Submitted Application for a 2013 CIP Project

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AppID3317
I. Administrative Section 
Project Name: Las Vegas Multi-Agency Office A&E
Project Description (One Sentence): Request money for architectural and engineering design of a new office complex to house NDOW, NDF, NSP, NDEP, SHPO, and DWR.
Project Location: County: Clark
Project Location: City: Las Vegas
Department (department requesting project): Wildlife
Division (division requesting project): N/A
Agency (agency requesting project): N/A
Agency contact person: Ross Baker
Contact phone: 775-857-7742
Contact email: rossb@ndow.org
At the Department level ranking of this project:
The Department will rank their projects 1 through the lowest ranked project (i.e., If 5 projects were submitted by the Department a ranking of 1 would be assigned to the most important or most needed project and a ranking of 5 would be the least needed project). 5
Has this project been previously requested in a prior CIP? Yes
SPWD 4 digit Building No. (for existing buildings)
Facility Condition Analysis Project No. (if recommended)
II. Narrative Section 
Project Justification (Essay)
Project Description: This project will provide complete architectural and engineering services to design a new two-story building and a detached storage facility to house the previously mentioned agencies.
Project Justification: Economies would be realized for the subject agencies as well as the State as a whole by occupying one State-owned facility rather than leasing and maintaining multiple separate offices. Some agencies, such as NDOW, are currently occupying outdated facilities with high ongoing maintenance requirements, vandalism problems, and very poor energy consumption. This project would provide a modern, State-owned building that would be perfectly tailored to the needs of the occupying agencies, would be energy efficient, and would utilize State dollars to construct a modern, State-owned building rather than for maintaining multiple aging buildings. Also, some of the buildings are marginally sized for their staffing levels and are projected to be too small in the near future. Some buildings have insufficient parking.
Project Background Information: DCNR originally applied for this project as a part of their 2007 CIP applications. At that time, DCNR hired Gary Guy Wilson Architects to perform conceptual site plans, conceptual building plans, a feasibility study, cost estimates, and a due diligence report. The documentation is very thorough for a preliminary study, and by and large remains substantially applicable to the 2013 CIP application. Currently, the Department of Wildlife is taking the lead on re-application for the 2013 CIP. Land is being secured through an R & PP lease from the BLM. Initial cost is $25/year for the lease.
Mechanical and/or Electrical Equipment Replacement Projects:
Type of equipment to be replaced:
Year existing equipment was installed:
Manufacturer of existing equipment:
Model of existing equipment:
Hazardous Materials (Asbestos, Lead Paint, etc.):
Will this project require any hazardous material abatement? No
Ramifications if the Project is not Approved
(Short Essay): Money will continue to be spent on the ever-increasing maintenance needs of multiple obsolete buildings.
Health, Life Safety, and/or Legal Issues
Please describe any health, life safety, and/or legal issues that will be resolved by completing this project (Short Essay): NDOW and DCNR currently co-occupy a faciltity at 4747 Vegas Blvd with an outbuilding that serves as equipment and vehicle storage for both departments, as well as secure storage for law enforcement. Vandalism and security are significant problems at this location. Vandals graffiti, deface vehicles, cut the perimeter fence, and cause all manner of general damage to the building. Some of the costs associated with repair of these types of vandalism is obvious (i.e. scrub graffiti, fix property damage, etc.). However, other costs which may be less obvious are significant. Law Enforcement worries that security of their evidence could be compromised, and employees feel unsafe at work, especially when travelling between the office and their vehicles early in the morning or late in the evening. To address these concerns, the agencies have been contemplating how they can fund costly upgrades like added site lighting, security fencing, and monitoring/alarm systems. These solutions are not fool-proof, and they represent only a percentage of additional money that must be spent on the building in the future due to age and other concerns like changing building codes.
Proposed Project Schedule Impacts/Issues
1. Will this project require relocating personnel or vacating the building for any period of time? Yes
Explain: This project will require the relocation of all employees of the involved agencies from their old buildings to the new one.
