Submitted Application for a 2017 CIP Project

AppID7345
I. Administrative Section 
1. Project Name: Nevada State Museum: Indian Hills Curatorial Center Expansion
2. Project Description (One Sentence): The project, funded by a state and federal partnership, produces a master plan and construction documents necessary to pursue state, federal, and private funds for a new building at the Nevada State Museum's Indian Hills Curatorial Center to address substandard care and lack of space for state and federal collections. Reference project 5218 from 2015 CIP.
3a. Project Location: County: Douglas
3b. Project Location: City: Other
4. Department (department requesting project): Cultural Affairs
5. Division (division requesting project): Museums & History
6. Agency (agency requesting project): Nevada State Museum
7. Agency contact person: Jim Barmore
8. Contact phone: 775-687-4810 ext 226
9. Contact email: jbarmore@nevadaculture.org
The Department ranking of this project:
10. The Department will rank their projects 1 through the lowest ranked project (e.g., If 5 projects were submitted by the Department a ranking of 1 would be assigned to the most important or most needed project and a ranking of 5 would be the least needed project). 2
11. Has this project been previously requested in a prior CIP? Yes
12. SPWD 4 digit Building No. (for existing buildings) 0860
13. Facility Condition Analysis Project No. (if recommended)
14. Is the property State Owned? Yes
15. If the facility is existing, is it State owned?
II. Narrative Section 
16. Project Description: The project plans expansion of the Nevada State Museum's Indian Hills Curatorial Center south of Carson City on Topsy Lane through a state and federal partnership. Plans are needed to pursue state, federal, and private funds for construction of a new 15,000 sf (estimate) storage building. The project produces a master plan for the 10.08 acre site and construction documents for a new building for the long-term conservation and use of collections controlled by the Nevada State Museum, Nevada Historical Society, Nevada State Railroad Museum, and other division museums. In addition to the museum's collections, the Nevada State Museum manages collections controlled by other state agencies: State Parks, Indian Commission, State Lands, and the Department of Transportation. The museum manages collections retrieved from federal lands: BLM, BIA, USFS, FWS, DOD, DOE, and BOR. More than one third of federally controlled collections were excavated by the museum as state sponsored research projects since the 1940s. The museum receives funds from federal and private firms for managing collections. Plans will comply with American Alliance of Museums accreditation standards and the Secretary of Interior Standards for Curation and accommodate twenty years of growth.
17. Project Justification: The project provides plans necessary to raise funds from various stakeholders to construct a new collection storage building. Stakeholders include division museums, other state agencies, multiple federal agencies, and private land development companies. A collaborative facility requires less funding from the state, achieves operating cost efficiencies, improves conservation of irreplaceable collections, keeps Nevada collections in the state, supports projects important to the state economy, and meets long-term needs for multiple state and federal agencies. Space for collections is needed by the Nevada State Museum, Nevada Historical Society, the Nevada State Railroad Museum, and other division museums to care for at-risk collections stored in substandard conditions. Space is needed to acquire additional collections, preventing their loss and preserving them for public benefit. Adding space at Indian Hills is preferred over closing public exhibit galleries at museum locations for storage. The museum and Nevada Historical Society store collections in the museum's basement at the main complex on Carson Street and at a temporary storage area in a Nevada Department of Transportation (NDOT) warehouse in Carson City. The museum's basement is subject to flooding from internal and external sources. Three broken pipes on separate occasions have caused flooding in the basement the last several years. Collections at the NDOT warehouse are exposed to major fluctuations in temperature and humidity, pollution from vehicles, dirt, insects, vermin, flooding, and theft. The warehouse is controlled and needed by NDOT, making the space temporary and subject to loss on short notice. The museum received a notice to vacate in 2009. High-level intervention was necessary to prevent loss of space. Leasing space complying with environmental and security standards is very expensive. Collections are at risk. Improved care will mitigate expensive conservation treatment for collections or replacement costs. Storage areas don't meet accreditation standards by the American Alliance of Museums. Renewal of the museum's accreditation was tabled in 2004, primarily due to substandard conditions at the NDOT warehouse. Accreditation was later granted on condition improvements are made. The museum made repeated attempts to address issues, but did not succeed. Accreditation is at risk. The museum was the first museum in the state to achieve accreditation and has maintained the status since 1972. Accreditation assures officials and the public the museum is fulfilling long-term care responsibilities. Moving collections out of the museum's basement frees up space needed for exhibit preparation and storage of materials, props, and traveling exhibit crates. Moving collections out of the NDOT warehouse allows NDOT to use their space for their needs. Reducing the size of state collections as a way to create space is not a feasible option. State museums selectively collect artifacts and specimens of significant historical and scientific value. Museums are mandated to preserve these collections entrusted to their care. Relatively few artifacts and specimens would qualify for removal. The space gained would not begin to address current and long-term needs. Consolidating collections from different agencies at a central site offers cost efficiencies. Agencies can share parking, work space, loading docks, moving equipment, storage equipment, security systems, and utilities. Centralizing increases staff presence