Submitted Application for a 2013 CIP Project

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AppID3302
I. Administrative Section 
Project Name: Mason Valley WMA Main Building
Project Description (One Sentence): Construct a new main building with space for: administrative office; employee office; bunk; mechanic's garage; wood shop; storage; other.
Project Location: County: Lyon
Project Location: City: Rural
Department (department requesting project): Wildlife
Division (division requesting project): N/A
Agency (agency requesting project): N/A
Agency contact person: Ross Baker
Contact phone: 775-857-7742
Contact email: rossb@ndow.org
At the Department level ranking of this project:
The Department will rank their projects 1 through the lowest ranked project (i.e., If 5 projects were submitted by the Department a ranking of 1 would be assigned to the most important or most needed project and a ranking of 5 would be the least needed project). 1
Has this project been previously requested in a prior CIP? No
SPWD 4 digit Building No. (for existing buildings)
Facility Condition Analysis Project No. (if recommended)
II. Narrative Section 
Project Justification (Essay)
Project Description: This project will provide funding for engineering and construction of a new main building at the Wildlife Management Area with space for: administrative office; employee office; bunk; mechanic's garage; wood shop; storage; other. During the engineering phase of the project, it is possible that other functions could be included in the new building as well. One example would be bird incubation - please read the list of potential old buildings that would be abandoned or demolished as a result of this project in "Project Background Information" below. Ultimately, all old buildings that are not suitable for occupancy but still serving a function at the WMA could potentially have their function performed by the new building.
Project Justification: The current facilities are a part of the original ranch that was purchased by NDOW decades ago. The office was the old ranch house; the vehicle shade canopy and storage areas were animal shelters, tack rooms and calf barns; the wood and mechanic's shops were original ranch buildings of some sort. All buildings mentioned above have serious code and structural violations. Some - including the wood shop, shade canopy, tackroom, calf barn, and well house - are arguably unsafe for occupancy, but are still used every day in spite of the concerns. Safety concerns generally arise from the structural stability (or apparent lack thereof) of the various buildings. The mechanic's shop is a glorified tool storage building because it is not large enough for any of the equipment used on the WMA. Nearly all equipment work must be performed outside in the dirt regardless of weather. The wood shop lacks proper ventilation, insulation, overhead clearance, and many other features. All buildings have numerous problems with interior and exterior finishes, HVAC equipment, doors/windows, accessibility, drainage, roofing, etc. There is no ADA accessible parking or any other ADA accessible ammenity at the main office, which is open to the public. Because the buildings are original to the ranch and of unknown age, they were not constructed with any attention to modern standards for structural design/seismic motion, HVAC, public/ADA access, protection from surface drainage, electrical design, plumbing, and a host of other issues. The original structures should be abandoned, fenced, and posted for "no access", or selectively demolished.
Project Background Information: The Public Works Division has noted in multiple FCA reports that the following buildings should be demolished: storage building (bldg #2982); barn/box stalls (#2476); quonsett hut (2477); oil storage (#0653); wood shop (#0962); storage shed, west (#2472); tack room and calf barn (#2471); garage (#0961); incubator house (#0954). Many of the buildings listed above still provide important functions to the operation of the WMA. A new, centralized office building could replace all of these buildings, allowing them to be abandoned or demolished.
Mechanical and/or Electrical Equipment Replacement Projects:
Type of equipment to be replaced:
Year existing equipment was installed:
Manufacturer of existing equipment:
Model of existing equipment:
Hazardous Materials (Asbestos, Lead Paint, etc.):
Will this project require any hazardous material abatement? Yes
Ramifications if the Project is not Approved
(Short Essay): It is only a matter of time before an ADA barrier complaint is filed because the facility is utterly lacking in terms of accessibility. I also believe it is only a matter of time before some sort of significant structural failure occurs on a building that is commonly used. Building failure due to seismic motion is highly likely as many roof connections are bearing connections with little or no ability to carry a tensile load. This type of failure would certainly result in property damage not only to the building per se, but also to vehicles or other stored property. If employees are occupying a building during a structural failure, the cost could be much more tragic. Damage from precipitation events and surface drainage is a current problem and will only continue. It is difficult to retain employees with good mechanic skills because equipment must be fixed outside on a dirt lot. The dirt is not an engineered and compacted material; it is native soil. Winters are cold and wet, while summers are sweltering, humid and infested with mosquitos. All these factors make for an unnecessarily challenging environment to fix equipment. Because of the size and nature of the WMA, there is a lot of heavy equipment based at this site including large 6-wheel agricultural tractors, front-end loaders, backhoe loaders, motor graders, 5000+ gallon water trucks, medium-sized track-type dozers, medium-sized track-type excavators, dump trucks, semi-trucks, and other large equipment as well as the truck fleet. This places a heavy demand on the services of the mechanic. If the WMA cannot hire and maintain a good mechanic, equipment has to be loaded and shipped to a commercial mechanic, or a mobile mechanic must come to the site. Costs for these heavy equipment mechanic services are very high and rob budget from the main function of the WMA, which is providing habitat for wildlife. Some structures are beleived to have asbestos-containing materials, which makes repair work very difficult because asbestos testing and remediation procedures must occur before repairs or demolition can occur. This is a contributing factor to some of the disrepair of the buildings on the WMA.
