View Application for a 2015 CIP Project

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AppID5397
I. Administrative Section 
1. Project Name: Security and Life Saving Improvements for the Nevada Historical Society
2. Project Description (One Sentence): Security and Life Saving Improvements for the Nevada Historical Society.
3a. Project Location: County: Washoe
3b. Project Location: City: Reno
4. Department (department requesting project): Cultural Affairs
5. Division (division requesting project): Museums & History
6. Agency (agency requesting project): Historical Society
7. Agency contact person: Sheryln L. Hayes-Zorn
8. Contact phone: 775-688-1190 ext. 222
9. Contact email: shayeszorn@nevadaculture.org
The Department ranking of this project:
10. The Department will rank their projects 1 through the lowest ranked project (i.e., If 5 projects were submitted by the Department a ranking of 1 would be assigned to the most important or most needed project and a ranking of 5 would be the least needed project). 13
11. Has this project been previously requested in a prior CIP? No
12. SPWD 4 digit Building No. (for existing buildings) 0401
13. Facility Condition Analysis Project No. (if recommended) 0401ADA2, 0401SFT4, 0401SFT5, 0401SFT2, 0401EXT4
14. Is the property State Owned? No
15. If the facility is existing, is it State owned? Yes
II. Narrative Section 
1. Project Description: Security and Life Safety Improvements for the Nevada Historical Society. This project includes - Door Awning Installation, Stair Landing Installation, Exit Sign Replacement, Roof Hatch Replacement, Exterior Door Replacement and Night-time Motion Sensor Lighting on West side of the building.
2. Project Justification: 1 - The exterior door on the east elevation is the main entrance for staff and volunteers. They must use this entrance to open the building and disable the alarm. During inclement weather, snow and ice builds up on and around the door and impedes its function. This makes it difficult and dangerous to get in and out of the building. It is recommended to retrofit the door with a metal awning to protect this entrance from the elements. The awning should span the full width of the concrete landing and include a gutter that ties into the adjacent downspout. This project also includes relocating the exterior light from its current location to a position below the awning. 2 - There are a total of five exterior stairways coming out of the building, not including the one at the south side main entrance. Four of these stairways do not have a bottom landing. This does not comply with 2006 IBC Section 1009.4 which describes the requirements for landings at stairways including that the width and length of the landing shall not be less than the width of the stairway. The fifth stairway has a bottom landing that slopes towards the stairway and the building. This landing is on the east entrance and creates a situation where water pools up and freezes creating a slipping hazard. This project addresses installing four new landings designed to current code and removing and replacing the landing at the east entrance. 3 - The roof hatch is original to the building (1981) and has reached the end of its useful life. The compression spring operators do not function properly, the latches and handles are worn and the seals and flashing have deteriorated. A faulty roof hatch is a safety hazard to anyone accessing the roof. This project would provide for removal and disposal of the existing roof hatch and purchase and installation of a new roof hatch and repairs to the roofing. This is the only access to the roof and HVAC system. 4 - 'The exterior metal door assembly on the south side public entrance is damaged from age and general wear and tear and has reached the end of its expected life. This project would provide for the replacement of the south double door entry assembly with new metal doors, frames and hardware. Removal and disposal of the existing doors is included in this estimate. The exterior metal door assembly on the south side public entrance is damaged from age and general wear and tear and has reached the end of its expected life. This project would provide for the replacement of the south double door entry assembly with new metal doors, frames and hardware. Removal and disposal of the existing doors is included in this estimate.The earthquakes of 2008 damaged the doors and hinges. The hinges were replaced but the door continues to have alignment issues when locking up at night. 5 - The west side of the Historical Society beginning with the niched area for the 3rd exit and along the side and back of the storage building. These areas are hidden from view due to the construction design as well as the secluded landscape and incline of North Virginia Street. The Society often has homeless and travelers sleep along our building during the summer, being discovered by the UNR Buildings groundkeepers. We get the occasional alarm calls detecting movement at this exit door, apparently people trying the door in an attempt to gain access during the night. Also, our building has been tagged on this West side. It is an ideal location for unsavory nighttime activities. The past two winters, the copper piping for the sprinkler system has been cut and removed. The safety of our building and collections would benefit from having an outdoor roof-mounted motion light system installed on the West side and back side of our collections storage building. It is essential that we be proactive to prevent potential damage and theft.
3. Project Background Information: These requested projects have never been requested before but are essential in providing safety for staff and volunteers while providing security for the building and the irreplaceable collections housed within the building.
