View Application for a 2015 CIP Project

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AppID5178
I. Administrative Section 
1. Project Name: Planning and Architectural Design of DHHS Buildings
2. Project Description (One Sentence): Planning through construction documents for new Department of Health and Human Services (DHHS) office buildings on the Capitol Complex.
3a. Project Location: County: Carson City
3b. Project Location: City: Carson City
4. Department (department requesting project): DHHS
5. Division (division requesting project): N/A
6. Agency (agency requesting project): N/A
7. Agency contact person: Ellen Crecelius, Deputy Director Fiscal Services
8. Contact phone: 775-684-4004
9. Contact email: ecrecelius@dhhs.nv.gov
The Department ranking of this project:
10. The Department will rank their projects 1 through the lowest ranked project (i.e., If 5 projects were submitted by the Department a ranking of 1 would be assigned to the most important or most needed project and a ranking of 5 would be the least needed project). 5
11. Has this project been previously requested in a prior CIP? Yes
12. SPWD 4 digit Building No. (for existing buildings)
13. Facility Condition Analysis Project No. (if recommended)
14. Is the property State Owned?
15. If the facility is existing, is it State owned?
II. Narrative Section 
1. Project Description: The purpose of this project is to update former space plans and create construction documents to build DHHS buildings on land adjacent to the Bryan Building on South Stewart Street in Carson City. The planning and design phase is contemplated to occur during the 2016 -2017 biennium. Actual construction of the buildings will be requested in the 2018 -2019 biennium. That is consistent, with some minor exceptions, with the expiration of current DHHS leases.
2. Project Justification: Currently DHHS leases office space in Carson City. This leased space is spread throughout the city, with a bulk of the leased space in a remote location in the northern part of the city. Many agencies within DHHS’s Divisions are located in multiple locations. This situation creates a significant loss of productivity for DHHS administration and staff. Prior to moving to this leased space, DHHS was located in the Kinkead Building near the Capitol Complex. This location allowed DHHS staff to easily collaborate across divisions and programs. In addition, staff was able to take a short walk (five to ten minutes) to meetings at the Legislative Building and others located on the Capitol Complex. Meetings of this sort occur on a daily and/or weekly basis, with their frequency increasing when the Legislature is in session. Under the current situation, it takes DHHS staff 20 to 30 minutes to travel by car from the leased office space to the Capitol Complex, resulting in a significant amount of wasted time and lost productivity. Other factors also support the construction of DHHS buildings within the Capitol Complex. Security concerns are one such issue. When treats occur, the distance of the leased space from the Capitol Complex impairs the ability of Capitol Police to respond in a time manner. Second, the remote location and lack of public transportation to the Office of Vital Records creates inconvenience for the general public wishing to access official documents. And third, the construction of buildings will result in taxpayer funds currently being used for rent to be invested in capital assets.
3. Project Background Information: Previously, DHHS occupied space in the Kinkead Building and Fifth Street Cottages in Carson City, which have since been deemed unusable. In 2006, DHHS employees were relocated to leased facilities throughout Carson City. In the later part of 2006, DHHS worked extensively with MHTN Architects (who were under contract to the Public Works Board) to complete a space needs analysis and space plans related to the proposed consolidation of DHHS offices into buildings on the Capitol Complex. Those space plans were presented to the state in December of 2006. No further work has been done due to the impact of poor economic conditions on the State's economy. Those plans are quite extensive and updating them will be fairly simple and can build upon what was done without starting over. This project was first requested in the 2005 CIP.
4. Mechanical and/or Electrical Equipment Replacement Projects:
a. Type of equipment to be replaced:
b. Year existing equipment was installed:
c. Manufacturer of existing equipment:
d. Model of existing equipment:
e. Are there any known hazardous material abatement? No
5. Ramifications if the Project is not Approved (short essay): This is a fairly large project and the planning and design needs to happen as soon as possible. Not moving forward now will only delay the significant benefits to be received from a construction project of this size. Those benefits will not only include the direct benefits to people employed on the project but the confidence in the economic recovery it can symbolize. The planning and development of construction documents now, during the early portion of our existing lease terms, will allow actual construction to take place during the later part of those leases. That will allow staff to relocate at or near the end of existing lease terms and minimize the amount of taxpayer resources being spent on rent.
Health, Life Safety, and/or Legal Issues
6. Please describe any health, life safety, and/or legal issues that will be resolved by completing this project (Short Essay): Security issues are of growing concern to DHHS staff. DHHS is currently located in leased facilities far from the Capitol Complex. This distance hinders the ability of Capitol Police to respond to potential threats as quickly as desired.
