Submitted Application from prior CIP Planning Cycle

AppID7585
I. Administrative Section 
1. Project Name: 5669 Advance Planning: Consolidated Warehouse & State Records Storage
2. Project Description (One Sentence): The scope of this project is to provide the design through construction documents for a new 40,000 square feet warehouse facility for the Department of Agriculture Commodity Foods Program, Purchasing Division, and the Library and Archives Division.
3a. Project Location: County: Clark
3b. Project Location: City: Las Vegas
4. Department (department requesting project): Administration
5. Division (division requesting project): Library & Archives
6. Agency (agency requesting project): Archives
7. Agency contact person: Jeff Kintop
8. Contact phone: 4-3410
9. Contact email: jkintop@admin.nv.gov
The Department ranking of this project:
10. The Department will rank their projects 1 through the lowest ranked project (e.g., If 5 projects were submitted by the Department a ranking of 1 would be assigned to the most important or most needed project and a ranking of 5 would be the least needed project).
11. Has this project been previously requested in a prior CIP? Yes
12. SPWD 4 digit Building No. (for existing buildings)
13. Facility Condition Analysis Project No. (if recommended)
14. Is the property State Owned? Yes
15. If the facility is existing, is it State owned?
II. Narrative Section 
16. Project Description: The scope of this project is to provide the design through construction documents for a new 40,000 sf warehouse facility for the Department of Agriculture Commodity Foods Program, Purchasing Division, and the Library and Archives Division. The proposed facility will be located on land in the State of Nevada East Sahara Complex. The building will be located adjacent to the existing Metro Building that is planned to be remodeled to accommodate Buildings and Grounds, State Public Works Division and the Department of Agriculture Administration.
17. Project Justification: The Commodity Foods Program dry goods storage warehouse was condemned in June 2012 because of a rodent infestation. In order to receive, store and distribute foods pursuant to the Federal Program, the Commodity Foods Program has had to rent storage space in two separate facilities. Dry goods are now stored in the Three Square Warehouse located at 4190 N Pecos Road. Cold storage is leased from Las Vegas Ice and Cold Storage and is located at 1201 Searles Avenue, 7 miles away. Three Square has determined that they no longer have room for the Commodity Foods Program to occupy the space in their warehouse. The cost and inconvenience of yet another move is immanent. A lease agreement through Leasing Services for a commercial warehouse space is located at 6160 N Hollywood Blvd. This is 12 miles away from the cold storage facility. The combined annual cost of the two facilities will be $301,064.00 during the 2015-17 biennium. In addition to the direct cost issue, the delivery trucks must visit both storage sites to assemble the required loads to be delivered in southern Nevada. This procedure is inconvenient, inefficient and time consuming. This system frequently causes overtime for program staff. The addition of an all-inclusive warehouse for dry goods and cold storage at the East Sahara State Complex will save time and money. The State Library and Archives has actively been pursuing a records center facility in Southern Nevada for over twenty years. The goal of having a State Records Center in southern Nevada is to provide a secure and environmentally safe records storage facility with efficient and timely records reference and retrieval services for agencies located in southern Nevada. Southern Nevada holds 41% of State government and most state agencies maintain offices there. Although there has been a significant demand for record management services in southern Nevada, no facility has yet been built and the only State-run facility is located in Carson City. The mission of the State Records Center is to provide for these agencies a safe, secure, low-cost storage alternative for their inactive (non-current) records that they are now forced to store in expensive office space or in unsecured locations that do not meet State standards for records storage, NAC 239.740.
18. Project Background Information: ased on an Assessors valuation of the condemned storage facility, it is estimated that the condemned site could be sold for between $500-600,000, which could be used to offset a portion of the cost. The ongoing Operations and Maintenance cost of the new warehouse will be divided between multiple state agencies. In 2002 the Division of Internal Audits conducted a program audit of the Nevada State Library and Archives. In the audit’s final report, it was strongly recommended that the Division establish a record center in southern Nevada. Analysis determined that “a records center in southern Nevada would free up about $560,000 annually” in existing office space, self-storage units, and commercial storage costs. The records center facility in Carson City demonstrates that agencies are able to utilize the facility to store inactive (non-current) records and leave expensive office space for their active business. A CIP for a southern Nevada Records Center construction was approved by the 2007 State Legislature together with staffing. Project funding was cut because of the 2007 recession.
