Submitted Application from prior CIP Planning Cycle

AppID7600
I. Administrative Section 
1. Project Name: HVAC Remodel OTAG
2. Project Description (One Sentence): Replace five make up air units and two roof top units, also add a unit to the dinning room area and an office.
3a. Project Location: County: Carson City
3b. Project Location: City: Carson City
4. Department (department requesting project): Military
5. Division (division requesting project): Nevada Army National Guard
6. Agency (agency requesting project): N/A
7. Agency contact person: Sandor Duran P.E.
8. Contact phone: 775-887-7292
9. Contact email: sandor.j.duran.civ@mail.mil
The Department ranking of this project:
10. The Department will rank their projects 1 through the lowest ranked project (e.g., If 5 projects were submitted by the Department a ranking of 1 would be assigned to the most important or most needed project and a ranking of 5 would be the least needed project). 15
11. Has this project been previously requested in a prior CIP?
12. SPWD 4 digit Building No. (for existing buildings) 2199
13. Facility Condition Analysis Project No. (if recommended)
14. Is the property State Owned? Yes
15. If the facility is existing, is it State owned? Yes
II. Narrative Section 
16. Project Description: Replace 4 make up air units with roof top units that will allow the unit operate under a demand ventilation controls with cooling from indirect evaporative coolers or apart of the existing heat pump system. The duct work needs to be revisited as it does not provide the airflow that the spaces require. The fifth make up air unit needs to be replaced and the sized reduced to just serve the kitchen hood and kitchen. The break room will be removed from this the make up air unit and will need it served from a heat pump to be added to the system to serve this area. The roof top units that serve the Auditorium will need to be replaced with units that can be controlled on demand ventilation controls with CO2 sensors and economizer mode. A office that is connected to these units will be removed and placed on its own heat pump unit.
17. Project Justification: Equipment listed has reached the end of their useful life as they are 17 years old as of 2017 and parts are becoming difficult to locate and when the part is found it is very expensive and it has become taxing on the maintenance staffs budget. The mission and use of the area that the make up air units serve (except kitchen) has change and the HVAC strategy needs to change as they are more office or only used 2% of the time but design for 100% occupancy. The air distribution with the make up air units does not get the air to the floor as the second level is always very warm but at floor level is always cool and drafty. The break room is served off the MUA unit that serves the kitchen and the break room is used when the kitchen is not in use, so it cause the kitchen hood to operate to operate to condition the break room. The break is usually cooled or warm as the air is served from the MUA bringing in 100% outside air instead of just the min amount of ventilation outside air. The roof top unit do not take advantage of the northern Nevada to provide free cooling in a density populated space when in use. The units do not respond fast enough as the room becomes occupied and the users start propping open doors that effects the efficiency of the units. There is a space that has turned into a office since the buildings construction and it is served on the 10 ton unit that serves the auditorium, so the 10 ton units has to stay on to serve a space less then 150 sq ft. Additionally the roof top units operates with R-22 refrigerant. R-22 has been mandated by the federal government to be 75 percent phased out by 2010. This refrigerant that is available is grossly overpriced if maintenance can find it, which is a waste of tax dollars. Parts for the roof tops units are becoming impossible to acquire and when the part is located is unreasonably priced
18. Project Background Information: The buildings main HVAC system was replaced in 2012.
19. Mechanical and/or Electrical Equipment Replacement Projects:
19a. Type of equipment to be replaced: MUA, RTU
19b. Year existing equipment was installed: 2000
19c. Manufacturer of existing equipment: Trane and Rapid Air
19d. Model of existing equipment: YCH-103 and Rapid model 4024
19e. Are there any known hazardous materials? No
Environmental Considerations
20a. Hazardous Materials (Asbestos, Lead Paint, etc.):
20b. Will the site require any hazardous material abatement? No
