Submitted Application for a 2017 CIP Project

AppID7298
I. Administrative Section 
1. Project Name: WSCC- New Maintenance Shop
2. Project Description (One Sentence): New Maintenance Shop
3a. Project Location: County: Carson City
3b. Project Location: City: Carson City
4. Department (department requesting project): Corrections
5. Division (division requesting project): Warm Springs Correctional Center
6. Agency (agency requesting project):
7. Agency contact person:
8. Contact phone:
9. Contact email:
The Department ranking of this project:
10. The Department will rank their projects 1 through the lowest ranked project (e.g., If 5 projects were submitted by the Department a ranking of 1 would be assigned to the most important or most needed project and a ranking of 5 would be the least needed project). 101
11. Has this project been previously requested in a prior CIP? Yes
12. SPWD 4 digit Building No. (for existing buildings)
13. Facility Condition Analysis Project No. (if recommended)
14. Is the property State Owned? Yes
15. If the facility is existing, is it State owned? Yes
II. Narrative Section 
16. Project Description: "At present, the WSCC Maintenance Department does not have an adequate building or shop area. The Maintenance staff is now operating out of and old cell block that has been converted to makeshift offices and storage rooms. Storage of materials is very limited. Blue prints, pipe, tools, lubricants, cleaning compounds, refrigerants and other items used in the support and repair of WSCC is divided up between the abandoned cells and the old cottage outside the institution. Without adequate shop space, some equipment, because of its size, has to be stored outside until it can be installed. This has the potential of causing damage to the equipment due to harsh and extreme weather conditions. A new structure of an appropriate size would not only keep equipment out of the weather but also serve as a pre-installation/preparation area. The existing maintenance area walls are common with Administration. During the use of any power tools or metal work when hammering or pounding is required, the noise transmits into the Administration area. This is very disruptive to the Wardens, ASO and administration staff. Due to the lack of a maintenance shop, staff is very limited on the types of repairs and fabrication projects that can be accomplished. The majority of tasked projects have to be completed outside due to the lack of usable interior space. Weather has a big affect on project completion time. With a shop area adequate in size, projects could be completed in a timely manner, increasing the productivity level of the maintenance crew. Welding is completed outside off the maintenance wing. This is a potentially hazardous area for this type of work. There is limited space due to the institutional fence line and it is adjacent to the facility parking lot. During a project of this nature, a passerby could receive an eye injury due to the bright light of a welding arc. Additionally, unhealthy fumes and smoke have a tendency to migrate their way back into the wing and into other parts of the building. This creates an unhealthy work environment for both staff and inmates. With the addition a maintenance shop, there would be available space for a dedicated welding area with proper ventilation and flash shields for eye protection from the welding process. When refrigeration equipment is repaired in the existing maintenance area, a torch is often used to repair system leaks. During this process fumes are given off from heated oil and refrigerant. As with the welding process mentioned in the above paragraph the fumes are created and have the same effect. These fumes are pulled into the duct system and spread throughout the unit. The existing maintenance work area consists of 10 prison cells that have been converted to an office area for each of our 4 maintenance staff members and 1 yard labor office; one cell is used as a tool room and the balance of the cells are used for storage of repair parts and equipment. The existing shop/work area equates to a narrow cellblock hallway, which has a small wall hung pipe rack and is used for storage overflow. A 30 ft. by 80 ft. maintenance building with a break room that can double as a conference/meeting room, shop area for each of the three employed maintenance staff, an area for a future HVAC technician and an office for the Facility supervisor is needed. There is an additional need for an open bay with a roll up door providing for an area for large fabrication projects and vehicle maintenance. "
17. Project Justification:
18. Project Background Information:
19. Mechanical and/or Electrical Equipment Replacement Projects:
19a. Type of equipment to be replaced:
19b. Year existing equipment was installed:
19c. Manufacturer of existing equipment:
19d. Model of existing equipment:
19e. Are there any known hazardous materials?
