTS MUST BE INCLUDED IN YOUR OPERATING BUDGET
39. Proposed funding of total project cost:
39a. Agency:
39b. Federal
39c. State
39d. Other/Donor
39e. (describe source of 'Other/ Donor' funding):
39f. Total: 500,000
40. Agency point of contact for outisde funding if 39a, 39b, or 39c funding sources are providing funds.
40a. Name
40b. Phone Number
40c. Email Address
IV. Site Analysis Section 
Site Analysis (New construction only)
41. Estimated land area to be acquired (acres)
42. Will this project require new parking spaces? No
43. Are utilities available to site? Yes
44. Will project require relocation of existing utilities? No
45. Are there any required offsite improvements (or right-of-way dedications)? No
46. Is the site in a flood plain? No
47. Is the site in an airport impact zone? No
48. Does the site contain any underground storage tanks? No
49. Does the site contain any adverse soil conditions? No
50. Will the site require an environmental assessment? No
51. Will rezoning or a special use permit be required? No
52. Will any Utility connection fees need to be paid? No
53. Will any water rights need to be deeded? No
54. Will construction traffic degrade existing access or facilities? Unknown
55. Will the site require any hazardous material abatement? No
56a. Other site considerations affecting cost? (describe): No
56b. Describe Site Considerations:
V. Programming Section 
Programming (New construction, building remodels, and building additions only)
57. Has any architectural programming occurred?
(Programming is an architectural definition of the needs/problems that must be addressed by the project)
58. Has any advanced planning occurred in previous CIPs? No
59. Usable Square footage required (including storage space)
59a. New Construction SF:
59b. Remodel/Renovation SF: 19,705
59c. Addition SF
59d.Total project SF: 19,705
60. Occupancy type (Assembly, business, educational, factory/industrial, high hazard, institutional, mercantile, residential, storage, utility/miscellaneous) : Business
61. Approximate number of staff to occupy facility:
62. Approximate number of visitors per day:
63. Will this project require funding for any furnishings, fixtures and equipment? No
64. For existing facilities, are there any known hazardous materials? (e.g., Asbestos, lead paint or underground storage tanks): No
65. How many years of future growth will this project accommodate?
66. List of required facilites (laboratory space, classroom space, office space, conference rooms, cafeterias, maintenance shops, garages) and any unusual related equipment required for your project:

Submit


NOTE:  IF YOU ARE THE “AGENCY CONTACT PERSON”, AND HAVE NOT BEEN CONTACTED BY THE ASSIGNED PROJECT MANAGER BY APRIL 16, 2018, PLEASE CONTACT THEM.