View Application for a 2015 CIP Project

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AppID5210
I. Administrative Section 
1. Project Name: 4kV Electrical distribution System Replacement, Phase1 (2% Deferred Maintenance Category)
2. Project Description (One Sentence): Replaces and upgrades the existing 4kV electrical systems with 25kV capacity. (Phase 1, which will be funded with $3M in slot tax revenue, will begin in the fall of 2014). Phase 2 will continue connecting existing facilities onto the new line. When completed, the campus will have two separate electrical feeds resulting in increased the capacity, improved reliability and reduced risk of prolonged and expensive power outages.
3a. Project Location: County: Washoe
3b. Project Location: City: Reno
4. Department (department requesting project): NSHE
5. Division (division requesting project): UNR
6. Agency (agency requesting project): N/A
7. Agency contact person: Brad Taylor
8. Contact phone: 775-682-7185
9. Contact email: bradtaylor@unr.edu
The Department ranking of this project:
10. The Department will rank their projects 1 through the lowest ranked project (i.e., If 5 projects were submitted by the Department a ranking of 1 would be assigned to the most important or most needed project and a ranking of 5 would be the least needed project). 5
11. Has this project been previously requested in a prior CIP? Yes
12. SPWD 4 digit Building No. (for existing buildings)
13. Facility Condition Analysis Project No. (if recommended)
14. Is the property State Owned? Yes
15. If the facility is existing, is it State owned? Yes
II. Narrative Section 
1. Project Description: This project is the second phase of replacing the existing antiquated 4kV electrical system. The system is largely located on the south end of campus serving mainly the older facilities. This phase would upgrade the oldest, most unreliable systems on campus. The voltage for the new system would be 25kV, matching the newer systems on campus. All system components would be dead front, providing protection for maintenance personnel from high voltages. There is a 4kV distribution system on the North end of campus, but it was constructed much later and is not a part of this project and would be addressed in phase III.
2. Project Justification: This electrical distribution system is supplied by the NV Energy Evans Street Substation, which is one of the oldest and last 4kV substations in the Reno area. Most have been replaced by 25kV substations that utilize newer, safer, and more reliable equipment designs. The campus distribution system is approximately 65 years old and utilizes both obsolete oil switches and open connection transformers. Parts for these major electrical distribution components are increasing difficult to procure. If a major failure occurred (multiple failures at once) campus buildings could be without power for a significant amount of time. Safety of maintenance personnel is also an important factor as much of this system uses live front components with exposed high voltages.
3. Project Background Information: The 4kV campus electrical distribution system was last upgraded in the 1960s. Since the 1990's as new buildings were constructed or older structures added or replaced, they have been connected to the 25kV system where available. The majority of the South campus buildings remain on the antiquated 4kV system.
4. Mechanical and/or Electrical Equipment Replacement Projects:
a. Type of equipment to be replaced: High voltage cable, conduit,switches, transformers
b. Year existing equipment was installed: 1950s
c. Manufacturer of existing equipment: various
d. Model of existing equipment: Various
e. Are there any known hazardous material abatement? No
5. Ramifications if the Project is not Approved (short essay): As parts for these major electrical distribution components are increasingly difficult to procure, a major system failure (multiple failures at once due to electrical stress) may leave campus buildings without power for a significant amount of time.
Health, Life Safety, and/or Legal Issues
6. Please describe any health, life safety, and/or legal issues that will be resolved by completing this project (Short Essay): Maintenace personnel are exposed to open front high voltage terminations presenting the danger of potential contact with high voltage or arc flash events.
7. Proposed Project Schedule Impacts/Issues
a. Will this project require relocating personnel or vacating the building for any period of time? No
Explain: Final connections would be completed on weekends causing minimal interruption to service.
b. Has any design work been completed on the proposed project? No
c. What is the latest date this project could be completed without disrupting your program? 2016-09-01
d. What is the driving proposed completion date? Campus facilties served by the aging 4kV system are becoming impacted by limited service capacity and service reliability of this existing system and is resulting in increased power outages and system equipment failures.
III. Preliminary Construction and Funding Sources Section 
Preliminary Construction Cost Estimate and Funding Sources (The SPWD will prepare all final cost estimates. This schedule is for preliminary purposes only.)
1. Land (if land must be purchased):
2. Off-site construction:
3. On-site Development:
4. Utility connection fees:
5. Water rights deeded:
6. Furniture, Fixture and Equipment:
7. Specialty equipment:
8. Data and network equipment:
9. Telephone equipment costs:
10. Moving:
11. Renovation of vacated space:
12. Correction of known deficiencies: 565100
(describe deficiencies) Replace aging cable, conduit, switches, and transformers.
13. Any known commitments: 1333873
(describe commitments) Contingency - $565,100 Design Fees - $480,335 SPWD Management - $220,389 Testing - $54,138 Inspection/Permit - $6,553 Misc. - $7,358
14. Known hazardous material abatement:
(describe hazardous materials)
15. Total project costs:
NOTE: COSTS FOR EXTENDED LEASE AGREEMENTS MUST BE INCLUDED IN YOUR OPERATING BUDGET
16. Proposed funding of total project cost:
a. Agency:
b. Federal
c. Other/Donor
d. State 6984873
(describe source of 'Other/ Donor' funding):
Total: 6984873
17. Agency point of contact for outisde funding if 16a, 16b, or 16c funding sources are providing funds.
a. Name
b. Phone Number
c. Email Address
IV. Site Analysis Section 
Site Analysis (New construction only)
1. Estimated land area to be acquired (acres)
2. Will this project require new parking spaces? No
3. Are utilities available to site? Yes
4. Will project require relocation of existing utilities? Yes
5. Are there any required off-site improvements (or right-of-way dedications)? No
6. Is the site in a flood plain? No
7. Is the site in an airport impact zone? No
8. Does the site contain any underground storage tanks? No
9. Does the site contain any adverse soil conditions? No
10. Will the site require an environmental assessment? No
11. Will rezoning or a special use permit be required? No
12. Will any Utility connection fees need to be paid? Yes
13. Will any water rights need to be deeded? No
14. Will construction traffic degrade existing access or facilities? Yes
15. Will the site require any hazardous material abatement? No
16. Other site considerations affecting cost? (describe): No
Describe Site Considerations: New ductbank and distribution switching will be required through developed roadways, landscaping and other site improvements.
V. Programming Section 
Programming (New construction, building remodels, and building additions only)
1. Has any architectural programming occurred? No
(Programming is an architectural definition of the needs/problems that must be addressed by the project) No
2. Has any advanced planning occurred in previous CIPs? No
3. Usable Square footage required (including storage space)
a. New Construction SF:
b. Remodel/Renovation SF:
c. Addition SF
d.Total project SF:
4. Occupancy type (Assembly, business, educational, factory/industrial, high hazard, institutional, mercantile, residential, storage, utility/miscellaneous) :
5. Approximate number of staff to occupy facility:
6. Approximate number of visitors per day:
7. Will this project require funding for any furnishings, fixtures and equipment? No
8. For existing facilities, are there any known hazardous materials? (i.e., Asbestos, lead paint or underground storage tanks): Unknown
9. How many years of future growth will this project accommodate? 40
10. List of required facilites (laboratory space, classroom space, office space, conference rooms, cafeterias, maintenance shops, garages) and any unusual related equipment required for your project:

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NOTE:  AFTER SUBMITTING THE COMPLETED APPLICATION, A PROJECT MANAGER FROM THE PUBLIC WORKS DIVISION WILL CONTACT YOU TO REVIEW THIS APPLICATION.