Has any design work been completed on the proposed project? Yes
What is the latest date this project could be completed without disrupting your program? 03/01/2014
What is the driving proposed completion date? Combined costs of operation, maintenance, vandalism, etc. Complete A&E to meet 2015 CIP submittal.
III. Cost Estimate Section 
Preliminary Cost Estimate and Funding Sources (The SPWD will prepare all final cost estimates. This schedule is for preliminary purposes only.)
1. Land Cost (if land must be purchased):
2. Off-site construction cost:
3. On-site connection fees:
4. Utility connection fees:
5. Water rights deeded:
6. Furniture, Fixture and equipment costs:
7. Specialty equipment costs
8. Data and network equipment costs:
9. Telephone equipment costs:
10. Moving costs:
11. Costs for renovation of vacated space:
12. Costs for correction of known deficiencies:
(describe deficiencies) A&E only
13. Costs of any known commitments: 1790685
(describe commitments) Estimated private A&E fees. Based on 10% of estimated construction cost. Does not include estimated fees for permitting (i.e. Public Works Division fees)
14. Costs of any hazardous material abatement:
(describe hazardous materials)
15. Total project costs:
NOTE: COSTS FOR EXTENDED LEASE AGREEMENTS MUST BE INCLUDED IN YOUR OPERATING BUDGET
16. Proposed funding of total project cost:
a. Agency:
b. Federal
c. Other/Donor
d. State 1790685
(describe source of 'Other' funding):
Total: 1790685
17. Agency point of contact for outisde funding if 16a, 16b, or 16c funding sources are providing funds.
a. Name Ross Baker
b. Phone Number 775-857-7742
c. Email Address rossb@ndow.org
IV. Analysis Section 
Site Analysis (New construction only)
1. Estimated land area to be acquired (acres) 7
2. Will this project require new parking spaces? Yes
3. Are utilities available to site? Yes
4. Will project require relocation of existing utilities? Unknown
5. Are there any required off-site improvements (or right-of-way dedications)? Yes
6. Is the site in a flood plane? No
7. Is the site in an airport impact zone? No
8. Does the site contain any underground storage tanks? No
9. Does the site contain any adverse soil conditions? Unknown
10. Will the site require an environmental assessment? No
11. Will rezoning or a special use permit be required? Unknown
12. Will any connection fees need to be paid? Yes
13. Will any water rights need to be deeded? No
14. Will construction traffic degrade existing access or facilities? No
15. Will the site require any hazardous material abatement? No
16. Other site considerations affecting cost? (describe): Unknown
V. Programming Section 
Programming (New construction, building remodels, and building additions only)
1. Has any architectural programming occurred? Yes
(Programming is an architectural definition of the needs/problems that must be addressed by the project) Yes
2. Has any advanced planning occurred in previous CIPs? Yes
3. Net Square footage required (including storage space)
New Construction SF: 76330
Remodel/Renovation SF:
Addition SF
Total project SF:
4. Occupancy type (Assembly, business, educational, factory/industrial, high hazard, institutional, mercantile, residential, storage, utility/miscellaneous) : Business
5. Approximate quantity of staff to occupy facility: 95
6. Approximate number of visitors per day: 100
7. Will this project require funding for any furnishings, fixtures and equipment? No
8. For existing facilities, are there any known hazardous materials? (i.e., Asbestos, lead paint or underground storage tanks):
9. How many years of future growth will this project accommodate?
10. List of required facilites (laboratory space, classroom space, office space, conference rooms, cafeterias, maintenance shops, garages) and any unusual related equipment required for your project: Private offices, break rooms, lobby areas, filing and storage areas, conference rooms, class rooms, workshops, physical fitness room, locker/shower rooms, communications equipment rooms, library, server rooms, utility/copy rooms, janitor's closet, secure law eforcement storage, firearm storage, game check/laboratory, hazardous materials storage, boat inspection lane in parking lot.
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