Submitted Application for a 2013 CIP Project

View all 2013 CIP Applications.              

AppID3083
I. Administrative Section 
Project Name: Warm Springs Correctional Center - New Maint. Shop
Project Description (One Sentence): Construct a new Maintenance shop.
Project Location: County: Carson City
Project Location: City: Carson City
Department (department requesting project): Corrections
Division (division requesting project): Warm Springs Correctional Center
Agency (agency requesting project): N/A
Agency contact person: Kent LeFevre
Contact phone: 702.486.9928
Contact email: klefevre@doc.nv.gov
At the Department level ranking of this project:
The Department will rank their projects 1 through the lowest ranked project (i.e., If 5 projects were submitted by the Department a ranking of 1 would be assigned to the most important or most needed project and a ranking of 5 would be the least needed project). 51
Has this project been previously requested in a prior CIP? Yes
SPWD 4 digit Building No. (for existing buildings) 9988
Facility Condition Analysis Project No. (if recommended)
II. Narrative Section 
Project Justification (Essay)
Project Description: Scope of work: Construct a 2,500 SF maint. shop.
Project Justification: At present, the WSCC Maintenance Department does not have an adequate building or shop area. The Maintenance staff is now operating out of and old cell block that has been converted to makeshift offices and storage rooms. Storage of materials is very limited. Blue prints, pipe, tools, lubricants, cleaning compounds, refrigerants and other items used in the support and repair of WSCC is divided up between the abandoned cells and the old cottage outside the institution. Without adequate shop space, some equipment, because of its size, has to be stored outside until it can be installed. This has the potential of causing damage to the equipment due to harsh and extreme weather conditions. A new structure of an appropriate size would not only keep equipment out of the weather but also serve as a pre-installation/preparation area. The existing maintenance area walls are common with Administration. During the use of any power tools or metal work when hammering or pounding is required, the noise transmits into the Administration area. This is very disruptive to the Wardens, ASO and administration staff. Due to the lack of a maintenance shop, staff is very limited on the types of repairs and fabrication projects that can be accomplished. The majority of tasked projects have to be completed outside due to the lack of usable interior space. Weather has a big affect on project completion time. With a shop area adequate in size, projects could be completed in a timely manner, increasing the productivity level of the maintenance crew. Welding is completed outside off the maintenance wing. This is a potentially hazardous area for this type of work. There is limited space due to the institutional fence line and it is adjacent to the facility parking lot. During a project of this nature, a passerby could receive an eye injury due to the bright light of a welding arc. Additionally, unhealthy fumes and smoke have a tendency to migrate their way back into the wing and into other parts of the building. This creates an unhealthy work environment for both staff and inmates. With the addition a maintenance shop, there would be available space for a dedicated welding area with proper ventilation and flash shields for eye protection from the welding process. When refrigeration equipment is repaired in the existing maintenance area, a torch is often used to repair system leaks. During this process fumes are given off from heated oil and refrigerant. As with the welding process mentioned in the above paragraph the fumes are created and have the same effect. These fumes are pulled into the duct system and spread throughout the unit. A 2500 sq ft maintenance building with a break room that can double as a conference/meeting room, shop area for each of the three employed maintenance staff, an area for a future HVAC technician and an office for the Facility supervisor is needed. There is an additional need for an open bay with a roll up door providing for an area for large fabrication projects and vehicle maintenance.
Project Background Information: At present, the WSCC Maintenance Department does not have an adequate building or shop area. The Maintenance staff is now operating out of and old cell block that has been converted to makeshift offices and storage rooms. Storage of materials is very limited. Blue prints, pipe, tools, lubricants, cleaning compounds, refrigerants and other items used in the support and repair of WSCC is divided up between the abandoned cells and the old cottage outside the institution. Without adequate shop space, some equipment, because of its size, has to be stored outside until it can be installed. This has the potential of causing damage to the equipment due to weather conditions. A new structure of an appropriate size would not only keep equipment out of the weather but also serve as a pre-installation/preparation area.
