Submitted Application for a 2013 CIP Project

View all 2013 CIP Applications.              

AppID3068
I. Administrative Section 
Project Name: Family Learning Homes HVAC Upgrade-Mold Prevention
Project Description (One Sentence): Re-design and install new HVAC system in the Family Learning Homes to prevent mold outbreaks.
Project Location: County: Washoe
Project Location: City: Reno
Department (department requesting project): DHHS
Division (division requesting project): Child Family Services
Agency (agency requesting project): NNCAS
Agency contact person: Jason Holm
Contact phone: 775-688-1600
Contact email: jason.holm@dcfs.nv.gov
At the Department level ranking of this project:
The Department will rank their projects 1 through the lowest ranked project (i.e., If 5 projects were submitted by the Department a ranking of 1 would be assigned to the most important or most needed project and a ranking of 5 would be the least needed project). 1
Has this project been previously requested in a prior CIP? Unknown
SPWD 4 digit Building No. (for existing buildings) 1467
Facility Condition Analysis Project No. (if recommended) 9958
II. Narrative Section 
Project Justification (Essay)
Project Description: Install HVAC ducting in ceiling and replace HVAC units. Fill underground ducting with concrete
Project Justification: Redesigning the HVAC system and installing new equipment will prevent mold spores from thriving. Mold spores are hazardous to the children and staff who live in these homes.
Project Background Information: The Family Learning Homes were constructed in the 1970’s. The HVAC units in all four homes are designed to blow heated and cooled air through ducting that was installed under the concrete slab/foundation. The method of construction was used in poor judgment as the ducting is galvanized steel and has deteriorated over time because it is in contact with the elements; mainly water seepage underground. As a result, during inclement weather, the ducting fills with water that must be vacuumed out. This has created two challenges: the first being all water can not be removed by vacuuming and the second is the HVAC system blows air through ducting filled with water. This has created the mold problem as the houses have humidity levels in excess of normal creating excessive condensation on the windows of the homes. This then causes mold growth in the walls near and around the windows. The Agency re-mediates the mold as best as it can including removing walls, bleaching the mold to kill it and replacing the walls. This is only a short term solution as mold levels are elevated at times prior to remediation and the area must be quarantined to prevent exposure to staff and the children who live in the homes.
Mechanical and/or Electrical Equipment Replacement Projects:
Type of equipment to be replaced: HVAC Units and Ducting
Year existing equipment was installed: 1970's
Manufacturer of existing equipment: Unknown
Model of existing equipment: unknown
Hazardous Materials (Asbestos, Lead Paint, etc.):
Will this project require any hazardous material abatement? Unknown
Ramifications if the Project is not Approved
(Short Essay): Mold sickness risk to staff and clients.
Health, Life Safety, and/or Legal Issues
Please describe any health, life safety, and/or legal issues that will be resolved by completing this project (Short Essay): Mold spores are hazardous to humans. Possible claims against the state from both staff working in the homes and parents of clients living in the homes.
Proposed Project Schedule Impacts/Issues
1. Will this project require relocating personnel or vacating the building for any period of time? Unknown
Explain: There is a possibility that during installation of the HVAC system, there could be asbestos removal required mainly in the ceiling. The Agency is unsure if the paint and spackle has asbestos in it but due to age it is considered a possibility. If so, during the remediation process, staff and clients would be temporarily relocated.
Has any design work been completed on the proposed project? No
What is the latest date this project could be completed without disrupting your program? 07/01/2013
What is the driving proposed completion date?
III. Cost Estimate Section 
Preliminary Cost Estimate and Funding Sources (The SPWD will prepare all final cost estimates. This schedule is for preliminary purposes only.)
1. Land Cost (if land must be purchased): 0.0000
2. Off-site construction cost: 0.0000
3. On-site connection fees: 0.0000
4. Utility connection fees: 0.0000
5. Water rights deeded:
6. Furniture, Fixture and equipment costs: 80000
7. Specialty equipment costs 0.0000
8. Data and network equipment costs: 0.0000
9. Telephone equipment costs: 0.0000
10. Moving costs: 0.0000
11. Costs for renovation of vacated space: 0.0000
12. Costs for correction of known deficiencies: 35000
(describe deficiencies) The project will need engineering services, project oversight and inspections.
13. Costs of any known commitments: 0.0000
(describe commitments)
14. Costs of any hazardous material abatement: 0.0000
(describe hazardous materials) Unsure- will need to test for asbestos. If present, there will be additional costs.
15. Total project costs: 0.0000
NOTE: COSTS FOR EXTENDED LEASE AGREEMENTS MUST BE INCLUDED IN YOUR OPERATING BUDGET
16. Proposed funding of total project cost: 0.0000
a. Agency: 0.0000
b. Federal 0.0000
c. Other/Donor 0.0000
d. State 115000
(describe source of 'Other' funding):
Total: 115000
17. Agency point of contact for outisde funding if 16a, 16b, or 16c funding sources are providing funds.
a. Name
b. Phone Number
c. Email Address
IV. Analysis Section 
Site Analysis (New construction only)
1. Estimated land area to be acquired (acres)
2. Will this project require new parking spaces?
3. Are utilities available to site?
4. Will project require relocation of existing utilities?
5. Are there any required off-site improvements (or right-of-way dedications)?
6. Is the site in a flood plane?
7. Is the site in an airport impact zone?
8. Does the site contain any underground storage tanks?
9. Does the site contain any adverse soil conditions?
10. Will the site require an environmental assessment?
11. Will rezoning or a special use permit be required?
12. Will any connection fees need to be paid?
13. Will any water rights need to be deeded?
14. Will construction traffic degrade existing access or facilities?
15. Will the site require any hazardous material abatement?
16. Other site considerations affecting cost? (describe):
V. Programming Section 
Programming (New construction, building remodels, and building additions only)
1. Has any architectural programming occurred? Yes
(Programming is an architectural definition of the needs/problems that must be addressed by the project) Yes
2. Has any advanced planning occurred in previous CIPs? No
3. Net Square footage required (including storage space)
New Construction SF:
Remodel/Renovation SF:
Addition SF
Total project SF:
4. Occupancy type (Assembly, business, educational, factory/industrial, high hazard, institutional, mercantile, residential, storage, utility/miscellaneous) : Residential
5. Approximate quantity of staff to occupy facility: 24
6. Approximate number of visitors per day: 40
7. Will this project require funding for any furnishings, fixtures and equipment? Yes
8. For existing facilities, are there any known hazardous materials? (i.e., Asbestos, lead paint or underground storage tanks): Unknown
9. How many years of future growth will this project accommodate? 10
10. List of required facilites (laboratory space, classroom space, office space, conference rooms, cafeterias, maintenance shops, garages) and any unusual related equipment required for your project:
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