Submitted Application from prior CIP Planning Cycle

AppID7606
I. Administrative Section 
1. Project Name: Mason Valley Hatchery and WMA Infrastructure Consolidation
2. Project Description (One Sentence): The project will co-locate hatchery and WMA staff and operations by adding 660 square feet on to the existing hatchery office and constructing an additional shop and equipment lean-to on the same grounds.
3a. Project Location: County: Lyon
3b. Project Location: City: Rural
4. Department (department requesting project): Wildlife
5. Division (division requesting project): N/A
6. Agency (agency requesting project): N/A
7. Agency contact person: Rodd Lighthouse
8. Contact phone: 775-688-1586
9. Contact email: rlighthouse@ndow.org
The Department ranking of this project:
10. The Department will rank their projects 1 through the lowest ranked project (e.g., If 5 projects were submitted by the Department a ranking of 1 would be assigned to the most important or most needed project and a ranking of 5 would be the least needed project). 2
11. Has this project been previously requested in a prior CIP? Yes
12. SPWD 4 digit Building No. (for existing buildings)
13. Facility Condition Analysis Project No. (if recommended)
14. Is the property State Owned? Yes
15. If the facility is existing, is it State owned?
II. Narrative Section 
16. Project Description: The Project will provide for the design and construction of an office addition to house the four wildlife management area staff. Necessary to this addition will be the replacement of an older inefficient and undersized HVAC system for the new office area. Also included will be the design and construction of a 60’x40’ two bay heavy equipment repair garage adjacent to a six bay equipment cover. To limit destruction the garage design should include tracked equipment protection in one of the maintenance bays as well as an outside wash area.
17. Project Justification: The proposed project will cut facility operation and maintenance costs by co-locating staff and operations into a relatively new building that was constructed in 1990. Currently, the staff occupies two separate office facilities, with the WMA staff occupying an old office that dates back to prior to our 1955 purchase. Evaluation of the WMA office through SPWD Facility Condition Analysis reports have called for the demolition of this aging office. Additionally the existing equipment repair garage is so small that all equipment repair must occur outside, even during the winter months.
18. Project Background Information: The WMA office replacement project has been submitted for CIP funding on at least two other prior occasions. This proposed alternative has been designed to cut both construction costs as well long term maintenance and operation cost by co-locating staff that are currently in separate structures only one mile apart.
19. Mechanical and/or Electrical Equipment Replacement Projects:
19a. Type of equipment to be replaced:
19b. Year existing equipment was installed:
19c. Manufacturer of existing equipment:
19d. Model of existing equipment:
19e. Are there any known hazardous materials? Unknown
Environmental Considerations
20a. Hazardous Materials (Asbestos, Lead Paint, etc.):
20b. Will the site require any hazardous material abatement?
21. Ramifications if the Project is not Approved (short essay): Maintenance costs will continue to escalate on the WMA office, with band-aide solutions applied to a building that has been deemed ready for demolition. If the addition to the hatchery is not approved and co-location does not occur the Department will continue to pay double in operations costs. Additionally, equipment maintenance (both hatchery and WMA) may have to be taken off site or delayed during winter months creating scheduling delays, increased equipment maintenance costs and decreased benefit of an on-site mechanic position.
Health, Life Safety, and/or Legal Issues
22. Please describe any health, life safety, and/or legal issues that will be resolved by completing this project (Short Essay): The WMA office is well over 60 years old and does meet building code or ADA compliance. The existing office and equipment maintenance garage lack proper mechanical and electrical systems, as well as many safety features required by building code for work spaces of this type. Given the age of the structures it is possible that an unexpected terminal failure of some component may injure an employee or visitor. Additionally, the structures are built such that excluding rodents is impossible, so despite a vigilant effort, we continue to see loss and degradation of equipment and supplies.
23. Proposed Project Schedule Impacts/Issues
23a. Will this project require relocating personnel or vacating the building for any period of time?