Mechanical and/or Electrical Equipment Replacement Projects:
Type of equipment to be replaced:
Year existing equipment was installed:
Manufacturer of existing equipment:
Model of existing equipment:
Hazardous Materials (Asbestos, Lead Paint, etc.):
Will this project require any hazardous material abatement? No
Ramifications if the Project is not Approved
(Short Essay): The existing manit. shop is converted space that was never intended for this use. Continued disruption to the Warden and administrative staff should this project not be funded.
Health, Life Safety, and/or Legal Issues
Please describe any health, life safety, and/or legal issues that will be resolved by completing this project (Short Essay): For the safety and security of the inmates and staff a proper maint. shop is needed.
Proposed Project Schedule Impacts/Issues
1. Will this project require relocating personnel or vacating the building for any period of time? No
Explain:
Has any design work been completed on the proposed project? No
What is the latest date this project could be completed without disrupting your program? 2014
What is the driving proposed completion date?
III. Cost Estimate Section 
Preliminary Cost Estimate and Funding Sources (The SPWD will prepare all final cost estimates. This schedule is for preliminary purposes only.)
1. Land Cost (if land must be purchased): 0.0000
2. Off-site construction cost: 0.0000
3. On-site connection fees: 0.0000
4. Utility connection fees: 0.0000
5. Water rights deeded: 0.0000
6. Furniture, Fixture and equipment costs: 0.0000
7. Specialty equipment costs
8. Data and network equipment costs:
9. Telephone equipment costs:
10. Moving costs:
11. Costs for renovation of vacated space:
12. Costs for correction of known deficiencies:
(describe deficiencies)
13. Costs of any known commitments:
(describe commitments)
14. Costs of any hazardous material abatement:
(describe hazardous materials)
15. Total project costs: 0.0000
NOTE: COSTS FOR EXTENDED LEASE AGREEMENTS MUST BE INCLUDED IN YOUR OPERATING BUDGET
16. Proposed funding of total project cost:
a. Agency:
b. Federal
c. Other/Donor
d. State 425000
(describe source of 'Other' funding):
Total: 425000
17. Agency point of contact for outisde funding if 16a, 16b, or 16c funding sources are providing funds.
a. Name
b. Phone Number
c. Email Address
IV. Analysis Section 
Site Analysis (New construction only)
1. Estimated land area to be acquired (acres) 0
2. Will this project require new parking spaces? No
3. Are utilities available to site? Yes
4. Will project require relocation of existing utilities? Yes
5. Are there any required off-site improvements (or right-of-way dedications)? No
6. Is the site in a flood plane? No
7. Is the site in an airport impact zone? No
8. Does the site contain any underground storage tanks? No
9. Does the site contain any adverse soil conditions? No
10. Will the site require an environmental assessment? No
11. Will rezoning or a special use permit be required? No
12. Will any connection fees need to be paid? Unknown
13. Will any water rights need to be deeded? No
14. Will construction traffic degrade existing access or facilities? No
15. Will the site require any hazardous material abatement? No
16. Other site considerations affecting cost? (describe): No
V. Programming Section 
Programming (New construction, building remodels, and building additions only)
1. Has any architectural programming occurred? No
(Programming is an architectural definition of the needs/problems that must be addressed by the project) No
2. Has any advanced planning occurred in previous CIPs? No
3. Net Square footage required (including storage space)
New Construction SF:
Remodel/Renovation SF:
Addition SF
Total project SF:
4. Occupancy type (Assembly, business, educational, factory/industrial, high hazard, institutional, mercantile, residential, storage, utility/miscellaneous) : Institutional
5. Approximate quantity of staff to occupy facility: 4
6. Approximate number of visitors per day:
7. Will this project require funding for any furnishings, fixtures and equipment? No
8. For existing facilities, are there any known hazardous materials? (i.e., Asbestos, lead paint or underground storage tanks): No
9. How many years of future growth will this project accommodate? 30
10. List of required facilites (laboratory space, classroom space, office space, conference rooms, cafeterias, maintenance shops, garages) and any unusual related equipment required for your project:
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