Submitted Application from prior CIP Planning Cycle

AppID7460
I. Administrative Section 
1. Project Name: Nevada Historical Society: Replace HVAC Units and updating outdated duct systems and check for Mold
2. Project Description (One Sentence): The HVAC system for the Society was replaced in a Capital Improvement Project in 1997 and are coming to the end of their service life as the units continually need repairs for wires burning up and in the past three years, two of the HVAC units burned up the thermostats. When looking at the system, it is equally important to inspect the duct systems as they date back to the original construction of 1968 and 1981 buildings and were only slightly modified during the 1997 installation for the new HVAC units.
3a. Project Location: County: Washoe
3b. Project Location: City: Reno
4. Department (department requesting project): Cultural Affairs
5. Division (division requesting project): Museums & History
6. Agency (agency requesting project): Historical Society
7. Agency contact person: Sheryln L. Hayes-Zorn
8. Contact phone: 7756881190
9. Contact email: shayeszorn@nevadaculture.org
The Department ranking of this project:
10. The Department will rank their projects 1 through the lowest ranked project (e.g., If 5 projects were submitted by the Department a ranking of 1 would be assigned to the most important or most needed project and a ranking of 5 would be the least needed project). 17
11. Has this project been previously requested in a prior CIP? No
12. SPWD 4 digit Building No. (for existing buildings) 0401 and 1652
13. Facility Condition Analysis Project No. (if recommended)
14. Is the property State Owned? No
15. If the facility is existing, is it State owned? Yes
II. Narrative Section 
16. Project Description: The HVAC system for the Society was replaced in a Capital Improvement Project in 1997 and are coming to the end of their service life as the units continually need repairs for wires burning up and in the past three years, two of the HVAC units burned up the thermostats. When looking at the system, it is equally important to inspect the duct systems as they date back to the original construction of 1968 and 1981 buildings and were only slightly modified during the 1997 installation for the new HVAC units. Due to leaks over the years and one consistent leak that follows the duct work and metal beams located in the public gallery areas, it would be beneficial to check for potential mold issues.
17. Project Justification: The HVAC units are coming to the end of their service life as the units continually need repairs for wires burning up and in the past three years, two of the HVAC units burned up the thermostats. The units have always had issues since being installed in 1997. In 2003, the PWB Facility Condition Analysis, recommended that funding be given to the Society to upgrade to the computerized controls (thermostats) and the motherboards and were eventually replaced in 2005-6. Between 2011-2014, the HVAC units burned out two thermostats located in the permanent gallery and the collections storage building. The consequence of delay has been higher annual operating costs and a loss of efficiency in heating and air conditioning. As a museum and a library, the Society has an obligation to maintain a constant temperature year round to preserve the state's heritage collection materials.
18. Project Background Information: The HVAC units have had issues since being installed back in 1997. In 2003, the PWB Facility Condition Analysis, recommended that funding be given to the Society to upgrade to the computerized controls (thermostats) and the motherboards and were eventually replaced in 2005-6. Between 2011-2014, the HVAC units burned out two thermostats located in the permanent gallery and the collections storage building. With today's computerized HVAC units, Buildings and Grounds will be able to monitor the units remotely and receive reports when issues arise. This will reduce unnecessary repair costs.
19. Mechanical and/or Electrical Equipment Replacement Projects:
19a. Type of equipment to be replaced: 4 HVAC Units
19b. Year existing equipment was installed: 1997
19c. Manufacturer of existing equipment: unknown
19d. Model of existing equipment: unknown
19e. Are there any known hazardous materials? No
Environmental Considerations
20a. Hazardous Materials (Asbestos, Lead Paint, etc.):
20b. Will the site require any hazardous material abatement? No
21. Ramifications if the Project is not Approved (short essay): The HVAC units are reaching the end of their service life (20 years). The ramifications of not replacing these units will affect the Society's limited maintenance budget with continued repairs. The larger issue for the museum is the potential for electrical issues, i.e. fires. A concern about one consistent leak that travels along duct work and metal beams is located in the public gallery space and the potential risk for mold which is a health hazard. The HVAC units are essential to maintain climate controls within the galleries, store and collections storage. When the units are not working, the fluxuations with temperature are not good for the diverse collection materials ranging in photographs and negatives, maps, documents, native american baskets, leather items, textiles, and the bound newspapers for the state which the Society stores.