on the site, which is important for security of staff, volunteers, collections, and property. More space would allow separation of collections belonging to different agencies. This enhances control and accountability. Separating collections complies with current museum practices and accreditation standards. Indian Hills offers the best location for a long-term curatorial facility. The state purchased the site with private funds for this purpose. The property must serve museum purposes, as stipulated in the purchase agreement. From the beginning, plans have called for expanding facilities at the site. For more than a decade, the museum's strategic plan has substantiated the need for expansion. The site is large enough to accommodate future needs. The property is zoned correctly and located off the flood plain. The site is conveniently positioned off Highway 395 for easy access. Developing the Indian Hills site, as opposed to retrofitting existing buildings at other locations offers advantages. New construction assures facilities meet current codes, including earthquake standards, a major concern in this area. A new building can comply with specific conservation, security, and access requirements, consistent with museum practices and the Secretary of the Interior's Standards for Curation. Retrofitting existing buildings can be expensive. Buildings may be needed for other purposes in the future, creating the need to move collections again. Moving collections is expensive and hard on objects. Conservation treatment for objects damaged in moves is expensive. Leasing space that meets standards is the least cost-effective alternative. It is more expensive than new construction in the long run. The temporary nature of leased space results in repeated expensive and damaging re-locations of collections. Little space remains in the existing 14,440 square-foot building for accepting additional state and federal collections retrieved from public lands by law, usually as a result of development projects. The need to store such collections will continue and likely increase given the extent of public lands and rate of development in the state. All artifacts and fossils collected in federally permitted projects must be stored in a federally accredited facility, such as Indian Hills. The museum maintains numerous curation agreements with public and private entities, calling for housing CRM collections at the center. Receipt of these pending collections is expected over the years ahead. Other repositories for CRM collections, in and out of state, are insufficient or not preferred. Loss of Indian Hills as a curation facility will impede federally permitted undertakings until an in-state or out-of-state facility comes forward. Maintaining Nevada collections in-state supports use by Nevada museums, universities, government agencies, private archaeology firms, scholars, and the public. Keeping Nevada collections in-state has public relations advantages. The Nevada State Museum receives curation fees, currently $540 per cubic foot, and funding agreements to support management of collections. These are important sources of revenue for the museum.
18. Project Background Information: The Nevada State Museum owns and operates the Indian Hills Curatorial Center south of Carson City in Douglas County at 1026 Topsy Lane. In the late 1970's, the museum used funds from the Fleischmann Foundation to purchase the 10.08 acre site from the Bureau of Land Management. The purchase agreement restricted use of the land to museum purposes. Foundation funds paid for construction of the original building in 1981. The building was expanded in 1991 to its current 14,440 square feet. BLM assisted raising funds from a private source for the addition. Collections controlled by the Nevada State Museum, Nevada Historical Society, and Nevada State Railroad Museum are housed at the center. Collections controlled by federal agencies are located at the center. Management of these collections by the Nevada State Museum is supported by curation fees, currently $540 per cubic foot, and funding agreements. These are important sources of revenue for the museum. The Nevada State Museum requested expansion of collection storage facilities at the Indian Hills Curatorial Center the past seven budget cycles. This is the second request proposing a state and federal partnership to produce plans necessary to seek funds from state, federal, and private sources. The museum and BLM have a long and successful track record of working together. The Indian Hills property was purchased from BLM in the 1970s. BLM consistently contributed significant funds to the museum over many years for conservation, security, documentation, research, and use of collections. The BLM and museum collaborated on very successful exhibits.
19. Mechanical and/or Electrical Equipment Replacement Projects:
19a. Type of equipment to be replaced:
19b. Year existing equipment was installed:
19c. Manufacturer of existing equipment:
19d. Model of existing equipment:
19e. Are there any known hazardous materials? No
Environmental Considerations
20a. Hazardous Materials (Asbestos, Lead Paint, etc.):
20b. Will the site require any hazardous material abatement? No
21. Ramifications if the Project is not Approved (short essay): If the project is not approved, Northern Nevada museums will not have space to acquire collections significant to the state's heritage. Heritage won't be saved for the benefit of the public, now and in the future. Existing collections in substandard conditions will continue deterioration. Not providing proper environmental, earthquake, and security standards will lead to damage and loss, necessitating expensive replacement and conservation treatment. When the NDOT warehouse is lost, the Nevada State Museum will incur the major cost of moving and leasing replacement space. Three exhibit galleries at the museum are now used to store collections, ending major changing exhibits and deferring natural history exhibits. Collections controlled by federal agencies will likely leave Nevada. Land development projects important to the state's economy could be delayed. The museum will lose important revenue from curatorial service fees and agreements. The museum and possibly the Nevada Historical Society will lose accreditation by the American Alliance of Museums.
