Submitted Application for a 2017 CIP Project

AppID7117
I. Administrative Section 
1. Project Name: Children's Mental Health HVAC Replacements
2. Project Description (One Sentence): The purpose of this project is to replace the HVAC units on three residential treatment homes of the Oasis program (Buildings 11, 13, and 14) on the Children's Mental Health West Charleston Campus.
3a. Project Location: County: Clark
3b. Project Location: City: Las Vegas
4. Department (department requesting project): DHHS
5. Division (division requesting project): Child Family Services
6. Agency (agency requesting project): SNCAS
7. Agency contact person: Rick Rassier
8. Contact phone: 702-486-4335
9. Contact email: rrassier@dcfs.nv.gov
The Department ranking of this project:
10. The Department will rank their projects 1 through the lowest ranked project (e.g., If 5 projects were submitted by the Department a ranking of 1 would be assigned to the most important or most needed project and a ranking of 5 would be the least needed project). 36
11. Has this project been previously requested in a prior CIP? No
12. SPWD 4 digit Building No. (for existing buildings) 0357, 1991, 1992
13. Facility Condition Analysis Project No. (if recommended)
14. Is the property State Owned? Yes
15. If the facility is existing, is it State owned? Yes
II. Narrative Section 
16. Project Description: The purpose of this project is to replace the HVAC units on three residential treatment homes of the Oasis program (Buildings 11, 13, and 14) on the Children's Mental Health West Charleston Campus.
17. Project Justification: The HVAC units on these residential treatment homes have reached the end of its useful life. As such, the agency is requesting that they be replaced before there is any major disruption of service to the clients in the Oasis program. As the Oasis program provides residential treatment services to clients with mental health diagnoses, it is critical that the agency provide them with a comfortable living environment.
18. Project Background Information: The Oasis program has five treatment homes, which can have a capacity of 30 residential clients. The three treatment homes that are impacted by this CIP project would serve a maximum of 18 residential clients. All of these clients have a mental health diagnosis.
19. Mechanical and/or Electrical Equipment Replacement Projects:
19a. Type of equipment to be replaced: HVAC units / HVAC ductwork
19b. Year existing equipment was installed:
19c. Manufacturer of existing equipment:
19d. Model of existing equipment:
19e. Are there any known hazardous materials? Unknown
Environmental Considerations
20a. Hazardous Materials (Asbestos, Lead Paint, etc.):
20b. Will the site require any hazardous material abatement? Unknown
21. Ramifications if the Project is not Approved (short essay): If this project is not approved for the Oasis program, then the agency will continue to utilize its contracted HVAC vendor for any unanticipated maintenance repairs. However, it is uncertain how much longer the equipment will be repairable or viable for future use. In the event that the equipment fails and the damage is irreparable, the agency may need to determine if there are other providers that can accept its existing clients. Under emergency repair and replacement conditions, the cost of expediting a fix could prove to be far more expensive than a proactive planned replacement project.
Health, Life Safety, and/or Legal Issues
22. Please describe any health, life safety, and/or legal issues that will be resolved by completing this project (Short Essay): The Oasis program is a licensed 30 bed program that provides mental health rehabilitative treatment to children from throughout the state. Being able to regulate the temperature of the facility is a licensing requirement. The inability to heat or cool the facility would require the agency to transfer their patients to other available facilities. If there are no beds available at other facilities, then a client may have to be transferred to an out of state location.
23. Proposed Project Schedule Impacts/Issues
23a. Will this project require relocating personnel or vacating the building for any period of time? No
23b. Explain: During periods of mild weather, it would be possible for State Public Works to schedule the HVAC replacements without any temperature impact to staff or clients.
23c. Has any design work been completed on the proposed project? No
23d. What is the latest date this project could be completed without disrupting your program? 6/30/2019
23e. What is the driving proposed completion date? It is unknown how much longer the HVAC units will be operable for the Oasis program. In order to prevent any health and life safety issues, it is recommended that the project start as soon as possible.
III. Preliminary Construction Cost Estimate and Funding Sources Section 
Preliminary Construction Cost Estimate and Funding Sources (The SPWD will prepare all final cost estimates. This schedule is for preliminary purposes only.)
24. Land (if land must be purchased): 0
25. Offsite construction: 0
26. On-site Development: 0
27. Utility connection fees: 0
28. Water rights deeded: 0
29. Furniture, Fixtures and Equipment: 0
30. Specialty equipment: 250,000
31. Data and network equipment: 0
32. Telephone equipment costs: 0
33. Moving: 0
34. Renovation of vacated space: 0
35a. Correction of known deficiencies: 0
35b. (describe deficiencies)
36a. Any known commitments: 0
36b. (describe commitments)
37a. Known hazardous material abatement: 0
37b. (describe hazardous materials)
38. Total project costs: 250,000
NOTE: COSTS FOR EXTENDED LEASE AGREEMENTS MUST BE INCLUDED IN YOUR OPERATING BUDGET
39. Proposed funding of total project cost: 0
39a. Agency: 0
39b. Federal 0
39c. State 250,000
39d. Other/Donor 0
39e. (describe source of 'Other/ Donor' funding):
39f. Total: 250,000
40. Agency point of contact for outisde funding if 39a, 39b, or 39c funding sources are providing funds.
40a. Name
40b. Phone Number
40c. Email Address
IV. Site Analysis Section 
Site Analysis (New construction only)
41. Estimated land area to be acquired (acres) 0
42. Will this project require new parking spaces? No
43. Are utilities available to site? Yes
44. Will project require relocation of existing utilities? No
45. Are there any required offsite improvements (or right-of-way dedications)? No
46. Is the site in a flood plain? Unknown
47. Is the site in an airport impact zone? Unknown
48. Does the site contain any underground storage tanks? Unknown
49. Does the site contain any adverse soil conditions? Unknown
50. Will the site require an environmental assessment? Unknown
51. Will rezoning or a special use permit be required? Unknown
52. Will any Utility connection fees need to be paid? Unknown
53. Will any water rights need to be deeded? No
54. Will construction traffic degrade existing access or facilities? No
55. Will the site require any hazardous material abatement? Unknown
56a. Other site considerations affecting cost? (describe): Unknown
56b. Describe Site Considerations: Building 11 is a two story duplex at approximately 9,265 sq feet. Buildings 13 and 14 are approximately 4,610 sq feet.
V. Programming Section 
Programming (New construction, building remodels, and building additions only)
57. Has any architectural programming occurred?
(Programming is an architectural definition of the needs/problems that must be addressed by the project)
58. Has any advanced planning occurred in previous CIPs? No
59. Usable Square footage required (including storage space)
59a. New Construction SF: 0
59b. Remodel/Renovation SF: 0
59c. Addition SF 0
59d.Total project SF: 0
60. Occupancy type (Assembly, business, educational, factory/industrial, high hazard, institutional, mercantile, residential, storage, utility/miscellaneous) : Residential
61. Approximate number of staff to occupy facility: 30
62. Approximate number of visitors per day: 5
63. Will this project require funding for any furnishings, fixtures and equipment? Yes
64. For existing facilities, are there any known hazardous materials? (e.g., Asbestos, lead paint or underground storage tanks): Unknown
65. How many years of future growth will this project accommodate? 15
66. List of required facilites (laboratory space, classroom space, office space, conference rooms, cafeterias, maintenance shops, garages) and any unusual related equipment required for your project: HVAC units

Submit


NOTE:  AFTER SUBMITTING THE COMPLETED APPLICATION, A PROJECT MANAGER FROM THE PUBLIC WORKS DIVISION WILL CONTACT YOU TO REVIEW THIS APPLICATION.