Submitted Application for a 2013 CIP Project

View all 2013 CIP Applications.              

AppID3286
I. Administrative Section 
Project Name: Control Room Renovation at Lake's Crossing Center.
Project Description (One Sentence): Upgrades/replacement of current control room equipment, including rewiring and conduit replacement throughout the building and including modifying the Nurses station to have the ability for constant observation of the isolation rooms.
Project Location: County: Washoe
Project Location: City: Sparks
Department (department requesting project): DHHS
Division (division requesting project): MH/DS
Agency (agency requesting project): Lake Crossing
Agency contact person: Al Kenneson, ASO II
Contact phone: 775-688-2033
Contact email: al.kenneson@nnamhs.state.nv.us
At the Department level ranking of this project:
The Department will rank their projects 1 through the lowest ranked project (i.e., If 5 projects were submitted by the Department a ranking of 1 would be assigned to the most important or most needed project and a ranking of 5 would be the least needed project).
Has this project been previously requested in a prior CIP? Yes
SPWD 4 digit Building No. (for existing buildings) 0342
Facility Condition Analysis Project No. (if recommended) Project Index # 0342SEC3
II. Narrative Section 
Project Justification (Essay)
Project Description: The control room is utilized to provide security throughout the entire building, which includes monitoring client/staff movement (cameras/monitors), operation of all electronic doors, two-way communication, scan alarm system, intercom system and the central fire alarm system. Movement throughout the entire secure area is dependent on the equipment contained in this area. The Nurses do not have the ability of constant observation of the isolation rooms as required by CMS for certification purposes and to meet the criteria for licensure. Failure of this system could result in inability to provide escape route in case of fire. Failure of the monitoring equipment decreases the ability to monitor clients who are considered assaultive, suicidal or escape risks. Protection of the community, staff and clients is of utmost importance, as our clientele are pre-trial detainees which have charges ranging from trespassing to multiple murders. Failure of this system can result in elopement. This could lead to a legal liability to the state.The project would include upgrade/renovation of electronic equipment, including and not limited to control panels, matrix system, wiring and conduit. Due to the complexity of this project, a temporary alternative means of observation may be needed.
Project Justification: Industry experts (Innovative Communication Systems, LLC) has advised Lakes Crossing Center that the equipment utilized within the control room is antiquated. It was originally installed in approximately 1998 with a life expectancy of 10 years. As a result, the security of the agency is compromised. Much of the control system was custom made for the needs of Lakes, thus making repair very difficult. According to the industry expert, the custom design does not meet the manufacturer’s specifications and was not installed according to industry accepted standards. There are some items utilized, if rendered useless, which would have to be completely replaced. Costs for these items would go well beyond operational fund monies available due to the supply and demand of extremely difficult to get parts for a very old, unreliable system. It was discovered much wiring exists in conduit, which was left over from prior projects. This has had a negative effect on connections and has to be repaired regularly. Due to this haphazard construction manner of the control room, components continue to burn out. Unless the system is replaced inclusive of the wiring and equipment, Lakes runs the risk of the doors failing and the cameras not viewing client movement which could result in escapes and injuries. Two episodes have occurred within the last several years related to the electronic doors which necessitated Lakes to utilize manual power. This is a safety issue for staff as well as clients. Although there has been no personal injury to staff or clients resulting from this control system, numerous staff have complained to the Nevada Correctional Association about the conditions associated with the inadequate system controls.
Project Background Information: The current control room and equipment were built/constructed in the late 1990’s during a CIP project, which included an addition to the building. There have been some smaller renovations throughout the past 20 years. The company that did the original install has gone out of business. The parts have been extremely difficult to get and are priced very high due to supply and demand.
Mechanical and/or Electrical Equipment Replacement Projects:
Type of equipment to be replaced:
Year existing equipment was installed: 1998
Manufacturer of existing equipment: currently out of business
Model of existing equipment:
Hazardous Materials (Asbestos, Lead Paint, etc.):
Will this project require any hazardous material abatement?