Health, Life Safety, and/or Legal Issues
22. Please describe any health, life safety, and/or legal issues that will be resolved by completing this project (Short Essay): The health and life safety can't be determined until an inspection of all the duct work to know if improvements are needed and if there has been any mold from the leak. The health and life safety concerns about the HVAC units are related to the electric issues, i.e. fire and would be resolved with new units being installed.
23. Proposed Project Schedule Impacts/Issues
23a. Will this project require relocating personnel or vacating the building for any period of time? No
23b. Explain:
23c. Has any design work been completed on the proposed project? No
23d. What is the latest date this project could be completed without disrupting your program? 6/30/2018
23e. What is the driving proposed completion date? The proposed completion date places the units at 20 years of service.
III. Preliminary Construction Cost Estimate and Funding Sources Section 
Preliminary Construction Cost Estimate and Funding Sources (The SPWD will prepare all final cost estimates. This schedule is for preliminary purposes only.)
24. Land (if land must be purchased):
25. Offsite construction:
26. On-site Development:
27. Utility connection fees:
28. Water rights deeded:
29. Furniture, Fixtures and Equipment:
30. Specialty equipment:
31. Data and network equipment:
32. Telephone equipment costs:
33. Moving:
34. Renovation of vacated space:
35a. Correction of known deficiencies:
35b. (describe deficiencies)
36a. Any known commitments:
36b. (describe commitments)
37a. Known hazardous material abatement:
37b. (describe hazardous materials)
38. Total project costs: 175,000
NOTE: COSTS FOR EXTENDED LEASE AGREEMENTS MUST BE INCLUDED IN YOUR OPERATING BUDGET
39. Proposed funding of total project cost:
39a. Agency:
39b. Federal
39c. State 175,000
39d. Other/Donor
39e. (describe source of 'Other/ Donor' funding):
39f. Total: 175,000
40. Agency point of contact for outisde funding if 39a, 39b, or 39c funding sources are providing funds.
40a. Name
40b. Phone Number
40c. Email Address
IV. Site Analysis Section 
Site Analysis (New construction only)
41. Estimated land area to be acquired (acres)
42. Will this project require new parking spaces? No
43. Are utilities available to site? Yes
44. Will project require relocation of existing utilities? No
45. Are there any required offsite improvements (or right-of-way dedications)? No
46. Is the site in a flood plain? No
47. Is the site in an airport impact zone? No
48. Does the site contain any underground storage tanks? No
49. Does the site contain any adverse soil conditions? No
50. Will the site require an environmental assessment? No
51. Will rezoning or a special use permit be required? No
52. Will any Utility connection fees need to be paid? No
53. Will any water rights need to be deeded? No
54. Will construction traffic degrade existing access or facilities? No
55. Will the site require any hazardous material abatement? No
56a. Other site considerations affecting cost? (describe): No
56b. Describe Site Considerations:
V. Programming Section 
Programming (New construction, building remodels, and building additions only)
57. Has any architectural programming occurred?
(Programming is an architectural definition of the needs/problems that must be addressed by the project)
58. Has any advanced planning occurred in previous CIPs? No
59. Usable Square footage required (including storage space)
59a. New Construction SF:
59b. Remodel/Renovation SF:
59c. Addition SF
59d.Total project SF:
60. Occupancy type (Assembly, business, educational, factory/industrial, high hazard, institutional, mercantile, residential, storage, utility/miscellaneous) : Assembly
61. Approximate number of staff to occupy facility: 12
62. Approximate number of visitors per day: 65
63. Will this project require funding for any furnishings, fixtures and equipment? No
64. For existing facilities, are there any known hazardous materials? (e.g., Asbestos, lead paint or underground storage tanks): No
65. How many years of future growth will this project accommodate?
66. List of required facilites (laboratory space, classroom space, office space, conference rooms, cafeterias, maintenance shops, garages) and any unusual related equipment required for your project:

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NOTE:  AFTER SUBMITTING THE COMPLETED APPLICATION, A PROJECT MANAGER FROM THE PUBLIC WORKS DIVISION WILL CONTACT YOU TO REVIEW THIS APPLICATION.