Submitted Application for a 2013 CIP Project

View all 2013 CIP Applications.              

AppID3280
I. Administrative Section 
Project Name: Ely Office Expansion
Project Description (One Sentence): Expand Ely Field Office and add storage for law enforcement and biologists.
Project Location: County: White Pine
Project Location: City: Ely
Department (department requesting project): Wildlife
Division (division requesting project): N/A
Agency (agency requesting project): N/A
Agency contact person: Ross Baker
Contact phone: 775-857-7742
Contact email: rossb@ndow.org
At the Department level ranking of this project:
The Department will rank their projects 1 through the lowest ranked project (i.e., If 5 projects were submitted by the Department a ranking of 1 would be assigned to the most important or most needed project and a ranking of 5 would be the least needed project). 2
Has this project been previously requested in a prior CIP? Yes
SPWD 4 digit Building No. (for existing buildings) 2127
Facility Condition Analysis Project No. (if recommended)
II. Narrative Section 
Project Justification (Essay)
Project Description: This project would add square footage to the office to allow for the current staffing level and provide a lab for animal necropsy, inspection, etc. It would also include a detached building for a storage area for the Game Wardens (law enforcement) and a separate storage area for the biologists. Covered vehicle parking would be provided as well.
Project Justification: The staffing level of the current building has exceeded the space of the building. Two employees are sharing one office so cramped that they can hardly sit at their desks. If the storage closet in the shared room is to be accessed, the other employee sharing the office has to vacate his desk to allow access to the closet. Phone conversations cannot occur simultaneously because the two employees face eachother a couple feet apart and the distraction of the other person talking on the phone makes communication nearly impossible. The copy room is being used as an office, which has forced the multifunction copy machine to be relocated into a hallway where it blocks egress. The conference room, which is supposed to be used for hunter education classes and numerous meetings (county game boards, interagency meeting etc.) is now used as storage for filing cabinets and other items. About 1/3 of the space in the conference room is now dedicated to storage and is not available for meetings and classes. Because the lab was never constructed, animal necropsys, sheep sealing, and lion sealing are all routinely performed in the conference room on top of the tables used for meetings which is not sanitary and the resulting smell inside the building is vile. We cannot entirely abandon the old buildings, which are in a poor state of repair, until storage is provided at the new buildings. Every time an item is needed to be removed from or added to storage, employees have to drive from the current office to the old one and back rusulting in poor time and resource management. Law Enforcement stores locked evidence, and the biologists store all manner of frozen animals and field gear necessary for their work. Ely has a very harsh winter climate, and there is no garage or covered parking to protect the numerous State vehicles, boats, ATV's, trailers, and other expensive equipment stored and used onsite. A garage or covered parking should be provided for vehicle protection. Illegally harvested game too large to be stored in the chest freezers in the old building are stored offsite in commercial freezers which raises a host of problems. The proposed laboratory should include a walk-in freezer for game storage.
Project Background Information: The current building was constructed in approximately 2002 so that the staff could move out of the old office at the airport. It had always been planned that the new office would be expanded to allow for future staffing as well as vehicle, evidence, and equipment storage, and a laboratory so that the Department could completely abandon the old facilities at the airport. At this time, the old facilities at the aiport are still in use for storage and will have to remain in use until the planned expansion of the newer facility can occur. Due to State budgets in recent years, the second phase of construction that had been planned to satisfy the enumerated needs has never occurred.
Mechanical and/or Electrical Equipment Replacement Projects:
Type of equipment to be replaced:
Year existing equipment was installed:
Manufacturer of existing equipment:
Model of existing equipment:
Hazardous Materials (Asbestos, Lead Paint, etc.):
Will this project require any hazardous material abatement? No
Ramifications if the Project is not Approved
(Short Essay): NDOW could have a difficult time retaining staff due to the working conditions in the office. The current condition wherein items are stored offsite results in poor time and resource management. Vandalism, theft, and excessive wear from the environment will continue to degrade the condition of the vehicles, boats, ATV's and other equipment stored outside. Meetings and classes are less productive because such a large percentage of the conference room is dedicated storage. Employee productivity is hampered by the confined spaces, and overall morale is negatively affected by the combination of the above factors as well as the rotten smells from necropsies and other animal procedures that occur in the conference room.