Environmental Considerations
20a. Hazardous Materials (Asbestos, Lead Paint, etc.):
20b. Will the site require any hazardous material abatement?
21. Ramifications if the Project is not Approved (short essay):
Health, Life Safety, and/or Legal Issues
22. Please describe any health, life safety, and/or legal issues that will be resolved by completing this project (Short Essay):
23. Proposed Project Schedule Impacts/Issues
23a. Will this project require relocating personnel or vacating the building for any period of time?
23b. Explain:
23c. Has any design work been completed on the proposed project?
23d. What is the latest date this project could be completed without disrupting your program?
23e. What is the driving proposed completion date?
III. Preliminary Construction Cost Estimate and Funding Sources Section 
Preliminary Construction Cost Estimate and Funding Sources (The SPWD will prepare all final cost estimates. This schedule is for preliminary purposes only.)
24. Land (if land must be purchased):
25. Offsite construction:
26. On-site Development:
27. Utility connection fees:
28. Water rights deeded:
29. Furniture, Fixtures and Equipment:
30. Specialty equipment:
31. Data and network equipment:
32. Telephone equipment costs:
33. Moving:
34. Renovation of vacated space:
35a. Correction of known deficiencies:
35b. (describe deficiencies)
36a. Any known commitments:
36b. (describe commitments)
37a. Known hazardous material abatement:
37b. (describe hazardous materials)
38. Total project costs: 425,000
NOTE: COSTS FOR EXTENDED LEASE AGREEMENTS MUST BE INCLUDED IN YOUR OPERATING BUDGET
39. Proposed funding of total project cost:
39a. Agency:
39b. Federal
39c. State
39d. Other/Donor
39e. (describe source of 'Other/ Donor' funding):
39f. Total:
40. Agency point of contact for outisde funding if 39a, 39b, or 39c funding sources are providing funds.
40a. Name
40b. Phone Number
40c. Email Address
IV. Site Analysis Section 
Site Analysis (New construction only)
41. Estimated land area to be acquired (acres)
42. Will this project require new parking spaces?
43. Are utilities available to site?
44. Will project require relocation of existing utilities?
45. Are there any required offsite improvements (or right-of-way dedications)?
46. Is the site in a flood plain?
47. Is the site in an airport impact zone?
48. Does the site contain any underground storage tanks?
49. Does the site contain any adverse soil conditions?
50. Will the site require an environmental assessment?
51. Will rezoning or a special use permit be required?
52. Will any Utility connection fees need to be paid?
53. Will any water rights need to be deeded?
54. Will construction traffic degrade existing access or facilities?
55. Will the site require any hazardous material abatement?
56a. Other site considerations affecting cost? (describe):
56b. Describe Site Considerations:
V. Programming Section 
Programming (New construction, building remodels, and building additions only)
57. Has any architectural programming occurred?
(Programming is an architectural definition of the needs/problems that must be addressed by the project)
58. Has any advanced planning occurred in previous CIPs?
59. Usable Square footage required (including storage space)
59a. New Construction SF:
59b. Remodel/Renovation SF:
59c. Addition SF
59d.Total project SF:
60. Occupancy type (Assembly, business, educational, factory/industrial, high hazard, institutional, mercantile, residential, storage, utility/miscellaneous) :
61. Approximate number of staff to occupy facility:
62. Approximate number of visitors per day:
63. Will this project require funding for any furnishings, fixtures and equipment?
64. For existing facilities, are there any known hazardous materials? (e.g., Asbestos, lead paint or underground storage tanks):
65. How many years of future growth will this project accommodate? 30
66. List of required facilites (laboratory space, classroom space, office space, conference rooms, cafeterias, maintenance shops, garages) and any unusual related equipment required for your project:

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NOTE:  AFTER SUBMITTING THE COMPLETED APPLICATION, A PROJECT MANAGER FROM THE PUBLIC WORKS DIVISION WILL CONTACT YOU TO REVIEW THIS APPLICATION.