23b. Explain:
23c. Has any design work been completed on the proposed project? Unknown
23d. What is the latest date this project could be completed without disrupting your program? 2018
23e. What is the driving proposed completion date? The existing WMA office facility is old and in a major state of disrepair. In addition, the facility does not comply with current codes with respect to fire safety requirements, ADA requirements, as well as electrical, mechanical and building code requirements. The building is not functional and is unsafe for the personnel working at the WMA.
III. Preliminary Construction Cost Estimate and Funding Sources Section 
Preliminary Construction Cost Estimate and Funding Sources (The SPWD will prepare all final cost estimates. This schedule is for preliminary purposes only.)
24. Land (if land must be purchased):
25. Offsite construction:
26. On-site Development: 396,000
27. Utility connection fees:
28. Water rights deeded:
29. Furniture, Fixtures and Equipment:
30. Specialty equipment:
31. Data and network equipment:
32. Telephone equipment costs:
33. Moving:
34. Renovation of vacated space:
35a. Correction of known deficiencies:
35b. (describe deficiencies)
36a. Any known commitments:
36b. (describe commitments)
37a. Known hazardous material abatement:
37b. (describe hazardous materials)
38. Total project costs: 396,000
NOTE: COSTS FOR EXTENDED LEASE AGREEMENTS MUST BE INCLUDED IN YOUR OPERATING BUDGET
39. Proposed funding of total project cost:
39a. Agency:
39b. Federal
39c. State 396,000
39d. Other/Donor
39e. (describe source of 'Other/ Donor' funding):
39f. Total: 396,000
40. Agency point of contact for outisde funding if 39a, 39b, or 39c funding sources are providing funds.
40a. Name
40b. Phone Number
40c. Email Address
IV. Site Analysis Section 
Site Analysis (New construction only)
41. Estimated land area to be acquired (acres) 0
42. Will this project require new parking spaces? No
43. Are utilities available to site? Yes
44. Will project require relocation of existing utilities? Unknown
45. Are there any required offsite improvements (or right-of-way dedications)? No
46. Is the site in a flood plain? Yes
47. Is the site in an airport impact zone? No
48. Does the site contain any underground storage tanks? Unknown
49. Does the site contain any adverse soil conditions? No
50. Will the site require an environmental assessment? No
51. Will rezoning or a special use permit be required? No
52. Will any Utility connection fees need to be paid? Yes
53. Will any water rights need to be deeded? No
54. Will construction traffic degrade existing access or facilities? No
55. Will the site require any hazardous material abatement? Unknown
56a. Other site considerations affecting cost? (describe): Unknown
56b. Describe Site Considerations:
V. Programming Section 
Programming (New construction, building remodels, and building additions only)
57. Has any architectural programming occurred?
(Programming is an architectural definition of the needs/problems that must be addressed by the project)
58. Has any advanced planning occurred in previous CIPs? Yes
59. Usable Square footage required (including storage space)
59a. New Construction SF: 7440
59b. Remodel/Renovation SF:
59c. Addition SF 660
59d.Total project SF: 8100
60. Occupancy type (Assembly, business, educational, factory/industrial, high hazard, institutional, mercantile, residential, storage, utility/miscellaneous) : Business
61. Approximate number of staff to occupy facility: 5
62. Approximate number of visitors per day: 10
63. Will this project require funding for any furnishings, fixtures and equipment? Yes
64. For existing facilities, are there any known hazardous materials? (e.g., Asbestos, lead paint or underground storage tanks): Unknown
65. How many years of future growth will this project accommodate? 35
66. List of required facilites (laboratory space, classroom space, office space, conference rooms, cafeterias, maintenance shops, garages) and any unusual related equipment required for your project: Offices, sleeping quarters, storage, maintenance shop, wood shop, wash racks, incubator room. This should reasonably accommodate our needs indefinitely.

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NOTE:  AFTER SUBMITTING THE COMPLETED APPLICATION, A PROJECT MANAGER FROM THE PUBLIC WORKS DIVISION WILL CONTACT YOU TO REVIEW THIS APPLICATION.