Health, Life Safety, and/or Legal Issues
Please describe any health, life safety, and/or legal issues that will be resolved by completing this project (Short Essay): The cramped working conditions and electronic equipment block emergency egress and could result in harm to life or limb in an emergency situation. Storage and hallway equipment encroach upon accessible routes and circulation paths which could result in an Access Board complaint. Animal necropsies and sealings take place on tables used for classes and meetings which is unsanitary and could spread disease.
Proposed Project Schedule Impacts/Issues
1. Will this project require relocating personnel or vacating the building for any period of time? Yes
Explain: Construction of an addition to the office would likely result in periodic disruptions to the operation of the office and could require personnel to temporarily move their workspace or work from home to accomodate construction.
Has any design work been completed on the proposed project? No
What is the latest date this project could be completed without disrupting your program?
What is the driving proposed completion date?
III. Cost Estimate Section 
Preliminary Cost Estimate and Funding Sources (The SPWD will prepare all final cost estimates. This schedule is for preliminary purposes only.)
1. Land Cost (if land must be purchased): 0.0000
2. Off-site construction cost: 0.0000
3. On-site connection fees: 350000
4. Utility connection fees: 0.0000
5. Water rights deeded: 0.0000
6. Furniture, Fixture and equipment costs: 10000
7. Specialty equipment costs
8. Data and network equipment costs:
9. Telephone equipment costs:
10. Moving costs:
11. Costs for renovation of vacated space:
12. Costs for correction of known deficiencies: 48000
(describe deficiencies) The siding of the existing building is wearing out and should be considered for replacement soon regardless of the status of the proposed addition. When the addition is built, the old building should receive new siding to protect it from the weather and match the addition. This cost is roughly estimated as $15,000. The existing parking lot has never received any maintenance. It appears that attempts to maintain the parking lot going forward from now would not improve the life of the lot. The parking lot therefore requires complete replacement and should be considered in conjunction with the office expansion. The parking lot is approximately 7,500 square feet in area, and the cost to replace is estimated at $33,000.
13. Costs of any known commitments:
(describe commitments)
14. Costs of any hazardous material abatement:
(describe hazardous materials)
15. Total project costs: 0.0000
NOTE: COSTS FOR EXTENDED LEASE AGREEMENTS MUST BE INCLUDED IN YOUR OPERATING BUDGET
16. Proposed funding of total project cost:
a. Agency:
b. Federal
c. Other/Donor
d. State 408000
(describe source of 'Other' funding):
Total: 408000
17. Agency point of contact for outisde funding if 16a, 16b, or 16c funding sources are providing funds.
a. Name Ross Baker
b. Phone Number 775-857-7742
c. Email Address rossb@ndow.org
IV. Analysis Section 
Site Analysis (New construction only)
1. Estimated land area to be acquired (acres) 0
2. Will this project require new parking spaces? No
3. Are utilities available to site? Yes
4. Will project require relocation of existing utilities? Unknown
5. Are there any required off-site improvements (or right-of-way dedications)? No
6. Is the site in a flood plane? Yes
7. Is the site in an airport impact zone? Unknown
8. Does the site contain any underground storage tanks? No
9. Does the site contain any adverse soil conditions? Unknown
10. Will the site require an environmental assessment? No
11. Will rezoning or a special use permit be required? No
12. Will any connection fees need to be paid? No
13. Will any water rights need to be deeded? No
14. Will construction traffic degrade existing access or facilities? No
15. Will the site require any hazardous material abatement? No
16. Other site considerations affecting cost? (describe): Unknown
V. Programming Section 
Programming (New construction, building remodels, and building additions only)
1. Has any architectural programming occurred? No
(Programming is an architectural definition of the needs/problems that must be addressed by the project) No
2. Has any advanced planning occurred in previous CIPs? Unknown
3. Net Square footage required (including storage space)
New Construction SF: 1000
Remodel/Renovation SF:
Addition SF 1300
Total project SF:
4. Occupancy type (Assembly, business, educational, factory/industrial, high hazard, institutional, mercantile, residential, storage, utility/miscellaneous) : Business
5. Approximate quantity of staff to occupy facility: 10
6. Approximate number of visitors per day:
7. Will this project require funding for any furnishings, fixtures and equipment? Yes
8. For existing facilities, are there any known hazardous materials? (i.e., Asbestos, lead paint or underground storage tanks): No
9. How many years of future growth will this project accommodate?
10. List of required facilites (laboratory space, classroom space, office space, conference rooms, cafeterias, maintenance shops, garages) and any unusual related equipment required for your project: laboratory, additional offices, game storage freezer, general storage, law enforcement storage, vehicle garage or canopy
Submit Status Submit
 

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