4. Mechanical and/or Electrical Equipment Replacement Projects:
a. Type of equipment to be replaced: concrete sidewalk
b. Year existing equipment was installed: n/a
c. Manufacturer of existing equipment:
d. Model of existing equipment:
e. Are there any known hazardous material abatement? Unknown
5. Ramifications if the Project is not Approved (short essay): The roof hatch is original to the construction of the building (1981) and is the only access point to the roof and HVAC system. The hatch has become difficult to close, soon it could become impossible to close or unable to use the only access point to the roof. Problems will continue to occur if not fixed when opening the side door during inclement weather and tripping and slipping hazards at the bottom of the stairs landing due to pooled up water and/or ice. Without the lighting on the West side of our building, secluded space due to the hill of N. Virginia Street, landscaping that creates a space for unsavory activities including graffiti, copper sprinkler pipes being cut twice during the last two winters and travelers and homeless finding refuge in the trees and along the back of the building during the warmer months. The exterior doors will continue to get worse if not replaced causing a security issue for the building. Exit sign replacement is an essential fire code replacement issue.
Health, Life Safety, and/or Legal Issues
6. Please describe any health, life safety, and/or legal issues that will be resolved by completing this project (Short Essay): Safety and Legal issues can be addressed with the hatch being difficult to close. Staff and contract workers have to use brute force to slam it shut. The spring hinge system no longer works, causing the door to drop down on the person’s head as they attempt to close the door. The seal has become ineffective over time and certain rainstorms with wind, cause rain to drip into the room below (server and electrical room). The exterior door on the east elevation is the main entrance for staff and volunteers. They must use this entrance to open the building and disable the alarm. During inclement weather, snow and ice builds up on and around the door and impedes its function. This makes it difficult and dangerous to get in and out of the building.The fifth stairway has a bottom landing that slopes towards the stairway and the building. This landing is on the east entrance and creates a situation where water pools up and freezes creating a slipping hazard.
7. Proposed Project Schedule Impacts/Issues
a. Will this project require relocating personnel or vacating the building for any period of time? No
Explain:
b. Has any design work been completed on the proposed project? No
c. What is the latest date this project could be completed without disrupting your program?
d. What is the driving proposed completion date?
III. Preliminary Construction and Funding Sources Section 
Preliminary Construction Cost Estimate and Funding Sources (The SPWD will prepare all final cost estimates. This schedule is for preliminary purposes only.)
1. Land (if land must be purchased):
2. Off-site construction:
3. On-site Development:
4. Utility connection fees:
5. Water rights deeded:
6. Furniture, Fixture and Equipment:
7. Specialty equipment:
8. Data and network equipment:
9. Telephone equipment costs:
10. Moving:
11. Renovation of vacated space:
12. Correction of known deficiencies: 31,500
(describe deficiencies)
13. Any known commitments:
(describe commitments)
14. Known hazardous material abatement:
(describe hazardous materials)
15. Total project costs:
NOTE: COSTS FOR EXTENDED LEASE AGREEMENTS MUST BE INCLUDED IN YOUR OPERATING BUDGET
16. Proposed funding of total project cost:
a. Agency:
b. Federal
c. Other/Donor
d. State 31500
(describe source of 'Other/ Donor' funding):
Total: 31500
17. Agency point of contact for outisde funding if 16a, 16b, or 16c funding sources are providing funds.
a. Name
b. Phone Number
c. Email Address
IV. Site Analysis Section 
Site Analysis (New construction only)
1. Estimated land area to be acquired (acres)
2. Will this project require new parking spaces?
3. Are utilities available to site?
4. Will project require relocation of existing utilities?
5. Are there any required off-site improvements (or right-of-way dedications)?
6. Is the site in a flood plain?
7. Is the site in an airport impact zone?
8. Does the site contain any underground storage tanks?
9. Does the site contain any adverse soil conditions?
10. Will the site require an environmental assessment?
11. Will rezoning or a special use permit be required?
12. Will any Utility connection fees need to be paid?
13. Will any water rights need to be deeded?
14. Will construction traffic degrade existing access or facilities?
15. Will the site require any hazardous material abatement?
16. Other site considerations affecting cost? (describe):
Describe Site Considerations:
V. Programming Section 
Programming (New construction, building remodels, and building additions only)
1. Has any architectural programming occurred?
(Programming is an architectural definition of the needs/problems that must be addressed by the project)
2. Has any advanced planning occurred in previous CIPs?
3. Usable Square footage required (including storage space)
a. New Construction SF:
b. Remodel/Renovation SF:
c. Addition SF
d.Total project SF:
4. Occupancy type (Assembly, business, educational, factory/industrial, high hazard, institutional, mercantile, residential, storage, utility/miscellaneous) :
5. Approximate number of staff to occupy facility:
6. Approximate number of visitors per day:
7. Will this project require funding for any furnishings, fixtures and equipment?
8. For existing facilities, are there any known hazardous materials? (i.e., Asbestos, lead paint or underground storage tanks):
9. How many years of future growth will this project accommodate?
10. List of required facilites (laboratory space, classroom space, office space, conference rooms, cafeterias, maintenance shops, garages) and any unusual related equipment required for your project:

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