Submitted Application from prior CIP Planning Cycle

AppID7478
I. Administrative Section 
1. Project Name: Replace Multiple Chillers - Phase 2
2. Project Description (One Sentence): Replace five chillers that have exceeded their lifespan and are inefficient and prone to failures.
3a. Project Location: County: Washoe
3b. Project Location: City: Reno
4. Department (department requesting project): NSHE
5. Division (division requesting project): UNR
6. Agency (agency requesting project): Planning
7. Agency contact person: Candice George
8. Contact phone: 775-771-0916
9. Contact email: candiceg@unr.edu
The Department ranking of this project:
10. The Department will rank their projects 1 through the lowest ranked project (e.g., If 5 projects were submitted by the Department a ranking of 1 would be assigned to the most important or most needed project and a ranking of 5 would be the least needed project).
11. Has this project been previously requested in a prior CIP? Yes
12. SPWD 4 digit Building No. (for existing buildings) n/a - utilities to multiple buildings
13. Facility Condition Analysis Project No. (if recommended) n/a
14. Is the property State Owned? Yes
15. If the facility is existing, is it State owned? Yes
II. Narrative Section 
16. Project Description: This project removes five aging chillers - two in Edmund J. Cain Hall (1993 and 1996), one in Lombardi Recreation Center (1995), and two in Lawlor Events Center (1983 and 1992) and replaces them with one 1,200 ton modular chiller at the newly established Central Chilled Water Plant. This project includes the piping to tie each of the buildings into a chilled water loop.
17. Project Justification: Improve energy efficiency, reliability, redundancy, and reduce costs associated with maintenance and repairs associated with independently located equipment. The chillers in Edmund J. Cain Hall, Lombardi Recreation, and Lawlor Events Center provide cooling for building occupants, computer labs, and specialty research labs. As these chillers approach the end of their life span they become less efficient and more prone to failure. The chillers need to be replaced before a failure occurs during the summer cooling season. The most efficient and future-oriented option is to centralize south and mid-campus cooling with a Central Chilled Water Plant.
18. Project Background Information: Currently, our campus is cooled by multiple chillers. Some of the chillers were sized to cool a single building, some service multiple buildings. During the next decade we will have eight chillers in the south and mid-campus reach the end of their useful life. The units at Edmund J Cain Hall, Lombardi Recreation, and Lawlor Events Center provide 1,245 tons of cooling to seven buildings. Instead of replacing these individual units, we are going to add a module to our Central Chilled Water Plant to provide district cooling to all of these buildings. The Central Chilled Water Plant will have chillers installed in phases as existing chillers on campus reach the end of their life.
19. Mechanical and/or Electrical Equipment Replacement Projects:
19a. Type of equipment to be replaced: Chillers and Cooling Towers
19b. Year existing equipment was installed: 2004
19c. Manufacturer of existing equipment: Carrier and Baltimore Air Coil
19d. Model of existing equipment:
19e. Are there any known hazardous materials? No
Environmental Considerations
20a. Hazardous Materials (Asbestos, Lead Paint, etc.):
20b. Will the site require any hazardous material abatement?
21. Ramifications if the Project is not Approved (short essay): Chillers are an integral part of our buildings' HVAC systems. They provide the cooling needed to provide a comfortable and productive working environment for our faculty and students, as well as maintaining tight temperature tolerances in our specialty research laboratories.
Health, Life Safety, and/or Legal Issues
22. Please describe any health, life safety, and/or legal issues that will be resolved by completing this project (Short Essay): If temperatures become too high, the occupants health could be threatened, and they may have to leave work on Administrative Leave. Additionally, there is the risk of equipment damage and destruction to research items and experiments (perhaps months of research work) that require a steady, cooler temperature.
23. Proposed Project Schedule Impacts/Issues
23a. Will this project require relocating personnel or vacating the building for any period of time? No
23b. Explain:
23c. Has any design work been completed on the proposed project? Yes
23d. What is the latest date this project could be completed without disrupting your program? 3/15/18
23e. What is the driving proposed completion date? Chillers have a life expectancy of 23 years. Three of the five chillers have already exceeded their life expectancy, and the other two will exceed their life expectancy within three years.
III. Preliminary Construction Cost Estimate and Funding Sources Section 
Preliminary Construction Cost Estimate and Funding Sources (The SPWD will prepare all final cost estimates. This schedule is for preliminary purposes only.)
24. Land (if land must be purchased):
25. Offsite construction:
26. On-site Development: 3,500,000
27. Utility connection fees:
28. Water rights deeded:
29. Furniture, Fixtures and Equipment:
30. Specialty equipment:
31. Data and network equipment:
32. Telephone equipment costs:
33. Moving:
34. Renovation of vacated space:
35a. Correction of known deficiencies:
35b. (describe deficiencies)
36a. Any known commitments:
36b. (describe commitments)
37a. Known hazardous material abatement: 200,000
37b. (describe hazardous materials)
38. Total project costs: 3,700,000
NOTE: COSTS FOR EXTENDED LEASE AGREEMENTS MUST BE INCLUDED IN YOUR OPERATING BUDGET
39. Proposed funding of total project cost:
39a. Agency:
39b. Federal
39c. State 3,700,000
39d. Other/Donor
39e. (describe source of 'Other/ Donor' funding):
39f. Total: 3,700,000
40. Agency point of contact for outisde funding if 39a, 39b, or 39c funding sources are providing funds.
40a. Name
40b. Phone Number
40c. Email Address
IV. Site Analysis Section 
Site Analysis (New construction only)
41. Estimated land area to be acquired (acres)
42. Will this project require new parking spaces? No
43. Are utilities available to site? Yes
44. Will project require relocation of existing utilities? Unknown
45. Are there any required offsite improvements (or right-of-way dedications)? No
46. Is the site in a flood plain? No
47. Is the site in an airport impact zone? No
48. Does the site contain any underground storage tanks? No
49. Does the site contain any adverse soil conditions? Unknown
50. Will the site require an environmental assessment? Unknown
51. Will rezoning or a special use permit be required? No
52. Will any Utility connection fees need to be paid? No
53. Will any water rights need to be deeded? No
54. Will construction traffic degrade existing access or facilities? Unknown
55. Will the site require any hazardous material abatement? Unknown
56a. Other site considerations affecting cost? (describe): Unknown
56b. Describe Site Considerations:
V. Programming Section 
Programming (New construction, building remodels, and building additions only)
57. Has any architectural programming occurred?
(Programming is an architectural definition of the needs/problems that must be addressed by the project)
58. Has any advanced planning occurred in previous CIPs? Yes
59. Usable Square footage required (including storage space)
59a. New Construction SF:
59b. Remodel/Renovation SF:
59c. Addition SF
59d.Total project SF:
60. Occupancy type (Assembly, business, educational, factory/industrial, high hazard, institutional, mercantile, residential, storage, utility/miscellaneous) :
61. Approximate number of staff to occupy facility:
62. Approximate number of visitors per day:
63. Will this project require funding for any furnishings, fixtures and equipment? No
64. For existing facilities, are there any known hazardous materials? (e.g., Asbestos, lead paint or underground storage tanks): No
65. How many years of future growth will this project accommodate? 30
66. List of required facilites (laboratory space, classroom space, office space, conference rooms, cafeterias, maintenance shops, garages) and any unusual related equipment required for your project:

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NOTE:  AFTER SUBMITTING THE COMPLETED APPLICATION, A PROJECT MANAGER FROM THE PUBLIC WORKS DIVISION WILL CONTACT YOU TO REVIEW THIS APPLICATION.