7. Proposed Project Schedule Impacts/Issues
a. Will this project require relocating personnel or vacating the building for any period of time? No
Explain: This is a request for planning and development of construction documents. Once the buildings are actually constructed, agency staff would relocate from leased space into the state owned space.
b. Has any design work been completed on the proposed project? Yes
c. What is the latest date this project could be completed without disrupting your program? 9/30/16
d. What is the driving proposed completion date? DHHS would like to have the planning and development of construction documents completed in time for the construction phase of this project to be submitted as a CIP in the next budget cycle.
III. Preliminary Construction and Funding Sources Section 
Preliminary Construction Cost Estimate and Funding Sources (The SPWD will prepare all final cost estimates. This schedule is for preliminary purposes only.)
1. Land (if land must be purchased):
2. Off-site construction:
3. On-site Development:
4. Utility connection fees:
5. Water rights deeded:
6. Furniture, Fixture and Equipment:
7. Specialty equipment:
8. Data and network equipment:
9. Telephone equipment costs:
10. Moving:
11. Renovation of vacated space:
12. Correction of known deficiencies:
(describe deficiencies)
13. Any known commitments:
(describe commitments)
14. Known hazardous material abatement:
(describe hazardous materials)
15. Total project costs:
NOTE: COSTS FOR EXTENDED LEASE AGREEMENTS MUST BE INCLUDED IN YOUR OPERATING BUDGET
16. Proposed funding of total project cost:
a. Agency:
b. Federal
c. Other/Donor
d. State
(describe source of 'Other/ Donor' funding): Funding for planning and construction documents would most likely need to be general funds. Other funding possibilities would need to be explored on a case-by-case basis. Federal funding would be available with expressed pre-approval of the Federal funding agency.
Total:
17. Agency point of contact for outisde funding if 16a, 16b, or 16c funding sources are providing funds.
a. Name Ellen Crecelius, Deputy Director Fiscal Services
b. Phone Number 775-684-4004
c. Email Address ecrecelius@dhhs.nv.gov
IV. Site Analysis Section 
Site Analysis (New construction only)
1. Estimated land area to be acquired (acres) 0
2. Will this project require new parking spaces? Yes
3. Are utilities available to site? Yes
4. Will project require relocation of existing utilities? Unknown
5. Are there any required off-site improvements (or right-of-way dedications)? Unknown
6. Is the site in a flood plain? Unknown
7. Is the site in an airport impact zone? No
8. Does the site contain any underground storage tanks? Unknown
9. Does the site contain any adverse soil conditions? Unknown
10. Will the site require an environmental assessment? Unknown
11. Will rezoning or a special use permit be required? Unknown
12. Will any Utility connection fees need to be paid? Unknown
13. Will any water rights need to be deeded? Unknown
14. Will construction traffic degrade existing access or facilities? Unknown
15. Will the site require any hazardous material abatement? Unknown
16. Other site considerations affecting cost? (describe): Unknown
Describe Site Considerations:
V. Programming Section 
Programming (New construction, building remodels, and building additions only)
1. Has any architectural programming occurred?
(Programming is an architectural definition of the needs/problems that must be addressed by the project)
2. Has any advanced planning occurred in previous CIPs? Yes
3. Usable Square footage required (including storage space)
a. New Construction SF: 251000
b. Remodel/Renovation SF:
c. Addition SF
d.Total project SF:
4. Occupancy type (Assembly, business, educational, factory/industrial, high hazard, institutional, mercantile, residential, storage, utility/miscellaneous) : Business
5. Approximate number of staff to occupy facility: 1100
6. Approximate number of visitors per day: 100
7. Will this project require funding for any furnishings, fixtures and equipment? No
8. For existing facilities, are there any known hazardous materials? (i.e., Asbestos, lead paint or underground storage tanks):
9. How many years of future growth will this project accommodate? 15
10. List of required facilites (laboratory space, classroom space, office space, conference rooms, cafeterias, maintenance shops, garages) and any unusual related equipment required for your project: Office space, conference rooms/hearing room(s) with video conferencing abilities, climate controlled and fire proof vital records storage/vault, small areas of specialized storage for radioactive testing materials, blind vendor cafeteria/snack bar, secure climate controlled computer server rooms, some storage areas for program printed materials and commodities to be distributed to the public, and community break areas on each floor.

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NOTE:  AFTER SUBMITTING THE COMPLETED APPLICATION, A PROJECT MANAGER FROM THE PUBLIC WORKS DIVISION WILL CONTACT YOU TO REVIEW THIS APPLICATION.