19. Mechanical and/or Electrical Equipment Replacement Projects:
19a. Type of equipment to be replaced:
19b. Year existing equipment was installed:
19c. Manufacturer of existing equipment:
19d. Model of existing equipment:
19e. Are there any known hazardous materials? No
Environmental Considerations
20a. Hazardous Materials (Asbestos, Lead Paint, etc.):
20b. Will the site require any hazardous material abatement? No
21. Ramifications if the Project is not Approved (short essay):
Health, Life Safety, and/or Legal Issues
22. Please describe any health, life safety, and/or legal issues that will be resolved by completing this project (Short Essay):
23. Proposed Project Schedule Impacts/Issues
23a. Will this project require relocating personnel or vacating the building for any period of time? No
23b. Explain:
23c. Has any design work been completed on the proposed project? No
23d. What is the latest date this project could be completed without disrupting your program?
23e. What is the driving proposed completion date?
III. Preliminary Construction Cost Estimate and Funding Sources Section 
Preliminary Construction Cost Estimate and Funding Sources (The SPWD will prepare all final cost estimates. This schedule is for preliminary purposes only.)
24. Land (if land must be purchased):
25. Offsite construction:
26. On-site Development:
27. Utility connection fees:
28. Water rights deeded:
29. Furniture, Fixtures and Equipment:
30. Specialty equipment:
31. Data and network equipment:
32. Telephone equipment costs:
33. Moving:
34. Renovation of vacated space:
35a. Correction of known deficiencies:
35b. (describe deficiencies)
36a. Any known commitments:
36b. (describe commitments)
37a. Known hazardous material abatement:
37b. (describe hazardous materials)
38. Total project costs: 1,200,000
NOTE: COSTS FOR EXTENDED LEASE AGREEMENTS MUST BE INCLUDED IN YOUR OPERATING BUDGET
39. Proposed funding of total project cost:
39a. Agency:
39b. Federal
39c. State 1,200,000
39d. Other/Donor
39e. (describe source of 'Other/ Donor' funding):
39f. Total: 1,200,000
40. Agency point of contact for outisde funding if 39a, 39b, or 39c funding sources are providing funds.
40a. Name
40b. Phone Number
40c. Email Address
IV. Site Analysis Section 
Site Analysis (New construction only)
41. Estimated land area to be acquired (acres)
42. Will this project require new parking spaces?
43. Are utilities available to site?
44. Will project require relocation of existing utilities?
45. Are there any required offsite improvements (or right-of-way dedications)?
46. Is the site in a flood plain?
47. Is the site in an airport impact zone?
48. Does the site contain any underground storage tanks?
49. Does the site contain any adverse soil conditions?
50. Will the site require an environmental assessment?
51. Will rezoning or a special use permit be required?
52. Will any Utility connection fees need to be paid?
53. Will any water rights need to be deeded?
54. Will construction traffic degrade existing access or facilities?
55. Will the site require any hazardous material abatement?
56a. Other site considerations affecting cost? (describe):
56b. Describe Site Considerations:
V. Programming Section 
Programming (New construction, building remodels, and building additions only)
57. Has any architectural programming occurred?
(Programming is an architectural definition of the needs/problems that must be addressed by the project)
58. Has any advanced planning occurred in previous CIPs? Unknown
59. Usable Square footage required (including storage space)
59a. New Construction SF:
59b. Remodel/Renovation SF:
59c. Addition SF
59d.Total project SF:
60. Occupancy type (Assembly, business, educational, factory/industrial, high hazard, institutional, mercantile, residential, storage, utility/miscellaneous) :
61. Approximate number of staff to occupy facility: 3
62. Approximate number of visitors per day:
63. Will this project require funding for any furnishings, fixtures and equipment?
64. For existing facilities, are there any known hazardous materials? (e.g., Asbestos, lead paint or underground storage tanks):
65. How many years of future growth will this project accommodate?
66. List of required facilites (laboratory space, classroom space, office space, conference rooms, cafeterias, maintenance shops, garages) and any unusual related equipment required for your project:

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NOTE:  AFTER SUBMITTING THE COMPLETED APPLICATION, A PROJECT MANAGER FROM THE PUBLIC WORKS DIVISION WILL CONTACT YOU TO REVIEW THIS APPLICATION.