Submitted Application for a 2013 CIP Project

View all 2013 CIP Applications.              

I. Administrative Section 
Project Name: Valley Road Parking Maintenance.
Project Description (One Sentence): Rehabilitate the parking lot at NDOW's headquarters building.
Project Location: County: Washoe
Project Location: City: Reno
Department (department requesting project): Wildlife
Division (division requesting project): N/A
Agency (agency requesting project): N/A
Agency contact person: Ross Baker
Contact phone: 775-857-7742
Contact email:
At the Department level ranking of this project:
The Department will rank their projects 1 through the lowest ranked project (i.e., If 5 projects were submitted by the Department a ranking of 1 would be assigned to the most important or most needed project and a ranking of 5 would be the least needed project). 3
Has this project been previously requested in a prior CIP? Yes
SPWD 4 digit Building No. (for existing buildings) 0277
Facility Condition Analysis Project No. (if recommended) none
II. Narrative Section 
Project Justification (Essay)
Project Description: This project will remove and replace approximately 55,000 square of asphalt paving, as well as add approximately 12,000 square feet of additional paving to existing dirt surfaces. The existing asphalt pavements range in age from about 20 to 50 years old. They have had little to no maintenance for their entire lives and as a result are badly raveled, alligatored, etc, and have completely failed. The pavements are frought with drainage problems and accessibility hazards. The condition of the pavements is so poor that the existing ADA parking near the front door cannot be made to comply with accessibility codes because cracking, heaving, and settling have caused violations to surface slope, change in level, and lack of a well-bonded slip resistant surface. Additionally, there are several unpaved areas of the site that are used for employee parking and vehicle storage. The unpaved areas consist of native soils that are not properly graded to drain. The native soils become muddy when wet which increases building maintenance, and the lack of proper drainage ensures that the soils stay muddy after a precipitation event. Beyond the maintenance problems and accessibility hazards, the general appearance of the pavements does not reflect the professional ethic of the Department of Wildlife.
Project Justification: Failed pavements pose an elevated risk of slips, trips, and falls. OSHA figures indicate that slippery surfaces are the number two cause of worker’s compensation claims, and falls to the same level were the number four cause. Pavements without necessary striping to adequately control traffic movements represent a substantial health and lawsuit hazard resulting from uncontrolled traffic movements and inadvertent pedestrian-vehicle conflicts. It is critical that asphalt-cement pavements receive routine maintenance well in advance of failure. Typical design life for an asphalt-cement pavement is 20 years. However, after approximately 8 years, the original asphalt-cement pavement will have deteriorated by about 75%. With proper maintenance, the pavement can be reasonably expected to perform adequately for the remaining 12 or so years of its design life. However, without routine maintenance the pavement will continue to decay at a constantly increasing rate until it has completely failed. These types of complete failures resulting from lack of maintenance will begin to occur at about ten years.
Project Background Information: Some of the pavements at this location have failed due to age, and others have failed prematurely due to lack of maintenance. Because of this, nearly all pavements onsite require complete removal and replacement. There has been at least one claim made against the Department of Wildlife by an individual who fell in the parking lot.
Mechanical and/or Electrical Equipment Replacement Projects:
Type of equipment to be replaced:
Year existing equipment was installed:
Manufacturer of existing equipment:
Model of existing equipment:
Hazardous Materials (Asbestos, Lead Paint, etc.):
Will this project require any hazardous material abatement? No
Ramifications if the Project is not Approved
(Short Essay): The parking lot will continue to deteriorate to the point that it reverts back to gravel. Maintenance to the inside of the building will be increased due to the mud that will be carried in as people come in and out of the building many times thoughout every working day. It is only a matter of time before an ADA complaint is received because the condition of the parking lot is so poor that it violates multiple ADA provisions (net slope, change in level, well bonded tractable surface). The accessible parking cannot be equitably moved anywhere else because the entire parking lot has degenerated to the point that no accessible routes exist between the parking and the building. Cracks, potholes, and clefts present multiple tripping hazards not only to the employees working at the building, but also the public who use the building for services.
Health, Life Safety, and/or Legal Issues
Please describe any health, life safety, and/or legal issues that will be resolved by completing this project (Short Essay): Health and safety issues with the current lot include the slips, trips, and falls hazards already mentioned. Legal issues include liability for slips, trips and falls as well as liability for non-compliance with the American with Disabilities Act (ADA).
Proposed Project Schedule Impacts/Issues
1. Will this project require relocating personnel or vacating the building for any period of time? No
Has any design work been completed on the proposed project? No
What is the latest date this project could be completed without disrupting your program?
What is the driving proposed completion date?
III. Cost Estimate Section 
Preliminary Cost Estimate and Funding Sources (The SPWD will prepare all final cost estimates. This schedule is for preliminary purposes only.)
1. Land Cost (if land must be purchased): 0.0000
2. Off-site construction cost: 0.0000
3. On-site connection fees: 238000
4. Utility connection fees: 0.0000
5. Water rights deeded: 0.0000
6. Furniture, Fixture and equipment costs: 0.0000
7. Specialty equipment costs 0.0000
8. Data and network equipment costs: 0.0000
9. Telephone equipment costs: 0.0000
10. Moving costs: 0.0000
11. Costs for renovation of vacated space: 0.0000
12. Costs for correction of known deficiencies: 0.0000
(describe deficiencies)
13. Costs of any known commitments: 0.0000
(describe commitments)
14. Costs of any hazardous material abatement: 0.0000
(describe hazardous materials)
15. Total project costs: 0.0000
16. Proposed funding of total project cost:
a. Agency:
b. Federal
c. Other/Donor
d. State 238000
(describe source of 'Other' funding):
Total: 238000
17. Agency point of contact for outisde funding if 16a, 16b, or 16c funding sources are providing funds.
a. Name Ross Baker
b. Phone Number 775-857-7742
c. Email Address
IV. Analysis Section 
Site Analysis (New construction only)
1. Estimated land area to be acquired (acres) 0
2. Will this project require new parking spaces? No
3. Are utilities available to site? Yes
4. Will project require relocation of existing utilities? No
5. Are there any required off-site improvements (or right-of-way dedications)? No
6. Is the site in a flood plane? No
7. Is the site in an airport impact zone? Unknown
8. Does the site contain any underground storage tanks? No
9. Does the site contain any adverse soil conditions? No
10. Will the site require an environmental assessment? No
11. Will rezoning or a special use permit be required? No
12. Will any connection fees need to be paid? No
13. Will any water rights need to be deeded? No
14. Will construction traffic degrade existing access or facilities? Yes
15. Will the site require any hazardous material abatement? No
16. Other site considerations affecting cost? (describe): No
V. Programming Section 
Programming (New construction, building remodels, and building additions only)
1. Has any architectural programming occurred?
(Programming is an architectural definition of the needs/problems that must be addressed by the project)
2. Has any advanced planning occurred in previous CIPs?
3. Net Square footage required (including storage space)
New Construction SF:
Remodel/Renovation SF:
Addition SF
Total project SF:
4. Occupancy type (Assembly, business, educational, factory/industrial, high hazard, institutional, mercantile, residential, storage, utility/miscellaneous) : Select
5. Approximate quantity of staff to occupy facility:
6. Approximate number of visitors per day:
7. Will this project require funding for any furnishings, fixtures and equipment?
8. For existing facilities, are there any known hazardous materials? (i.e., Asbestos, lead paint or underground storage tanks):
9. How many years of future growth will this project accommodate?
10. List of required facilites (laboratory space, classroom space, office space, conference rooms, cafeterias, maintenance shops, garages) and any unusual related equipment required for your project:
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