Submitted Application for a 2013 CIP Project

View all 2013 CIP Applications.              

AppID3157
I. Administrative Section 
Project Name: Phone System Replacement
Project Description (One Sentence): Replace and update the phone system for the facility.
Project Location: County: Elko
Project Location: City: Elko
Department (department requesting project): DHHS
Division (division requesting project): Child Family Services
Agency (agency requesting project): NYTC
Agency contact person: Phil DeWald
Contact phone: 775-738-7182 X223
Contact email: pdewald@dcfs.nv.gov
At the Department level ranking of this project:
The Department will rank their projects 1 through the lowest ranked project (i.e., If 5 projects were submitted by the Department a ranking of 1 would be assigned to the most important or most needed project and a ranking of 5 would be the least needed project). 1
Has this project been previously requested in a prior CIP? No
SPWD 4 digit Building No. (for existing buildings)
Facility Condition Analysis Project No. (if recommended)
II. Narrative Section 
Project Justification (Essay)
Project Description: This project will replace the phone system for the entire facility, along with the direct buried cable that connects the various buildings on this campus.
Project Justification: The phone system is used by the staff to communicate internally and externally. It is also used for communications with the youth by counselors and parents. The present system has approximately 60 extensions and 16 outside trunk connections. The trunk connections are full much of the time due to their small number. The current system has no voice mail. Voice quality suffers when wet conditions occur, as the direct buried cable insulation is breaking down due to age. This causes safety concerns, as the staff are not always able to communicate reliably. Additionally, outside parties (parents, officials, vendors, etc.) complain because they are not able to get through to people on grounds.
Project Background Information:
Mechanical and/or Electrical Equipment Replacement Projects:
Type of equipment to be replaced: Rehab
Year existing equipment was installed: 1962
Manufacturer of existing equipment:
Model of existing equipment:
Hazardous Materials (Asbestos, Lead Paint, etc.):
Will this project require any hazardous material abatement? No
Ramifications if the Project is not Approved
(Short Essay): Discontent and frustration will continue on the part of all parties (both internal and external) associated with the facility. There will also be the continuing risk of a life safety event occurring and not being dealt with due to phone system limitations.
Health, Life Safety, and/or Legal Issues
Please describe any health, life safety, and/or legal issues that will be resolved by completing this project (Short Essay): The present phone system presents a life safety issue. Communication is severely limited both into and out of the facility and at times is almost impossible. Parents, attorneys, court personnel, parole personnel, doctors, vendors, etc. have all expressed concern and dissatisfaction over the present system and its limitations.
Proposed Project Schedule Impacts/Issues
1. Will this project require relocating personnel or vacating the building for any period of time? No
Explain:
Has any design work been completed on the proposed project? Unknown
What is the latest date this project could be completed without disrupting your program?
What is the driving proposed completion date?
III. Cost Estimate Section 
Preliminary Cost Estimate and Funding Sources (The SPWD will prepare all final cost estimates. This schedule is for preliminary purposes only.)
1. Land Cost (if land must be purchased):
2. Off-site construction cost:
3. On-site connection fees:
4. Utility connection fees:
5. Water rights deeded:
6. Furniture, Fixture and equipment costs:
7. Specialty equipment costs
8. Data and network equipment costs:
9. Telephone equipment costs: 200000
10. Moving costs:
11. Costs for renovation of vacated space:
12. Costs for correction of known deficiencies:
(describe deficiencies)
13. Costs of any known commitments:
(describe commitments)
14. Costs of any hazardous material abatement:
(describe hazardous materials)
15. Total project costs:
NOTE: COSTS FOR EXTENDED LEASE AGREEMENTS MUST BE INCLUDED IN YOUR OPERATING BUDGET
16. Proposed funding of total project cost:
a. Agency:
b. Federal
c. Other/Donor
d. State 200000
(describe source of 'Other' funding):
Total: 200000
17. Agency point of contact for outisde funding if 16a, 16b, or 16c funding sources are providing funds.
a. Name
b. Phone Number
c. Email Address
IV. Analysis Section 
Site Analysis (New construction only)
1. Estimated land area to be acquired (acres)
2. Will this project require new parking spaces?
3. Are utilities available to site?
4. Will project require relocation of existing utilities?
5. Are there any required off-site improvements (or right-of-way dedications)?
6. Is the site in a flood plane?
7. Is the site in an airport impact zone?
8. Does the site contain any underground storage tanks?
9. Does the site contain any adverse soil conditions?
10. Will the site require an environmental assessment?
11. Will rezoning or a special use permit be required?
12. Will any connection fees need to be paid?
13. Will any water rights need to be deeded?
14. Will construction traffic degrade existing access or facilities?
15. Will the site require any hazardous material abatement?
16. Other site considerations affecting cost? (describe):
V. Programming Section 
Programming (New construction, building remodels, and building additions only)
1. Has any architectural programming occurred?
(Programming is an architectural definition of the needs/problems that must be addressed by the project)
2. Has any advanced planning occurred in previous CIPs?
3. Net Square footage required (including storage space)
New Construction SF:
Remodel/Renovation SF:
Addition SF
Total project SF:
4. Occupancy type (Assembly, business, educational, factory/industrial, high hazard, institutional, mercantile, residential, storage, utility/miscellaneous) : Select
5. Approximate quantity of staff to occupy facility:
6. Approximate number of visitors per day:
7. Will this project require funding for any furnishings, fixtures and equipment?
8. For existing facilities, are there any known hazardous materials? (i.e., Asbestos, lead paint or underground storage tanks):
9. How many years of future growth will this project accommodate?
10. List of required facilites (laboratory space, classroom space, office space, conference rooms, cafeterias, maintenance shops, garages) and any unusual related equipment required for your project:
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