View Application for a 2015 CIP Project

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AppID5302
I. Administrative Section 
1. Project Name: Window & Door Hardware Replacement with New Site Bollards
2. Project Description (One Sentence): Replace damaged windows and door hardware in the cemetery chapel and install new site bollards to the exterior of the building protecting drain spouts and pillars from vehicles.
3a. Project Location: County: Clark
3b. Project Location: City: Boulder City
4. Department (department requesting project): Veterans Services
5. Division (division requesting project): Veterans Cemetery
6. Agency (agency requesting project): N/A
7. Agency contact person: Chris Naylor
8. Contact phone: 702-486-5920 x221
9. Contact email: naylorc@veterans.nv.gov
The Department ranking of this project:
10. The Department will rank their projects 1 through the lowest ranked project (i.e., If 5 projects were submitted by the Department a ranking of 1 would be assigned to the most important or most needed project and a ranking of 5 would be the least needed project). 2
11. Has this project been previously requested in a prior CIP? No
12. SPWD 4 digit Building No. (for existing buildings) 2105
13. Facility Condition Analysis Project No. (if recommended) 2105EXT4 & 2105EXT5 & 2105SIT1
14. Is the property State Owned? Yes
15. If the facility is existing, is it State owned? Yes
II. Narrative Section 
1. Project Description: Replace damaged windows and door hardware in the cemetery chapel and install new site bollards to the exterior of the building protecting drain spouts and pillars from vehicles.
2. Project Justification: The State Public Works Division Facility Condition Analysis (FCA) report identified that the blocked/stacked windows in the chapel on the west side of the buidling must be replaced. The windows are original to when the building was constructed in 2002 (13yrs old). They are dual pane construction in metal frames. These older windows are drafty and not energy efficient. Several panes have detached from the aluminum frames and are sliding down causing air and rain to enter the building. The rain causes damage to the walls and carpet inside the chapel. (Note: New carept installed in 2014.) This project requires replacing the windows with dual pane, higher efficiency units. The FCA report also identified that the hardware on the sliding glass doors on the south side of the building are damaged from age and general wear and require new hardware be installed. The doors are used frequently by the staff and the public and are currently very difficult to operate. There are two standard doors within the chapel that continuously lock on their own as the hardware is so worn the locking mechanisms do not function properly. It has become a challenge to secure the building at the close of business as it takes several attempts to lock the standard doors each day. The sliding glass and standard door hardware including the handles, rollers, strikes and bumpers must be replaced in order for the doors to function properly. The FCA report also identified there are two pillars that have one or two 4" diameter roof drain downspouts protruding beyond the edge of the curb which have been damaged by public and mortuary vehicle getting to close to the building in the loading/unloading area along the north side of the building. The installation of 4-8" diameter pipe bollards filled with concrete on each side of the pillars is necessary to protect the downspouts from further damage from the public and mortuary vehicles hitting them. If this project is not approved and these items are not corrected further damage will occur and may make the building unusable. This building is used for funeral services for America's Veterans and their dependents. It is very important that this building be kept in good condition and it currently does not meet this requirement.
3. Project Background Information: A portion of this project was previously recommended in the FCA report dated 06/09/2005. Unfortunately no action was taken to correct the issues at that time. It has been amended accordingly to reflect conditions observed during the most recent survey date of 04/12/2012.
4. Mechanical and/or Electrical Equipment Replacement Projects:
a. Type of equipment to be replaced: Windows and Door Hardware
b. Year existing equipment was installed: 2002
c. Manufacturer of existing equipment:
d. Model of existing equipment:
e. Are there any known hazardous material abatement? No
5. Ramifications if the Project is not Approved (short essay): Windows and door hardware will continue to deteriorate and create a safety hazard for employees and cemetery visitor as the doors become more and more difficult to open and operate. The damage to the walls, paint and carpet will continue from water entering the building each time it rains. Some of the standard doors continuously lock on their own making it difficult for people to enter the building. The site bollards are needed to protect the building from motorists hitting the building with their cars.