21. Ramifications if the Project is not Approved (short essay): If the equipment fails the condition inside the building will become unoccupiable and loss of employee production. The occupants will have to relocate another facility until system is replaced or repaired. This would be a costly and unrealistic endeavor. State maintenance can possibly replace or repair a unit here and there over the years but that would put a strain on their already tight/strained budget that is used to maintain all equipment across the state. If maintenance has to replace the equipment, it would be done in a patch work system with the multiple brands of equipment not designed for the spaces it services by a professional engineer.
Health, Life Safety, and/or Legal Issues
22. Please describe any health, life safety, and/or legal issues that will be resolved by completing this project (Short Essay): When the units fail the temperatures in the armory become excessive especially in the summer. This places greater stress on the individuals’ physical health and contributes to the space to becomes unoccupiable therefore hindering the National Guards ability to respond to state emergency where they are critically involved.
23. Proposed Project Schedule Impacts/Issues
23a. Will this project require relocating personnel or vacating the building for any period of time? Unknown
23b. Explain:
23c. Has any design work been completed on the proposed project? No
23d. What is the latest date this project could be completed without disrupting your program? 12/31/2018
23e. What is the driving proposed completion date? Failure of the system and losing control of the HVAC and that would result in lost of portions of the building
III. Preliminary Construction Cost Estimate and Funding Sources Section 
Preliminary Construction Cost Estimate and Funding Sources (The SPWD will prepare all final cost estimates. This schedule is for preliminary purposes only.)
24. Land (if land must be purchased): 0
25. Offsite construction: 0
26. On-site Development:
27. Utility connection fees: 0
28. Water rights deeded: 0
29. Furniture, Fixtures and Equipment: 0
30. Specialty equipment:
31. Data and network equipment:
32. Telephone equipment costs: 0
33. Moving: 0
34. Renovation of vacated space:
35a. Correction of known deficiencies:
35b. (describe deficiencies)
36a. Any known commitments: 0
36b. (describe commitments)
37a. Known hazardous material abatement: 0
37b. (describe hazardous materials)
38. Total project costs: 300,000
NOTE: COSTS FOR EXTENDED LEASE AGREEMENTS MUST BE INCLUDED IN YOUR OPERATING BUDGET
39. Proposed funding of total project cost:
39a. Agency:
39b. Federal 150,000
39c. State 150,000
39d. Other/Donor
39e. (describe source of 'Other/ Donor' funding):
39f. Total: 300,000
40. Agency point of contact for outisde funding if 39a, 39b, or 39c funding sources are providing funds.
40a. Name
40b. Phone Number
40c. Email Address
IV. Site Analysis Section 
Site Analysis (New construction only)
41. Estimated land area to be acquired (acres)
42. Will this project require new parking spaces?
43. Are utilities available to site?
44. Will project require relocation of existing utilities?
45. Are there any required offsite improvements (or right-of-way dedications)?
46. Is the site in a flood plain?
47. Is the site in an airport impact zone?
48. Does the site contain any underground storage tanks?
49. Does the site contain any adverse soil conditions?
50. Will the site require an environmental assessment?
51. Will rezoning or a special use permit be required?
52. Will any Utility connection fees need to be paid?
53. Will any water rights need to be deeded?
54. Will construction traffic degrade existing access or facilities?
55. Will the site require any hazardous material abatement?
56a. Other site considerations affecting cost? (describe):
56b. Describe Site Considerations:
V. Programming Section 
Programming (New construction, building remodels, and building additions only)
57. Has any architectural programming occurred?
(Programming is an architectural definition of the needs/problems that must be addressed by the project)
58. Has any advanced planning occurred in previous CIPs? No
59. Usable Square footage required (including storage space)
59a. New Construction SF: 0
59b. Remodel/Renovation SF:
59c. Addition SF 0
59d.Total project SF: 0
60. Occupancy type (Assembly, business, educational, factory/industrial, high hazard, institutional, mercantile, residential, storage, utility/miscellaneous) : Educational
61. Approximate number of staff to occupy facility: 270
62. Approximate number of visitors per day: 20
63. Will this project require funding for any furnishings, fixtures and equipment? Unknown
64. For existing facilities, are there any known hazardous materials? (e.g., Asbestos, lead paint or underground storage tanks): No
65. How many years of future growth will this project accommodate? 20
66. List of required facilites (laboratory space, classroom space, office space, conference rooms, cafeterias, maintenance shops, garages) and any unusual related equipment required for your project:

Submit


NOTE:  AFTER SUBMITTING THE COMPLETED APPLICATION, A PROJECT MANAGER FROM THE PUBLIC WORKS DIVISION WILL CONTACT YOU TO REVIEW THIS APPLICATION.