Submitted Application for a 2013 CIP Project

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AppID3249
I. Administrative Section 
Project Name: Replace Emercency Generators – Desert Regional Center (DRC)
Project Description (One Sentence): Replace and increase size of existing generators in order to provide the proper amount of emergency power for the Intermediate Care Facility (ICF/MR) campus buildings.
Project Location: County: Clark
Project Location: City: Las Vegas
Department (department requesting project): DHHS
Division (division requesting project): MH/DS
Agency (agency requesting project): Desert Regional Center
Agency contact person: Darrel Hansen
Contact phone: (702) 486-6333
Contact email: DLHansen@drc.nv.gov
At the Department level ranking of this project:
The Department will rank their projects 1 through the lowest ranked project (i.e., If 5 projects were submitted by the Department a ranking of 1 would be assigned to the most important or most needed project and a ranking of 5 would be the least needed project). 1
Has this project been previously requested in a prior CIP? Yes
SPWD 4 digit Building No. (for existing buildings) 0371, 0372, 0706, 1959, 1671, 1672, 0256
Facility Condition Analysis Project No. (if recommended) 9993SFT1
II. Narrative Section 
Project Justification (Essay)
Project Description: Replace existing generators with new units (preferably diesel) having sufficient capacity to operate all electrical systems in the homes including heating and cooling. Project reconfigures of the number of buildings each generator serves and reduces the total number of units needed. Replace current generator serving DRC buildings 1307, 1308, 1309, & 1310 (SPWB 1959, 1672, 1671, & 0706; respectively) with a new generator large enough to operate all systems in these four buildings plus building 1306 (SPWB 0371.) Replace current generator serving DRC building 1300 (SPWB 0372) with a new generator large enough to operate all systems in this building plus building 1391 (SPWB 0256.) Replace all main service panels for each building; install appropriate transfer switches and all needed equipment. Remove all old equipment and restore landscape to equivalent condition prior to start of project. Include all trenching and related site work.
Project Justification: Reference: Facility Condition Analysis Report, March 2008. REPLACE EMERGENCY GENERATORS – Project Index #: 9993SFT1 The existing emergency generators do not have enough power for their intended needs. This project would provide for replacing and increasing the size of the existing generators in order to provide the proper amount of emergency power for the site. Additional Information This facility is classified as a hospital – an intermediate care facility / mental retardation (ICF/MR.) Individuals served in the ICF/MR homes are developmentally disabled and have complex medical and behavior needs. The existing generators are insufficient to power all electrical systems in the homes including; HVAC units, security systems, etc. When power is lost the temperatures in the homes become excessive (especially in the summer.) This places greater stress on the individuals’ physical health and contributes to increased behavior problems and is a life safety concern. 1) The generator serving building 1306 (SPWB 0256) has been removed because the engine seized in November 2011 and the unit was beyond repair. This leaves the building without back-up power and the individuals living in this building have intensive medical needs in addition to their intellectual disabilities. 2) During the annual licensure survey conducted by the Bureau of Health Care Quality and Compliance the agency was sited to not having on-site fuel storage for the generators which operate on natural gas. As a temporary solution the agency is converting these generators to operate on propane and installing propane tanks to meet this licensure requirement. 3) In building 1300 (SPWB 0372), the 37 year old internal combustion generator was located on top of an electric transformer inside the building. This unit recently had to be removed to meet facility licensure requirements because it had no on-site fuel storage capacity. DRC is requesting the new generators operate on diesel fuel because it is a safer fuel to store.
Project Background Information: CIP 05-M07 was approved to fund this project which included replacing/upgrading all the generators on the DRC campus. The approved funding was only sufficient to replace two generators: A) Larger capacity generator needed to serve the service kitchen, buildings 4 & 5 (SPWB 1952 & 1953) when the kitchen upgrade (CIP 05-C15) was completed B) Generator to serve buildings 1301-1304 (SPWB 0370, 0368, 0369, & 0367 respectively.) This project was combined with a generator project for Desert Willow Treatment Center and a sizeable portion of the funding may have been used to offset their increased costs.
Mechanical and/or Electrical Equipment Replacement Projects:
Type of equipment to be replaced: Generator and Transfer Switches
Year existing equipment was installed: 1992
Manufacturer of existing equipment: Onan
Model of existing equipment:
Hazardous Materials (Asbestos, Lead Paint, etc.):
Will this project require any hazardous material abatement? Unknown
Ramifications if the Project is not Approved
(Short Essay): This facility is classified as a hospital – an intermediate care facility / mental retardation (ICF/MR.) Individuals served in the ICF/MR homes are developmentally disabled and have complex medical and behavior needs. The existing generators are insufficient to power all electrical systems in the homes including; HVAC units, security systems, etc. When power is lost the temperatures in the homes become excessive (especially in the summer.) This places greater stress on the individuals’ physical health and contributes to increased behavior problems and is a life safety concern. If these generators are not approved Buildings 1306 (SPWB 0256) and 1300 (SPWB 0372) will continue to operate without the availability of emergency power. Additionally buildings 1307, 1308, 1309, & 1310 (SPWB 1959, 1672, 1671, & 0706; respectively) will continue to be served by an inadequate unit. This is a life safety concern because of the complex medical and behavior needs of the disabled individuals who reside at the Intermediate Care Facility (ICF/MR). These life safety concerns will continue until the generators are upgraded to an adequate size with capacity to operate all electrical systems in the campus homes.
