Submitted Application for a 2013 CIP Project

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AppID3204
I. Administrative Section 
Project Name: New NDF Northern Region Mechanical Shop and Apparatus Storage Facility
Project Description (One Sentence): Design and construct a new, 6000 square foot equipment repair and fabrication shop and convert the existing shop into a storage facility for miscellaneous fire apparatus and equipment.
Project Location: County: Elko
Project Location: City: Elko
Department (department requesting project): CNR
Division (division requesting project): Forestry
Agency (agency requesting project): Select
Agency contact person: Tom Turk
Contact phone: 775-738-3454
Contact email: tturk@forestry.nv.gov
At the Department level ranking of this project:
The Department will rank their projects 1 through the lowest ranked project (i.e., If 5 projects were submitted by the Department a ranking of 1 would be assigned to the most important or most needed project and a ranking of 5 would be the least needed project). 4
Has this project been previously requested in a prior CIP? Yes
SPWD 4 digit Building No. (for existing buildings) 0619
Facility Condition Analysis Project No. (if recommended) 9934 11/05/05
II. Narrative Section 
Project Justification (Essay)
Project Description: Project Description: Design and construct a new 60 foot by 100 foot shop facility with four bays and office, parts and tool storage. A lube room is required for storage of bulk oil used in the servicing of fire apparatus. A bathroom/change room and lunch/break room for employees to utilize for changing and eating meals as wells as conducting training is essential. This facility requires a heavy vehicle lift, overhead crane and remote oil and compressed air systems. An approved exhaust removal system is also a requirement of this type of facility for the health and welfare of personnel. A dedicated welding room that is built with the non-combustible materials is also required. A mezzanine over the office and restrooms allows for dry storage of lightweight filters and supplies. In order to meet safety codes, approved fire suppression systems must also be installed. Updated communication systems including network wiring, phone systems and two-way radio are needed in this project and will be easily installed during construction. An additional needed component is the rehabilitation or renovation of the existing shop building into dry storage of equipment that currently must be stored outdoors and covered with tarps. This facility is inadequate for storage of equipment that requires protected storage such as tires, fire pump skid mounted units and seasonal use fire apparatus.
Project Justification: Project Justification: The inefficiency and inability to perform mechanical repairs in a facility that meets code and that will accommodate all of the various sized equipment is crucial. Energy costs are excessive due to the type and condition of the existing shop. Funds saved by a more energy efficient building could be allocated more efficiently towards the purchase of fuel and parts. A climate controlled facility and one that is built to accommodate proper ceiling height will also provide a sanitary, dust free work environment for mechanics to work. Currently, work on heavy equipment such as bulldozers, motor graders and rangeland drills are performed in the dirt and mud as the existing concrete slabs and paved areas are not designed for these weight loads. A section of the shop will be designed with reinforced concrete and embedded steel rails so the tracks on the bulldozers can be walked into the shop without damaging the floor surface. The existing shell is worthy of a retrofit and upgrade to compliment the regional facilities by providing much needed storage space.
Project Background Information: Project Background Information: This project was requested for the past two sessions as the Department of Conservation’s #1 and #2 requests respectively. It is identified as Project Index Number 530 from the 2007 Legislature. The initial request was for a 5000 square foot facility, but new management in the region and in the regional shop have identified that the additional space is needed in order to accommodate a 50 year structure. The addition of the added infrastructure will improve that ability of staff to perform in-house repairs at a savings to the state.
Mechanical and/or Electrical Equipment Replacement Projects:
Type of equipment to be replaced:
Year existing equipment was installed:
Manufacturer of existing equipment:
Model of existing equipment:
Hazardous Materials (Asbestos, Lead Paint, etc.):
Will this project require any hazardous material abatement? Unknown
Ramifications if the Project is not Approved
(Short Essay): There will likely be additional renovations and required repairs to the existing structure. Fire suppression systems, ADA compliant remodeling to restrooms and access are expected and outsourcing of some repairs will continue due to weather and lack of adequate facilities. Upgrades to the windows, insulation, plumbing and HVAC are also needed in the existing shop building. A storage area or facility for bulk oil will be needed in the future for code compliance. A recent review by Global Consultants identified the current lighting installed on the ceiling is subject to broken light bulbs and hot material falling into the work space. This also presents a possible hazard of fire if the hot material falls into combustibles stored or in use in the garage area. The Elko Shop continues to be a substantial and productive asset to the Nevada Division of Forestry. Approximately 120 pieces of equipment are repaired or serviced at this shop annually, ranging from ¾ Ton pickup trucks, Type I, III and VI fire engines, Crew Transport vehicles and tenders to bulldozers, graders, chippers and transport trailers. Routine maintenance is common, including lube/oil/filter changes, water pump repairs, light bar installations and pre-fire inspections. More substantial projects include installation of hydraulic brake kits on older military type engines, transmission replacements, engine swap outs, steel fabrications and chassis replacements. If this mechanic shop were decommissioned due to safety issues, the costs to contract these activities out to a commercial vendor would be extreme and prohibitive. Since most of the equipment that is worked on in this shop supports the Northern Region Fire Program, losing this facility would have a tremendous deleterious impact on emergency services.
