View Application for a 2015 CIP Project

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AppID5286
I. Administrative Section 
1. Project Name: Compact Shelving Retrofit
2. Project Description (One Sentence): This project for the Compact Shelving Storage at the Society involves the repair and retrofitting of the electrical paneling, motors, belts and sensors for our Library, Manuscript and Photography Collection compact shelving storage that are 29 years old.
3a. Project Location: County: Washoe
3b. Project Location: City: Reno
4. Department (department requesting project): Cultural Affairs
5. Division (division requesting project): Museums & History
6. Agency (agency requesting project): Historical Society
7. Agency contact person: Sheryln L. Hayes-Zorn
8. Contact phone: 775-688-1190 ext. 222
9. Contact email: shayeszorn@nevadaculture.org
The Department ranking of this project:
10. The Department will rank their projects 1 through the lowest ranked project (i.e., If 5 projects were submitted by the Department a ranking of 1 would be assigned to the most important or most needed project and a ranking of 5 would be the least needed project). 3
11. Has this project been previously requested in a prior CIP? Yes
12. SPWD 4 digit Building No. (for existing buildings) 1652
13. Facility Condition Analysis Project No. (if recommended) 1196
14. Is the property State Owned? No
15. If the facility is existing, is it State owned? Yes
II. Narrative Section 
1. Project Description: This project for the Compact Shelving Storage at the Society involves the repair and retrofitting of the electrical paneling, motors, belts and sensors for our Library, Manuscript and Photography Collection compact shelving storage that are 29 years old.
2. Project Justification: The project justification is that the Society has been collecting, caring for and preserving object materials for the past 110 years. Without this working storage, providing access to these hidden collections becomes impossible. If the system fails, it will affect the Society in fulfilling its mission in seeking future collections for the state at our facility. The existing high density storage system in the archive area is not functioning properly and has become a threat to life-safety hazard. The system would not meet OSHA safety standards due to shelving sensors malfunctioning. By repairing the system, we would avoid the risk of fines.
3. Project Background Information: This is Society's fifth request for funding to retrofit the compact shelving equipment. Funding is essential to ensure that our compact shelving works and once completed, we will have fully warranted system.
4. Mechanical and/or Electrical Equipment Replacement Projects:
a. Type of equipment to be replaced: Motors, Belts, Electrical panels and sensors
b. Year existing equipment was installed: 1985
c. Manufacturer of existing equipment: systems in space
d. Model of existing equipment:
e. Are there any known hazardous material abatement? Unknown
5. Ramifications if the Project is not Approved (short essay): The ramifications are ongoing with this infrastructural shelving system that needs to be retrofitted. Systems in Space phasing out replacement parts at the end of 2014 and will no longer be a vending source. The electrical and mechanical elements of the system are aged, compromising the safety of the staff and volunteers. The estimate includes removal and disposal of existing electrical and mechanical parts and purchase and installation of new parts to restore the system to a safe and fully functioning system with a 5 year warranty.
Health, Life Safety, and/or Legal Issues
6. Please describe any health, life safety, and/or legal issues that will be resolved by completing this project (Short Essay): The existing high density storage system in the archive area is not functioning properly and is a threat to life-safety hazard. The system would not meet OSHA safety standards due to shelving sensors malfunctioning. The electrical and mechanical elements of the system are aged, compromising the safety of the staff and volunteers. The system when it works has a safety feature which prevents the shelves from moving when a person is in the aisle. However, the electronics and sensors for this safety feature are failing and pose a very dangerous situation for a person working in the aisles. There are also shelves at the ends of the system that do not open fully. It is recommended to refurbish the entire storage system. The estimate includes removal and disposal of existing electrical and mechanical parts and purchase and installation of new parts to restore the system to a safe and fully functioning system with a five year warranty.
7. Proposed Project Schedule Impacts/Issues
a. Will this project require relocating personnel or vacating the building for any period of time? No
Explain:
b. Has any design work been completed on the proposed project? Yes
c. What is the latest date this project could be completed without disrupting your program? 09/01/2015
d. What is the driving proposed completion date? To ensure that the system doesn't fail and the beginning of the new budget cycle.
III. Preliminary Construction and Funding Sources Section 
Preliminary Construction Cost Estimate and Funding Sources (The SPWD will prepare all final cost estimates. This schedule is for preliminary purposes only.)
1. Land (if land must be purchased):
2. Off-site construction:
3. On-site Development:
4. Utility connection fees:
5. Water rights deeded:
6. Furniture, Fixture and Equipment:
7. Specialty equipment: 120,000
8. Data and network equipment:
9. Telephone equipment costs:
10. Moving:
11. Renovation of vacated space:
12. Correction of known deficiencies:
(describe deficiencies)
13. Any known commitments:
(describe commitments)
14. Known hazardous material abatement:
(describe hazardous materials)
15. Total project costs:
NOTE: COSTS FOR EXTENDED LEASE AGREEMENTS MUST BE INCLUDED IN YOUR OPERATING BUDGET
16. Proposed funding of total project cost:
a. Agency:
b. Federal
c. Other/Donor
d. State
(describe source of 'Other/ Donor' funding):
Total:
17. Agency point of contact for outisde funding if 16a, 16b, or 16c funding sources are providing funds.
a. Name
b. Phone Number
c. Email Address
IV. Site Analysis Section 
Site Analysis (New construction only)
1. Estimated land area to be acquired (acres)
2. Will this project require new parking spaces?
3. Are utilities available to site?
4. Will project require relocation of existing utilities?
5. Are there any required off-site improvements (or right-of-way dedications)?
6. Is the site in a flood plain?
7. Is the site in an airport impact zone?
8. Does the site contain any underground storage tanks?
9. Does the site contain any adverse soil conditions?
10. Will the site require an environmental assessment?
11. Will rezoning or a special use permit be required?
12. Will any Utility connection fees need to be paid?
13. Will any water rights need to be deeded?
14. Will construction traffic degrade existing access or facilities?
15. Will the site require any hazardous material abatement?
16. Other site considerations affecting cost? (describe):
Describe Site Considerations:
V. Programming Section 
Programming (New construction, building remodels, and building additions only)
1. Has any architectural programming occurred?
(Programming is an architectural definition of the needs/problems that must be addressed by the project)
2. Has any advanced planning occurred in previous CIPs?
3. Usable Square footage required (including storage space)
a. New Construction SF:
b. Remodel/Renovation SF:
c. Addition SF
d.Total project SF:
4. Occupancy type (Assembly, business, educational, factory/industrial, high hazard, institutional, mercantile, residential, storage, utility/miscellaneous) :
5. Approximate number of staff to occupy facility:
6. Approximate number of visitors per day:
7. Will this project require funding for any furnishings, fixtures and equipment?
8. For existing facilities, are there any known hazardous materials? (i.e., Asbestos, lead paint or underground storage tanks):
9. How many years of future growth will this project accommodate?
10. List of required facilites (laboratory space, classroom space, office space, conference rooms, cafeterias, maintenance shops, garages) and any unusual related equipment required for your project:

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NOTE:  AFTER SUBMITTING THE COMPLETED APPLICATION, A PROJECT MANAGER FROM THE PUBLIC WORKS DIVISION WILL CONTACT YOU TO REVIEW THIS APPLICATION.