Health, Life Safety, and/or Legal Issues
6. Please describe any health, life safety, and/or legal issues that will be resolved by completing this project (Short Essay): Doors will operate as they should allowing people to open, close and secure them without difficulty.
7. Proposed Project Schedule Impacts/Issues
a. Will this project require relocating personnel or vacating the building for any period of time? No
Explain: Cemetery staff will be able to adjust the scheduling of the memorial services held in the chapel around the work schedule of the contracts and the work that needs to be performed on the windows and doors. The installation of the site bollards should not cause any disruption to scheduled services.
b. Has any design work been completed on the proposed project? No
c. What is the latest date this project could be completed without disrupting your program?
d. What is the driving proposed completion date?
III. Preliminary Construction and Funding Sources Section 
Preliminary Construction Cost Estimate and Funding Sources (The SPWD will prepare all final cost estimates. This schedule is for preliminary purposes only.)
1. Land (if land must be purchased):
2. Off-site construction:
3. On-site Development:
4. Utility connection fees:
5. Water rights deeded:
6. Furniture, Fixture and Equipment:
7. Specialty equipment:
8. Data and network equipment:
9. Telephone equipment costs:
10. Moving:
11. Renovation of vacated space:
12. Correction of known deficiencies: 74500
(describe deficiencies) Shifted window panes are allowing outside air and rain to enter the climate controlled building causing damage to the wall, paint and carpet. Door hardware has become damaged due to normal wear and doors no longer function as they are expected to.
13. Any known commitments:
(describe commitments)
14. Known hazardous material abatement:
(describe hazardous materials)
15. Total project costs:
NOTE: COSTS FOR EXTENDED LEASE AGREEMENTS MUST BE INCLUDED IN YOUR OPERATING BUDGET
16. Proposed funding of total project cost:
a. Agency:
b. Federal
c. Other/Donor
d. State 74500
(describe source of 'Other/ Donor' funding):
Total: 74500
17. Agency point of contact for outisde funding if 16a, 16b, or 16c funding sources are providing funds.
a. Name
b. Phone Number
c. Email Address
IV. Site Analysis Section 
Site Analysis (New construction only)
1. Estimated land area to be acquired (acres)
2. Will this project require new parking spaces? No
3. Are utilities available to site? Yes
4. Will project require relocation of existing utilities? No
5. Are there any required off-site improvements (or right-of-way dedications)? No
6. Is the site in a flood plain? No
7. Is the site in an airport impact zone? No
8. Does the site contain any underground storage tanks? No
9. Does the site contain any adverse soil conditions? No
10. Will the site require an environmental assessment? No
11. Will rezoning or a special use permit be required? No
12. Will any Utility connection fees need to be paid? No
13. Will any water rights need to be deeded? No
14. Will construction traffic degrade existing access or facilities? No
15. Will the site require any hazardous material abatement? No
16. Other site considerations affecting cost? (describe): No
Describe Site Considerations:
V. Programming Section 
Programming (New construction, building remodels, and building additions only)
1. Has any architectural programming occurred?
(Programming is an architectural definition of the needs/problems that must be addressed by the project)
2. Has any advanced planning occurred in previous CIPs? No
3. Usable Square footage required (including storage space)
a. New Construction SF:
b. Remodel/Renovation SF:
c. Addition SF
d.Total project SF:
4. Occupancy type (Assembly, business, educational, factory/industrial, high hazard, institutional, mercantile, residential, storage, utility/miscellaneous) :
5. Approximate number of staff to occupy facility:
6. Approximate number of visitors per day:
7. Will this project require funding for any furnishings, fixtures and equipment? No
8. For existing facilities, are there any known hazardous materials? (i.e., Asbestos, lead paint or underground storage tanks): No
9. How many years of future growth will this project accommodate?
10. List of required facilites (laboratory space, classroom space, office space, conference rooms, cafeterias, maintenance shops, garages) and any unusual related equipment required for your project:

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NOTE:  AFTER SUBMITTING THE COMPLETED APPLICATION, A PROJECT MANAGER FROM THE PUBLIC WORKS DIVISION WILL CONTACT YOU TO REVIEW THIS APPLICATION.