Health, Life Safety, and/or Legal Issues
Please describe any health, life safety, and/or legal issues that will be resolved by completing this project (Short Essay): The individuals served in the homes located on the DRC campus are developmentally disabled and have complex medical and behavioral needs. The existing generators are either out of service and/or have insufficient capacity to power all electrical systems in the homes including; HVAC units, security systems, etc. When power is lost the temperatures in the homes become excessive (especially in the summer.) This places greater stress on the individuals’ physical health and contributes to increased behavior problems and is a life safety concern. Replacement of these generators with larger units having adequate power to operate all systems in the homes (HVAC, security, lighting, etc.) will substantially reduce / eliminate these concerns.
Proposed Project Schedule Impacts/Issues
1. Will this project require relocating personnel or vacating the building for any period of time? No
Explain:
Has any design work been completed on the proposed project? Unknown
What is the latest date this project could be completed without disrupting your program? 06/30/2014
What is the driving proposed completion date? Life Safety - Impact on the intellectually disabled individuals living at the ICF/MR with complex medical and behavioral needs.
III. Cost Estimate Section 
Preliminary Cost Estimate and Funding Sources (The SPWD will prepare all final cost estimates. This schedule is for preliminary purposes only.)
1. Land Cost (if land must be purchased):
2. Off-site construction cost:
3. On-site connection fees:
4. Utility connection fees:
5. Water rights deeded:
6. Furniture, Fixture and equipment costs:
7. Specialty equipment costs
8. Data and network equipment costs:
9. Telephone equipment costs:
10. Moving costs:
11. Costs for renovation of vacated space:
12. Costs for correction of known deficiencies:
(describe deficiencies)
13. Costs of any known commitments:
(describe commitments)
14. Costs of any hazardous material abatement:
(describe hazardous materials)
15. Total project costs:
NOTE: COSTS FOR EXTENDED LEASE AGREEMENTS MUST BE INCLUDED IN YOUR OPERATING BUDGET
16. Proposed funding of total project cost:
a. Agency:
b. Federal
c. Other/Donor
d. State 2070031
(describe source of 'Other' funding):
Total: 2070031
17. Agency point of contact for outisde funding if 16a, 16b, or 16c funding sources are providing funds.
a. Name
b. Phone Number
c. Email Address
IV. Analysis Section 
Site Analysis (New construction only)
1. Estimated land area to be acquired (acres)
2. Will this project require new parking spaces? No
3. Are utilities available to site? Yes
4. Will project require relocation of existing utilities? Unknown
5. Are there any required off-site improvements (or right-of-way dedications)? Unknown
6. Is the site in a flood plane? Unknown
7. Is the site in an airport impact zone? Unknown
8. Does the site contain any underground storage tanks? Unknown
9. Does the site contain any adverse soil conditions? Unknown
10. Will the site require an environmental assessment? Unknown
11. Will rezoning or a special use permit be required? Unknown
12. Will any connection fees need to be paid? Unknown
13. Will any water rights need to be deeded? No
14. Will construction traffic degrade existing access or facilities? Unknown
15. Will the site require any hazardous material abatement? Unknown
16. Other site considerations affecting cost? (describe): Unknown
V. Programming Section 
Programming (New construction, building remodels, and building additions only)
1. Has any architectural programming occurred? Unknown
(Programming is an architectural definition of the needs/problems that must be addressed by the project) Unknown
2. Has any advanced planning occurred in previous CIPs? Unknown
3. Net Square footage required (including storage space)
New Construction SF:
Remodel/Renovation SF:
Addition SF
Total project SF:
4. Occupancy type (Assembly, business, educational, factory/industrial, high hazard, institutional, mercantile, residential, storage, utility/miscellaneous) : Select
5. Approximate quantity of staff to occupy facility: 200
6. Approximate number of visitors per day: 50
7. Will this project require funding for any furnishings, fixtures and equipment? Unknown
8. For existing facilities, are there any known hazardous materials? (i.e., Asbestos, lead paint or underground storage tanks): Unknown
9. How many years of future growth will this project accommodate?
10. List of required facilites (laboratory space, classroom space, office space, conference rooms, cafeterias, maintenance shops, garages) and any unusual related equipment required for your project:
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