View Application for a 2015 CIP Project

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AppID5283
I. Administrative Section 
1. Project Name: East Ely Railroad Depot energy saving upgrade
2. Project Description (One Sentence): Replace 50 year old failing storm windows and baseboard heaters in the 1907 East Ely Railroad Depot.
3a. Project Location: County: White Pine
3b. Project Location: City: Ely
4. Department (department requesting project): Cultural Affairs
5. Division (division requesting project): Museums & History
6. Agency (agency requesting project): Railroad Museum
7. Agency contact person: Sean Pitts
8. Contact phone: (775) 289-1663
9. Contact email: spitts@nevadaculture.org
The Department ranking of this project:
10. The Department will rank their projects 1 through the lowest ranked project (i.e., If 5 projects were submitted by the Department a ranking of 1 would be assigned to the most important or most needed project and a ranking of 5 would be the least needed project). 7
11. Has this project been previously requested in a prior CIP? Yes
12. SPWD 4 digit Building No. (for existing buildings) 2227
13. Facility Condition Analysis Project No. (if recommended) 2227EXT3, 2227HVA1
14. Is the property State Owned? Yes
15. If the facility is existing, is it State owned? Yes
II. Narrative Section 
1. Project Description: Remove 30 aging and failing storm windows from the East Ely Railroad Depot 2nd story and replace with energy efficient double pane windows. Add 18 similar widows to the first story. Remove and replace 12 baseboard heaters to upgraded energy efficient models.
2. Project Justification: Utility bills in for a century old building are constantly rising. To address this budgetary threat, the Museum proposes a proactive approach to energy savings. The windows and heating units are old and beginning to fail. The storm window frames are lose and pose a potential threat if they fail. Similarly, the baseboard heaters threaten to cause significant damage if not replaced.
3. Project Background Information: Built in 1907, the East Ely Railroad Depot houses one of Nevada's seven State Museums. The projects were identified as important in 1990 but have since moved up in priorities because of potential safety concerns.
4. Mechanical and/or Electrical Equipment Replacement Projects:
a. Type of equipment to be replaced: Storm windows, baseboard heaters
b. Year existing equipment was installed: Storm windows in 1970, baseboard heaters in 1990
c. Manufacturer of existing equipment:
d. Model of existing equipment:
e. Are there any known hazardous material abatement? No
5. Ramifications if the Project is not Approved (short essay): Left in their current condition, the windows and heating units pose a significant threat to staff, visitors, and the 1907 building. Concern over lose window frames falling from the building has led to the project being raised to the agency's highest level. As one heater unit has already failed in a spectacular shower of sparks and smoke. We fear another failure when staff is not present could result in a damaging fire in the historic structure.
Health, Life Safety, and/or Legal Issues
6. Please describe any health, life safety, and/or legal issues that will be resolved by completing this project (Short Essay): Replacement of storm windows will ensure the safety of visitors. In their current state, the window frames are lose and could potentially fail, falling from the 2nd story onto Museum patrons. Replacement of heating units will ensure the safety of visitors, staff, and a historic building by reducing any potential threat of fire in the Depot.
7. Proposed Project Schedule Impacts/Issues
a. Will this project require relocating personnel or vacating the building for any period of time? No
Explain:
b. Has any design work been completed on the proposed project? Unknown
c. What is the latest date this project could be completed without disrupting your program? N/A
d. What is the driving proposed completion date? Work would best be completed in warmer months.
III. Preliminary Construction and Funding Sources Section 
Preliminary Construction Cost Estimate and Funding Sources (The SPWD will prepare all final cost estimates. This schedule is for preliminary purposes only.)
1. Land (if land must be purchased): 0
2. Off-site construction: 0
3. On-site Development: 0
4. Utility connection fees: 0
5. Water rights deeded: 0
6. Furniture, Fixture and Equipment: 0
7. Specialty equipment: 0
8. Data and network equipment: 0
9. Telephone equipment costs: 00
10. Moving: 0
11. Renovation of vacated space: 0
12. Correction of known deficiencies: 238,000
(describe deficiencies) The storm windows are failing and in need of replacement. The baseboard heating units are failing and in need of replacement.
13. Any known commitments: 0
(describe commitments)
14. Known hazardous material abatement: 0
(describe hazardous materials)
15. Total project costs: 0
NOTE: COSTS FOR EXTENDED LEASE AGREEMENTS MUST BE INCLUDED IN YOUR OPERATING BUDGET
16. Proposed funding of total project cost:
a. Agency:
b. Federal
c. Other/Donor
d. State 238,000
(describe source of 'Other/ Donor' funding):
Total: 238,000
17. Agency point of contact for outisde funding if 16a, 16b, or 16c funding sources are providing funds.
a. Name
b. Phone Number
c. Email Address
IV. Site Analysis Section 
Site Analysis (New construction only)
1. Estimated land area to be acquired (acres) 0
2. Will this project require new parking spaces? No
3. Are utilities available to site? Yes
4. Will project require relocation of existing utilities? No
5. Are there any required off-site improvements (or right-of-way dedications)? No
6. Is the site in a flood plain? No
7. Is the site in an airport impact zone? No
8. Does the site contain any underground storage tanks? No
9. Does the site contain any adverse soil conditions? No
10. Will the site require an environmental assessment? No
11. Will rezoning or a special use permit be required? No
12. Will any Utility connection fees need to be paid? No
13. Will any water rights need to be deeded? No
14. Will construction traffic degrade existing access or facilities? No
15. Will the site require any hazardous material abatement? No
16. Other site considerations affecting cost? (describe): No
Describe Site Considerations:
V. Programming Section 
Programming (New construction, building remodels, and building additions only)
1. Has any architectural programming occurred?
(Programming is an architectural definition of the needs/problems that must be addressed by the project)
2. Has any advanced planning occurred in previous CIPs? Unknown
3. Usable Square footage required (including storage space)
a. New Construction SF:
b. Remodel/Renovation SF:
c. Addition SF
d.Total project SF:
4. Occupancy type (Assembly, business, educational, factory/industrial, high hazard, institutional, mercantile, residential, storage, utility/miscellaneous) :
5. Approximate number of staff to occupy facility: 3
6. Approximate number of visitors per day: 25
7. Will this project require funding for any furnishings, fixtures and equipment? No
8. For existing facilities, are there any known hazardous materials? (i.e., Asbestos, lead paint or underground storage tanks): No
9. How many years of future growth will this project accommodate? 50
10. List of required facilites (laboratory space, classroom space, office space, conference rooms, cafeterias, maintenance shops, garages) and any unusual related equipment required for your project:

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NOTE:  AFTER SUBMITTING THE COMPLETED APPLICATION, A PROJECT MANAGER FROM THE PUBLIC WORKS DIVISION WILL CONTACT YOU TO REVIEW THIS APPLICATION.