Submitted Application from prior CIP Planning Cycle

AppID7601
I. Administrative Section 
1. Project Name: Mason Valley Fish Hatchery Raceway Roof Replacement and Gutter Installation
2. Project Description (One Sentence): Replace the shade canopy roof covering over the hatchery raceways and install rain gutters.
3a. Project Location: County: Lyon
3b. Project Location: City: Rural
4. Department (department requesting project): Wildlife
5. Division (division requesting project): N/A
6. Agency (agency requesting project): N/A
7. Agency contact person: Rodd Lighthouse
8. Contact phone: 775-688-1586
9. Contact email: rlighthouse@ndow.org
The Department ranking of this project:
10. The Department will rank their projects 1 through the lowest ranked project (e.g., If 5 projects were submitted by the Department a ranking of 1 would be assigned to the most important or most needed project and a ranking of 5 would be the least needed project). 4
11. Has this project been previously requested in a prior CIP? Yes
12. SPWD 4 digit Building No. (for existing buildings) 2978
13. Facility Condition Analysis Project No. (if recommended) 2978 EXT2
14. Is the property State Owned? Yes
15. If the facility is existing, is it State owned? Yes
II. Narrative Section 
16. Project Description: This project will replace the shade canopy roof over the raceways and add gutters along the west and east edges of the roof. In addition to adding the gutters, an underground storm drain network will be constructed to direct storm water away from the site.
17. Project Justification: The steel roof over the hatchery raceways was constructed in 1989-90 and is approximately 740’ x 140’ or 75,600 ft2. The individual metal roof panels are detaching from the support structure in various places. Because rain gutters were not provided on the long (740’) sides of the roof, sheet flow from rain events is causing significant erosion of the earth embankments that border the raceway structure on the west and east sides of the structure. Eroded soils wash from under the rock rip-rap onto the adjacent asphalt driveways and this erosion will at some point begin to undermine the structure of the building. Rain gutters and an associated drainage system for collected rain water are needed to resolve the erosion problem and extend the life of the raceway facility.
18. Project Background Information: Although Public Works has not previously recommended roof replacement, one roof panel has blown off the canopy structure and has subsequently been put back in place and re-tacked. With respect to rain gutters, in May 2009, Public Works recommended adding gutters to the raceway.
19. Mechanical and/or Electrical Equipment Replacement Projects:
19a. Type of equipment to be replaced: None
19b. Year existing equipment was installed: n/a
19c. Manufacturer of existing equipment: n/a
19d. Model of existing equipment: n/a
19e. Are there any known hazardous materials? No
Environmental Considerations
20a. Hazardous Materials (Asbestos, Lead Paint, etc.): None
20b. Will the site require any hazardous material abatement? No
21. Ramifications if the Project is not Approved (short essay): Steel roof panels could become detached and blow away in the wind, creating flying debris. Flying debris is a hazard to workers and the public. Openings in the roof structure would expose the raceways and equipment. Continued lateral runoff of water from the roof structure during major storm events will continue to degrade the structure’s supporting embankment and eventually result in undermining the raceway structure and roof supports. Failure to address erosion of the support embankments could eventually result in catastrophic failure of the canopy roof or raceways.
Health, Life Safety, and/or Legal Issues
22. Please describe any health, life safety, and/or legal issues that will be resolved by completing this project (Short Essay): Flying/falling debris resulting from dislodged roofing panels is a safety hazard to workers and the public. Additional exposure to environmental conditions increases the safety risk to hatchery personnel working in the raceway structure. Failure to address the embankment erosion issue increases the safety risk from eventual impacts to the structural integrity of the raceways and roof structure.
23. Proposed Project Schedule Impacts/Issues
23a. Will this project require relocating personnel or vacating the building for any period of time? No
23b. Explain:
23c. Has any design work been completed on the proposed project? No
23d. What is the latest date this project could be completed without disrupting your program? 2017
23e. What is the driving proposed completion date? Protection of fish from sun and predators, as well as protecting the structure from potential damage due to erosion. Eliminate continual maintenance and clean up after storm events.
III. Preliminary Construction Cost Estimate and Funding Sources Section 
Preliminary Construction Cost Estimate and Funding Sources (The SPWD will prepare all final cost estimates. This schedule is for preliminary purposes only.)
24. Land (if land must be purchased):
25. Offsite construction:
26. On-site Development:
27. Utility connection fees:
28. Water rights deeded:
29. Furniture, Fixtures and Equipment:
30. Specialty equipment:
31. Data and network equipment:
32. Telephone equipment costs:
33. Moving:
34. Renovation of vacated space:
35a. Correction of known deficiencies: 500,000
35b. (describe deficiencies) Reroof, add gutters, and install underground storm water conveyance system.
36a. Any known commitments:
36b. (describe commitments)
37a. Known hazardous material abatement:
37b. (describe hazardous materials)
38. Total project costs: 500,000
NOTE: COSTS FOR EXTENDED LEASE AGREEMENTS MUST BE INCLUDED IN YOUR OPERATING BUDGET
39. Proposed funding of total project cost:
39a. Agency:
39b. Federal
39c. State 500,000
39d. Other/Donor
39e. (describe source of 'Other/ Donor' funding):
39f. Total: 500,000
40. Agency point of contact for outisde funding if 39a, 39b, or 39c funding sources are providing funds.
40a. Name
40b. Phone Number
40c. Email Address
IV. Site Analysis Section 
Site Analysis (New construction only)
41. Estimated land area to be acquired (acres) 0
42. Will this project require new parking spaces? No
43. Are utilities available to site? Yes
44. Will project require relocation of existing utilities? No
45. Are there any required offsite improvements (or right-of-way dedications)? No
46. Is the site in a flood plain? Yes
47. Is the site in an airport impact zone? No
48. Does the site contain any underground storage tanks? Unknown
49. Does the site contain any adverse soil conditions? No
50. Will the site require an environmental assessment? No
51. Will rezoning or a special use permit be required? No
52. Will any Utility connection fees need to be paid? No
53. Will any water rights need to be deeded? No
54. Will construction traffic degrade existing access or facilities? No
55. Will the site require any hazardous material abatement? No
56a. Other site considerations affecting cost? (describe): Yes
56b. Describe Site Considerations: Cutting existing asphalt and concrete to tie into existing facilities.
V. Programming Section 
Programming (New construction, building remodels, and building additions only)
57. Has any architectural programming occurred?
(Programming is an architectural definition of the needs/problems that must be addressed by the project)
58. Has any advanced planning occurred in previous CIPs? No
59. Usable Square footage required (including storage space)
59a. New Construction SF: 0
59b. Remodel/Renovation SF: 75,600
59c. Addition SF 0
59d.Total project SF: 75,600
60. Occupancy type (Assembly, business, educational, factory/industrial, high hazard, institutional, mercantile, residential, storage, utility/miscellaneous) : Factor/Industrial
61. Approximate number of staff to occupy facility: 0
62. Approximate number of visitors per day: 10
63. Will this project require funding for any furnishings, fixtures and equipment? No
64. For existing facilities, are there any known hazardous materials? (e.g., Asbestos, lead paint or underground storage tanks): No
65. How many years of future growth will this project accommodate? No growth expected.
66. List of required facilites (laboratory space, classroom space, office space, conference rooms, cafeterias, maintenance shops, garages) and any unusual related equipment required for your project: None

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NOTE:  AFTER SUBMITTING THE COMPLETED APPLICATION, A PROJECT MANAGER FROM THE PUBLIC WORKS DIVISION WILL CONTACT YOU TO REVIEW THIS APPLICATION.