Health, Life Safety, and/or Legal Issues
Please describe any health, life safety, and/or legal issues that will be resolved by completing this project (Short Essay): Please read section 9 :Ramifications if Project is not Approved."
Proposed Project Schedule Impacts/Issues
1. Will this project require relocating personnel or vacating the building for any period of time? Yes
Explain: If constructed, the operations of all employees will be relocated to the new structure. The old buildings will be vacated and potentially demolished.
Has any design work been completed on the proposed project? No
What is the latest date this project could be completed without disrupting your program?
What is the driving proposed completion date?
III. Cost Estimate Section 
Preliminary Cost Estimate and Funding Sources (The SPWD will prepare all final cost estimates. This schedule is for preliminary purposes only.)
1. Land Cost (if land must be purchased):
2. Off-site construction cost:
3. On-site connection fees: 500000
4. Utility connection fees:
5. Water rights deeded:
6. Furniture, Fixture and equipment costs:
7. Specialty equipment costs
8. Data and network equipment costs:
9. Telephone equipment costs:
10. Moving costs:
11. Costs for renovation of vacated space:
12. Costs for correction of known deficiencies: 20000
(describe deficiencies) Test for and remediate asbestos before demolishing old structures. Dump fees associated with demolished structures.
13. Costs of any known commitments:
(describe commitments)
14. Costs of any hazardous material abatement:
(describe hazardous materials)
15. Total project costs:
NOTE: COSTS FOR EXTENDED LEASE AGREEMENTS MUST BE INCLUDED IN YOUR OPERATING BUDGET
16. Proposed funding of total project cost:
a. Agency:
b. Federal
c. Other/Donor
d. State 520000
(describe source of 'Other' funding):
Total: 520000
17. Agency point of contact for outisde funding if 16a, 16b, or 16c funding sources are providing funds.
a. Name Ross Baker
b. Phone Number 775-857-7742
c. Email Address rossb@ndow.org
IV. Analysis Section 
Site Analysis (New construction only)
1. Estimated land area to be acquired (acres) 0
2. Will this project require new parking spaces? Yes
3. Are utilities available to site? Yes
4. Will project require relocation of existing utilities? Yes
5. Are there any required off-site improvements (or right-of-way dedications)? No
6. Is the site in a flood plane? Yes
7. Is the site in an airport impact zone? Unknown
8. Does the site contain any underground storage tanks? Unknown
9. Does the site contain any adverse soil conditions? Unknown
10. Will the site require an environmental assessment? No
11. Will rezoning or a special use permit be required? No
12. Will any connection fees need to be paid? Yes
13. Will any water rights need to be deeded? No
14. Will construction traffic degrade existing access or facilities? No
15. Will the site require any hazardous material abatement? Yes
16. Other site considerations affecting cost? (describe): Unknown
V. Programming Section 
Programming (New construction, building remodels, and building additions only)
1. Has any architectural programming occurred? No
(Programming is an architectural definition of the needs/problems that must be addressed by the project) No
2. Has any advanced planning occurred in previous CIPs? No
3. Net Square footage required (including storage space)
New Construction SF: 3000
Remodel/Renovation SF:
Addition SF
Total project SF:
4. Occupancy type (Assembly, business, educational, factory/industrial, high hazard, institutional, mercantile, residential, storage, utility/miscellaneous) : Factor/Industry
5. Approximate quantity of staff to occupy facility: 4
6. Approximate number of visitors per day: 10
7. Will this project require funding for any furnishings, fixtures and equipment? Yes
8. For existing facilities, are there any known hazardous materials? (i.e., Asbestos, lead paint or underground storage tanks): Yes
9. How many years of future growth will this project accommodate?
10. List of required facilites (laboratory space, classroom space, office space, conference rooms, cafeterias, maintenance shops, garages) and any unusual related equipment required for your project: Two offices; break room; public restroom; bunk house and private restroom; general storage; potentially, a separate hazardous storage space; wood shop; mechanic's garage; shade canopy for vehicles; potentially, a bird incubation room or other facilities that can be integrated.
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