Submitted Application for a 2017 CIP Project

AppID7094
I. Administrative Section 
1. Project Name: Nevada State Museum, Las Vegas: Lighting, Surveillance, and Alarm Systems
2. Project Description (One Sentence): Installation of programmable and interactive Lighting, Security Video Surveillance system, and Intrusion Alarm System.
3a. Project Location: County: Clark
3b. Project Location: City: Las Vegas
4. Department (department requesting project): Cultural Affairs
5. Division (division requesting project): Museums & History
6. Agency (agency requesting project): Nevada State Museum
7. Agency contact person: Paul Curry
8. Contact phone: 702-822-8741
9. Contact email: pcurry@nevadaculture.org
The Department ranking of this project:
10. The Department will rank their projects 1 through the lowest ranked project (e.g., If 5 projects were submitted by the Department a ranking of 1 would be assigned to the most important or most needed project and a ranking of 5 would be the least needed project). 5
11. Has this project been previously requested in a prior CIP? No
12. SPWD 4 digit Building No. (for existing buildings) 2811
13. Facility Condition Analysis Project No. (if recommended)
14. Is the property State Owned? No
15. If the facility is existing, is it State owned? Yes
II. Narrative Section 
16. Project Description: The scope of this project is to replace a failing and non-programmable lighting system, to replace and upgrade a nearly totally failed and non-serviceable Security Video Surveillance system, and to install a building intrusion alarm system, (preferably infrared), as the Las Vegas Museum never has had an intrusion alarm system. It is also our desire that all three systems at the minimum be programmable, and hopefully have the capacity to interface and work together to enhance the effectiveness of each system. e.g. The lights come on when an intrusion is detected, while the video system is recording.
17. Project Justification: The current Lighting system runs on a 3" floppy disc and was already out dated when it was installed. The system fails regularly and it is costly to have serviced. The system has no user program-ability which is the biggest issue, other than complete failure, leaving us with very little lighting control. Similarly, the Security Video Surveillance system was obsolete and non-serviceable ever since we moved into the facility in 2011. The system has deteriorated rapidly and is currently practically useless with no recording capability. It is also in need of 8-10 additional cameras in key locations throughout the facility. Additionally, the facility has no intrusion alarm system. This is a major concern for both staff and public safety, as well as our legal and ethical responsibilities to secure and protect an extensive collection of priceless artifacts. All three systems, or the lack of, are a constantly high safety and maintenance concern for all staff, volunteers, and the public. Additionally the lack of performance from the current systems clearly handicap, if not at times fully prevent most staff from being able to function effectively and safely at their respective jobs .
18. Project Background Information: This CIP was requested before, (in 2015), but in looser and separated proposals. We have now grouped all three, as it is our intentions that the three new systems are interactive with each other and each compliments the operations of the others. The facility was built in 2007-2009, but due to budget cuts, the facility was not staffed until 2011. And all warranties and serviceability were obsolete by the time we began to use the equipment.
19. Mechanical and/or Electrical Equipment Replacement Projects:
19a. Type of equipment to be replaced: Electronics - Lighting, Video, and Intrusion alarm
19b. Year existing equipment was installed: 2008
19c. Manufacturer of existing equipment: Unison, Cisco, no alarm system ever installed
19d. Model of existing equipment: Unison Architectural Lighting Control System
19e. Are there any known hazardous materials? No
Environmental Considerations
20a. Hazardous Materials (Asbestos, Lead Paint, etc.):
20b. Will the site require any hazardous material abatement? No
21. Ramifications if the Project is not Approved (short essay): With a 78,000 Sq. Ft. public facility lighting control is essential. It is not only necessary for general operation, and to save on power, it is also a serious safety concern, as all staff are aware, the lights could go out at any time. Visitors and volunteers could also be left in the dark at anytime, quite possibly causing panic and/or injury. Additionally we have no program ability, and so we continue to waste power where it is not needed and incur excessive cost nursing and servicing a failed system. The Security Video Surveillance system has been deteriorating from the start. We have no recording ability, nor any vendor to provide service since the equipment is obsolete. This reduces the effectiveness of the security staff greatly. They cannot close the building properly and they have no way of finding out what happened previously. e.g. During a visitor accident, or vandalism. There are also key areas which do not have cameras. All of which make the current system pretty much useless and restricts the security staff from performing effectively. Without an intrusion alarm system we continue to fail as an agency to secure and protect the extensive collection of priceless artifacts while voiding the public's trust by not securing and protecting artifacts and donations. The lack of an alarm system also prevents many artifacts, and exhibits from ever coming to our museum, as most insurance policies will not allow artifacts and other objects to be loaned to an institution without an alarm system. With failing lighting, non-effective video surveillance, and the lack of an intrusion alarm system, this facility is simply an accident waiting to happen and quite vulnerable to vandalism. Without replacement all three systems will continue to incur cost, while leaving staff, the public, and priceless artifacts in jeopardy.
