Submitted Application from prior CIP Planning Cycle

AppID7426
I. Administrative Section 
1. Project Name: HVAC System Upgrade II (Caliente Youth Center)
2. Project Description (One Sentence): HVAC System Upgrade II - this project will continue the replacement of existing HVAC systems that are past their usable life and are currently running on R-22 refrigerant. This project includes the Culinary area, Dining Room, Gym, Kitchen, and Laundry areas.
3a. Project Location: County: Lincoln
3b. Project Location: City: Caliente
4. Department (department requesting project): DHHS
5. Division (division requesting project): Child Family Services
6. Agency (agency requesting project): Caliente Youth Center
7. Agency contact person: Sheryl Johnson
8. Contact phone: 775-726-8203
9. Contact email: sheryl.johnson@dcfs.nv.gov
The Department ranking of this project:
10. The Department will rank their projects 1 through the lowest ranked project (e.g., If 5 projects were submitted by the Department a ranking of 1 would be assigned to the most important or most needed project and a ranking of 5 would be the least needed project). 21
11. Has this project been previously requested in a prior CIP? Yes
12. SPWD 4 digit Building No. (for existing buildings) 0211, 0212, 0213, 0214, 0215, 0216, 0217, 0218, 0219, 0220, 2001, 2943
13. Facility Condition Analysis Project No. (if recommended) Linked to FCA-0221HVA1
14. Is the property State Owned? Yes
15. If the facility is existing, is it State owned? Yes
II. Narrative Section 
16. Project Description: The scope of this project would provide for the installation of a new HVAC system, cleaning of the existing duct work/grilles and any new ducting and associated work. The new system should be designed by a mechanical engineer who will determine the most economical and efficient way to upgrade the existing building. This project includes removal and disposal of the existing HVAC units and all required connections to utilities.
17. Project Justification: The HVAC system consists of many roof mounted packaged units and evaporative coolers. They are not energy efficient, have reached the end of their expected and useful life and are currently running on R-22 refrigerant. The air handlers are troublesome and require constant maintenance to remain in working condition.
18. Project Background Information: Cottages A-L (7): 34,294 SF; Last Replaced in 2008 Administration: 4,185 SF; Last Replaced in 1997 Old School 11,760 SF; Last Replaced in 2003 New School 22,000 SF; Last Replaced in 1992 Rec.Bldg. 3,060 SF; Last Replaced in 2008 The Caliente Youth Center (CYC) is a Youth Correctional Facility and the buildings are used as follows: Buildings A to L are housing units for the youth; the Administration Building contains all records and administrative staff; the Old School is a classroom facility; the New School is a classroom facility; the Recreation Building is used in group events, intakes, and other various ways. This project or a portion thereof was previously recommended in the FCA report dated 04/09/2002. It has been amended accordingly to reflect conditions observed during the most recent survey date of 09/21/2010.
19. Mechanical and/or Electrical Equipment Replacement Projects:
19a. Type of equipment to be replaced:
19b. Year existing equipment was installed:
19c. Manufacturer of existing equipment:
19d. Model of existing equipment:
19e. Are there any known hazardous materials?
Environmental Considerations
20a. Hazardous Materials (Asbestos, Lead Paint, etc.):
20b. Will the site require any hazardous material abatement?
21. Ramifications if the Project is not Approved (short essay):
Health, Life Safety, and/or Legal Issues
22. Please describe any health, life safety, and/or legal issues that will be resolved by completing this project (Short Essay):
23. Proposed Project Schedule Impacts/Issues
23a. Will this project require relocating personnel or vacating the building for any period of time?
23b. Explain:
23c. Has any design work been completed on the proposed project?
23d. What is the latest date this project could be completed without disrupting your program?
23e. What is the driving proposed completion date?
III. Preliminary Construction Cost Estimate and Funding Sources Section 
Preliminary Construction Cost Estimate and Funding Sources (The SPWD will prepare all final cost estimates. This schedule is for preliminary purposes only.)
24. Land (if land must be purchased):
25. Offsite construction:
26. On-site Development:
27. Utility connection fees:
28. Water rights deeded:
29. Furniture, Fixtures and Equipment:
30. Specialty equipment:
31. Data and network equipment:
32. Telephone equipment costs:
33. Moving:
34. Renovation of vacated space:
35a. Correction of known deficiencies:
35b. (describe deficiencies)
36a. Any known commitments:
36b. (describe commitments)
37a. Known hazardous material abatement:
37b. (describe hazardous materials)
38. Total project costs: 374000
NOTE: COSTS FOR EXTENDED LEASE AGREEMENTS MUST BE INCLUDED IN YOUR OPERATING BUDGET
39. Proposed funding of total project cost:
39a. Agency:
39b. Federal
39c. State
39d. Other/Donor
39e. (describe source of 'Other/ Donor' funding):
39f. Total:
40. Agency point of contact for outisde funding if 39a, 39b, or 39c funding sources are providing funds.
40a. Name
40b. Phone Number
40c. Email Address
IV. Site Analysis Section 
Site Analysis (New construction only)
41. Estimated land area to be acquired (acres)
42. Will this project require new parking spaces?
43. Are utilities available to site?
44. Will project require relocation of existing utilities?
45. Are there any required offsite improvements (or right-of-way dedications)?
46. Is the site in a flood plain?
47. Is the site in an airport impact zone?
48. Does the site contain any underground storage tanks?
49. Does the site contain any adverse soil conditions?
50. Will the site require an environmental assessment?
51. Will rezoning or a special use permit be required?
52. Will any Utility connection fees need to be paid?
53. Will any water rights need to be deeded?
54. Will construction traffic degrade existing access or facilities?
55. Will the site require any hazardous material abatement?
56a. Other site considerations affecting cost? (describe):
56b. Describe Site Considerations:
V. Programming Section 
Programming (New construction, building remodels, and building additions only)
57. Has any architectural programming occurred?
(Programming is an architectural definition of the needs/problems that must be addressed by the project)
58. Has any advanced planning occurred in previous CIPs?
59. Usable Square footage required (including storage space)
59a. New Construction SF:
59b. Remodel/Renovation SF:
59c. Addition SF
59d.Total project SF:
60. Occupancy type (Assembly, business, educational, factory/industrial, high hazard, institutional, mercantile, residential, storage, utility/miscellaneous) :
61. Approximate number of staff to occupy facility:
62. Approximate number of visitors per day:
63. Will this project require funding for any furnishings, fixtures and equipment?
64. For existing facilities, are there any known hazardous materials? (e.g., Asbestos, lead paint or underground storage tanks):
65. How many years of future growth will this project accommodate?
66. List of required facilites (laboratory space, classroom space, office space, conference rooms, cafeterias, maintenance shops, garages) and any unusual related equipment required for your project:

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NOTE:  AFTER SUBMITTING THE COMPLETED APPLICATION, A PROJECT MANAGER FROM THE PUBLIC WORKS DIVISION WILL CONTACT YOU TO REVIEW THIS APPLICATION.