Ramifications if the Project is not Approved
(Short Essay): If not approved, control room equipment will eventually break-down and total replacement will become necessary as the necessary parts will either not be available or will be as expensive as an entire upgrade to the system. The building would be placed in a position of limited security, which could affect the safety of the staff and the community. The agency is in the process of obtaining licensure through the state. This tightens the requirements and failure to obtain this project may affect our ability to obtain/retain acquired license. Licensure mandates require nursing to maintain audio and visual observation of restrained/secluded patients. This function is currently handled through the control room but, this may not be acceptable in the future as we attempt to obtain licensure through various entities.
Health, Life Safety, and/or Legal Issues
Please describe any health, life safety, and/or legal issues that will be resolved by completing this project (Short Essay):
Proposed Project Schedule Impacts/Issues
1. Will this project require relocating personnel or vacating the building for any period of time? Yes
Explain: A temporary alternative means of observation may be needed.
Has any design work been completed on the proposed project? No
What is the latest date this project could be completed without disrupting your program?
What is the driving proposed completion date?
III. Cost Estimate Section 
Preliminary Cost Estimate and Funding Sources (The SPWD will prepare all final cost estimates. This schedule is for preliminary purposes only.)
1. Land Cost (if land must be purchased): 0.0000
2. Off-site construction cost: 0.0000
3. On-site connection fees: 0.0000
4. Utility connection fees: 0.0000
5. Water rights deeded: 0.0000
6. Furniture, Fixture and equipment costs: 125000
7. Specialty equipment costs 0.0000
8. Data and network equipment costs: 0.0000
9. Telephone equipment costs: 0.0000
10. Moving costs: 0.0000
11. Costs for renovation of vacated space: 0.0000
12. Costs for correction of known deficiencies:
(describe deficiencies)
13. Costs of any known commitments: 0.0000
(describe commitments)
14. Costs of any hazardous material abatement: 0.0000
(describe hazardous materials)
15. Total project costs: 0.0000
NOTE: COSTS FOR EXTENDED LEASE AGREEMENTS MUST BE INCLUDED IN YOUR OPERATING BUDGET
16. Proposed funding of total project cost: 0.0000
a. Agency: 0.0000
b. Federal 0.0000
c. Other/Donor 0.0000
d. State 125000
(describe source of 'Other' funding):
Total: 125000
17. Agency point of contact for outisde funding if 16a, 16b, or 16c funding sources are providing funds.
a. Name
b. Phone Number
c. Email Address
IV. Analysis Section 
Site Analysis (New construction only)
1. Estimated land area to be acquired (acres) 0
2. Will this project require new parking spaces? No
3. Are utilities available to site? Yes
4. Will project require relocation of existing utilities? Unknown
5. Are there any required off-site improvements (or right-of-way dedications)? No
6. Is the site in a flood plane? Unknown
7. Is the site in an airport impact zone? Unknown
8. Does the site contain any underground storage tanks? Unknown
9. Does the site contain any adverse soil conditions? Unknown
10. Will the site require an environmental assessment? No
11. Will rezoning or a special use permit be required? No
12. Will any connection fees need to be paid? Unknown
13. Will any water rights need to be deeded? No
14. Will construction traffic degrade existing access or facilities? Unknown
15. Will the site require any hazardous material abatement? No
16. Other site considerations affecting cost? (describe): Unknown
V. Programming Section 
Programming (New construction, building remodels, and building additions only)
1. Has any architectural programming occurred? Unknown
(Programming is an architectural definition of the needs/problems that must be addressed by the project) Unknown
2. Has any advanced planning occurred in previous CIPs? Yes
3. Net Square footage required (including storage space)
New Construction SF: 0
Remodel/Renovation SF: 0
Addition SF 0
Total project SF:
4. Occupancy type (Assembly, business, educational, factory/industrial, high hazard, institutional, mercantile, residential, storage, utility/miscellaneous) : Institutional
5. Approximate quantity of staff to occupy facility: 0
6. Approximate number of visitors per day: 0
7. Will this project require funding for any furnishings, fixtures and equipment? Yes
8. For existing facilities, are there any known hazardous materials? (i.e., Asbestos, lead paint or underground storage tanks): Unknown
9. How many years of future growth will this project accommodate? 10
10. List of required facilites (laboratory space, classroom space, office space, conference rooms, cafeterias, maintenance shops, garages) and any unusual related equipment required for your project:
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