Health, Life Safety, and/or Legal Issues
22. Please describe any health, life safety, and/or legal issues that will be resolved by completing this project (Short Essay): Unreliable lighting is a huge safety issue. This facility has minimal exterior windows, as a result during a lighting or power failure many areas of the facility go completely black without notice. The potential for panic and/or injury of the public or staff can not be disregarded, as it is ever present. Legally, as a museum we are bound by state law to preserve and protect countless and priceless artifacts as well as other donations. The video surveillance system, if it was functional, could be an outstanding and very important tool for security staff to increase the level of safety for all and to aid in the effort for effective security. If the three systems; lighting, video surveillance, and alarm system were working properly and could interface with each other the entire facility would immediately become a much safer place for staff and the public. And with the addition of an intrusion alarm system it would greatly improve our credibility as a museum to a proper level and open up many opportunities for other artifacts and exhibits to be stored, displayed, and shared with the public at this facility.
23. Proposed Project Schedule Impacts/Issues
23a. Will this project require relocating personnel or vacating the building for any period of time? No
23b. Explain:
23c. Has any design work been completed on the proposed project? No
23d. What is the latest date this project could be completed without disrupting your program? 6/30/2018
23e. What is the driving proposed completion date? Risk of total equipment failure in the lighting system would interrupt core public services and place life safety at risk. Lack of viable surveillance system places state assets at risk.
III. Preliminary Construction Cost Estimate and Funding Sources Section 
Preliminary Construction Cost Estimate and Funding Sources (The SPWD will prepare all final cost estimates. This schedule is for preliminary purposes only.)
24. Land (if land must be purchased):
25. Offsite construction:
26. On-site Development:
27. Utility connection fees:
28. Water rights deeded:
29. Furniture, Fixtures and Equipment: 300,000
30. Specialty equipment:
31. Data and network equipment:
32. Telephone equipment costs:
33. Moving:
34. Renovation of vacated space:
35a. Correction of known deficiencies:
35b. (describe deficiencies) Lighting and Video Surveillance systems are obsolete and deteriorating rapidly. There is no current intrusion alarm system.
36a. Any known commitments:
36b. (describe commitments)
37a. Known hazardous material abatement:
37b. (describe hazardous materials)
38. Total project costs: 300,000
NOTE: COSTS FOR EXTENDED LEASE AGREEMENTS MUST BE INCLUDED IN YOUR OPERATING BUDGET
39. Proposed funding of total project cost:
39a. Agency:
39b. Federal
39c. State
39d. Other/Donor
39e. (describe source of 'Other/ Donor' funding):
39f. Total: 300,000
40. Agency point of contact for outisde funding if 39a, 39b, or 39c funding sources are providing funds.
40a. Name
40b. Phone Number
40c. Email Address
IV. Site Analysis Section 
Site Analysis (New construction only)
41. Estimated land area to be acquired (acres)
42. Will this project require new parking spaces? No
43. Are utilities available to site? Yes
44. Will project require relocation of existing utilities? No
45. Are there any required offsite improvements (or right-of-way dedications)? No
46. Is the site in a flood plain? No
47. Is the site in an airport impact zone? No
48. Does the site contain any underground storage tanks? Yes
49. Does the site contain any adverse soil conditions? Yes
50. Will the site require an environmental assessment? No
51. Will rezoning or a special use permit be required? No
52. Will any Utility connection fees need to be paid? No
53. Will any water rights need to be deeded? No
54. Will construction traffic degrade existing access or facilities? No
55. Will the site require any hazardous material abatement? No
56a. Other site considerations affecting cost? (describe): Unknown
56b. Describe Site Considerations: Collectively all three systems would be installed to the interior of the building, with the exception of two additional cameras on the roof to monitor equipment. No other exterior work would be required.
V. Programming Section 
Programming (New construction, building remodels, and building additions only)
57. Has any architectural programming occurred?
(Programming is an architectural definition of the needs/problems that must be addressed by the project)
58. Has any advanced planning occurred in previous CIPs? Yes
59. Usable Square footage required (including storage space)
59a. New Construction SF:
59b. Remodel/Renovation SF:
59c. Addition SF
59d.Total project SF:
60. Occupancy type (Assembly, business, educational, factory/industrial, high hazard, institutional, mercantile, residential, storage, utility/miscellaneous) : Assembly
61. Approximate number of staff to occupy facility: 25
62. Approximate number of visitors per day: 300
63. Will this project require funding for any furnishings, fixtures and equipment? No
64. For existing facilities, are there any known hazardous materials? (e.g., Asbestos, lead paint or underground storage tanks): No
65. How many years of future growth will this project accommodate?
66. List of required facilites (laboratory space, classroom space, office space, conference rooms, cafeterias, maintenance shops, garages) and any unusual related equipment required for your project:

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NOTE:  AFTER SUBMITTING THE COMPLETED APPLICATION, A PROJECT MANAGER FROM THE PUBLIC WORKS DIVISION WILL CONTACT YOU TO REVIEW THIS APPLICATION.