Health, Life Safety, and/or Legal Issues
22. Please describe any health, life safety, and/or legal issues that will be resolved by completing this project (Short Essay): State museums are charged with collecting, conserving, and securing objects significant to Nevada’s natural and cultural history, per NRS 381. The project allows museums to fulfill their legal mandate. Museums are legally and ethically required to maintain proper care of collections entrusted to them by citizens and agencies. Artifacts and specimens are valuable and irreplaceable. Some artifacts are more than 10,000 years old.
23. Proposed Project Schedule Impacts/Issues
23a. Will this project require relocating personnel or vacating the building for any period of time? No
23b. Explain:
23c. Has any design work been completed on the proposed project? No
23d. What is the latest date this project could be completed without disrupting your program? 06/30/2018
23e. What is the driving proposed completion date? Museum services are already disrupted. Exhibit galleries at the museum are closed to store collections. Artifacts are damaged at the NDOT facility. Completing the master plan and construction documents by 2017 is necessary to pursue funds from multiple sources. Plans call for securing funds in time to request construction during the 2019 CIP cycle.
III. Preliminary Construction Cost Estimate and Funding Sources Section 
Preliminary Construction Cost Estimate and Funding Sources (The SPWD will prepare all final cost estimates. This schedule is for preliminary purposes only.)
24. Land (if land must be purchased):
25. Offsite construction:
26. On-site Development:
27. Utility connection fees:
28. Water rights deeded:
29. Furniture, Fixtures and Equipment:
30. Specialty equipment:
31. Data and network equipment:
32. Telephone equipment costs:
33. Moving:
34. Renovation of vacated space:
35a. Correction of known deficiencies:
35b. (describe deficiencies)
36a. Any known commitments:
36b. (describe commitments)
37a. Known hazardous material abatement:
37b. (describe hazardous materials)
38. Total project costs:
NOTE: COSTS FOR EXTENDED LEASE AGREEMENTS MUST BE INCLUDED IN YOUR OPERATING BUDGET
39. Proposed funding of total project cost:
39a. Agency:
39b. Federal 86,949
39c. State 86,950
39d. Other/Donor
39e. (describe source of 'Other/ Donor' funding):
39f. Total: 173,899
40. Agency point of contact for outisde funding if 39a, 39b, or 39c funding sources are providing funds.
40a. Name Jim Barmore
40b. Phone Number 775-687-4810 ext. 226
40c. Email Address jbarmore@nevadaculture.org
IV. Site Analysis Section 
Site Analysis (New construction only)
41. Estimated land area to be acquired (acres)
42. Will this project require new parking spaces? Yes
43. Are utilities available to site? Yes
44. Will project require relocation of existing utilities? Unknown
45. Are there any required offsite improvements (or right-of-way dedications)? No
46. Is the site in a flood plain? No
47. Is the site in an airport impact zone? No
48. Does the site contain any underground storage tanks? No
49. Does the site contain any adverse soil conditions? No
50. Will the site require an environmental assessment? No
51. Will rezoning or a special use permit be required? No
52. Will any Utility connection fees need to be paid? Yes
53. Will any water rights need to be deeded? No
54. Will construction traffic degrade existing access or facilities? No
55. Will the site require any hazardous material abatement? No
56a. Other site considerations affecting cost? (describe): Unknown
56b. Describe Site Considerations:
V. Programming Section 
Programming (New construction, building remodels, and building additions only)
57. Has any architectural programming occurred?
(Programming is an architectural definition of the needs/problems that must be addressed by the project)
58. Has any advanced planning occurred in previous CIPs? Yes
59. Usable Square footage required (including storage space)
59a. New Construction SF: 15,000
59b. Remodel/Renovation SF:
59c. Addition SF
59d.Total project SF: 15,000
60. Occupancy type (Assembly, business, educational, factory/industrial, high hazard, institutional, mercantile, residential, storage, utility/miscellaneous) : Storage
61. Approximate number of staff to occupy facility: 2
62. Approximate number of visitors per day: 4
63. Will this project require funding for any furnishings, fixtures and equipment? No
64. For existing facilities, are there any known hazardous materials? (e.g., Asbestos, lead paint or underground storage tanks): No
65. How many years of future growth will this project accommodate? 25 years
66. List of required facilites (laboratory space, classroom space, office space, conference rooms, cafeterias, maintenance shops, garages) and any unusual related equipment required for your project:

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NOTE:  AFTER SUBMITTING THE COMPLETED APPLICATION, A PROJECT MANAGER FROM THE PUBLIC WORKS DIVISION WILL CONTACT YOU TO REVIEW THIS APPLICATION.