Health, Life Safety, and/or Legal Issues
Please describe any health, life safety, and/or legal issues that will be resolved by completing this project (Short Essay): The existing building does not meet current codes for safety and health, including the International Fire Code for a mechanical repair shop. This public building is not ADA compliant and lacks adequate fire suppression systems. The building is approximately 40 years old and was disassembled in the Western part of the state and moved to Elko where it was reassembled. The type of construction (steel) and the single pane iron casement windows do not allow for heating efficiency. The building is served by expensive propane, however natural gas is available and within reach of the project. There is a make shift emergency shower and eye wash station for personnel which has been accepted pending upgrades. The rest room is served by a 5 gallon electric water heater and the room is not vented to the outside. The current building is set at ground level and has experienced flooding from rain and snow runoff. In this older building there have been several water line breaks within the last five years, causing damage and expensive repairs. When this occurs, the repair requires a shut down and project work is interrupted. The most recent plumbing failure occurred in a 1 1/2“ water line on July, 2007. Additional health and safety concerns include environmental and weather related issues. Many repairs are performed outside due to the low ceiling heights and taller, all-wheel drive fire apparatus. The inability of the mechanics to raise the cabs of this fire apparatus is subjecting personnel and equipment to sub standard, exterior conditions during the summer and cold winter. In the summer while working in direct sunlight, personnel are exposed to a high heat condition and sun burn. Outside repairs other than on scene emergencies also allow for contamination of motors and pumps due to water and dirt blowing into the work space. The existing building does not have an appropriate space for welding and is apportioned by portable welding curtains. The bulk oil storage is on racks within the main garage area. The heater in the office section of the building is in need of a new heater/air conditioner unit and the electrical and compressed air systems are in need of upgrades. This shop is inadequate and presents an unsafe environment for employees and fire staff.
Proposed Project Schedule Impacts/Issues
1. Will this project require relocating personnel or vacating the building for any period of time? No
Explain:
Has any design work been completed on the proposed project? Yes
What is the latest date this project could be completed without disrupting your program? 06/15/14
What is the driving proposed completion date? 06/01/14
III. Cost Estimate Section 
Preliminary Cost Estimate and Funding Sources (The SPWD will prepare all final cost estimates. This schedule is for preliminary purposes only.)
1. Land Cost (if land must be purchased): 0.0000
2. Off-site construction cost: 0.0000
3. On-site connection fees: 4792519
4. Utility connection fees: 460558
5. Water rights deeded: 0.0000
6. Furniture, Fixture and equipment costs: 55473
7. Specialty equipment costs
8. Data and network equipment costs: 9424
9. Telephone equipment costs: 0.0000
10. Moving costs: 0.0000
11. Costs for renovation of vacated space: 0.0000
12. Costs for correction of known deficiencies: 0.0000
(describe deficiencies)
13. Costs of any known commitments: 1189121
(describe commitments) Professional Services, SPW Assessments, Miscellaneous costs (advertising, etc.)
14. Costs of any hazardous material abatement: 0.0000
(describe hazardous materials)
15. Total project costs: 0.0000
NOTE: COSTS FOR EXTENDED LEASE AGREEMENTS MUST BE INCLUDED IN YOUR OPERATING BUDGET
16. Proposed funding of total project cost: 0.0000
a. Agency: 0.0000
b. Federal 0.0000
c. Other/Donor 0.0000
d. State 6507095
(describe source of 'Other' funding):
Total: 6507095
17. Agency point of contact for outisde funding if 16a, 16b, or 16c funding sources are providing funds.
a. Name
b. Phone Number
c. Email Address
IV. Analysis Section 
Site Analysis (New construction only)
1. Estimated land area to be acquired (acres) 0
2. Will this project require new parking spaces? Yes
3. Are utilities available to site? Yes
4. Will project require relocation of existing utilities? Yes
5. Are there any required off-site improvements (or right-of-way dedications)? Yes
6. Is the site in a flood plane? Unknown
7. Is the site in an airport impact zone? No
8. Does the site contain any underground storage tanks? No
9. Does the site contain any adverse soil conditions? Unknown
10. Will the site require an environmental assessment? No
11. Will rezoning or a special use permit be required? No
12. Will any connection fees need to be paid? Yes
13. Will any water rights need to be deeded? No
14. Will construction traffic degrade existing access or facilities? No
15. Will the site require any hazardous material abatement? No
16. Other site considerations affecting cost? (describe): Yes
V. Programming Section 
Programming (New construction, building remodels, and building additions only)
1. Has any architectural programming occurred? Yes
(Programming is an architectural definition of the needs/problems that must be addressed by the project) Yes
2. Has any advanced planning occurred in previous CIPs? Yes
3. Net Square footage required (including storage space)
New Construction SF: 6000
Remodel/Renovation SF: 5000
Addition SF 0
Total project SF:
4. Occupancy type (Assembly, business, educational, factory/industrial, high hazard, institutional, mercantile, residential, storage, utility/miscellaneous) : Factor/Industry
5. Approximate quantity of staff to occupy facility: 10
6. Approximate number of visitors per day: 10
7. Will this project require funding for any furnishings, fixtures and equipment? Yes
8. For existing facilities, are there any known hazardous materials? (i.e., Asbestos, lead paint or underground storage tanks): Unknown
9. How many years of future growth will this project accommodate? 50
10. List of required facilites (laboratory space, classroom space, office space, conference rooms, cafeterias, maintenance shops, garages) and any unusual related equipment required for your project: Two Offices, Lunchroom/Meeting Room, Unisex Bathroom, Shower/Changer Room, Mezzanine Storage Area, Lube Oil Room, Welding Area, Overhead Crane, Heavy Lift Vehicle Hoist, Lube Oil and Compressed Air Systems, Reinforced Concrete for Heavy Equipment In One Bay. Exhaust removal system.
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