Submitted Application for a 2013 CIP Project

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AppID3044
I. Administrative Section 
Project Name: Ely State Prison - Replacement of Culinary Ovens and Industrial Mixer
Project Description (One Sentence): Replacement of Culinary Ovens and Industrial Mixer
Project Location: County: White Pine
Project Location: City: Ely
Department (department requesting project): Corrections
Division (division requesting project): Ely State Prison
Agency (agency requesting project): N/A
Agency contact person: Kent LeFevre
Contact phone: 702.486.9928
Contact email: klefevre@doc.nv.gov
At the Department level ranking of this project:
The Department will rank their projects 1 through the lowest ranked project (i.e., If 5 projects were submitted by the Department a ranking of 1 would be assigned to the most important or most needed project and a ranking of 5 would be the least needed project). 16
Has this project been previously requested in a prior CIP? Yes
SPWD 4 digit Building No. (for existing buildings) 9941
Facility Condition Analysis Project No. (if recommended)
II. Narrative Section 
Project Justification (Essay)
Project Description: ESP was able to replace two large bakery ovens in FY12. The two remaining Bakers Ovens and the two Combi Ovens and the Industrial Mixer are all currently 23 years old. These ovens are used 8-12 hours a day, 7 days per week and the frequency in which they are out of service has increased over the past four years. Replacement parts are becoming more difficult to find and more costly as the need for repairs are increasing.
Project Justification: These ovens are a critical component to the food preparation within an institutional facility. Replacing these ovens would also improve energy efficiency. ESP initially began requesting partial replacements in FY06-07, FY08-09, FY10-11. We are now requesting to replace the two remaining Baker's ovens @ $34,984 each x 2 = $69,168 ($28,484 Oven + $6,500 for oven racks = $34,984 x 2 = $69,168); two Combi Ovens @ $68,100 each x 2 = $136,200 ($65,590 Oven + $2,510 required options = $68,100 x 2 = $136,200) and include the 4 Combi Oven Transport carts 4 @ $4,940 each x 4 = $19,760), and a spiral dough Mixer, Heavy Duty @ $59,135.
Project Background Information: In FY12-13 funding was provided to replace two ovens
Mechanical and/or Electrical Equipment Replacement Projects:
Type of equipment to be replaced: Culinary
Year existing equipment was installed: 1998
Manufacturer of existing equipment:
Model of existing equipment:
Hazardous Materials (Asbestos, Lead Paint, etc.):
Will this project require any hazardous material abatement? No
Ramifications if the Project is not Approved
(Short Essay): ESP will continue to repair existing ovens at an increasing cost. Inoperative ovens will result in loss of product, poor quality meals and potential security issues with inmates as the result of serving late meals. The mixer will continue to require more frequent repairs, delaying bakery operations and wasting food product. Eventually, repair parts will not be available to repair these obsolete machines. If bread has to be purchased from an outside vendor, food costs would increase drastically.
Health, Life Safety, and/or Legal Issues
Please describe any health, life safety, and/or legal issues that will be resolved by completing this project (Short Essay): A key part of the safety and security of this facility is keeping the meals prepared and delivered on time.
Proposed Project Schedule Impacts/Issues
1. Will this project require relocating personnel or vacating the building for any period of time? No
Explain:
Has any design work been completed on the proposed project? No
What is the latest date this project could be completed without disrupting your program? 2014
What is the driving proposed completion date?
III. Cost Estimate Section 
Preliminary Cost Estimate and Funding Sources (The SPWD will prepare all final cost estimates. This schedule is for preliminary purposes only.)
1. Land Cost (if land must be purchased): 0.0000
2. Off-site construction cost: 0.0000
3. On-site connection fees: 0.0000
4. Utility connection fees: 0.0000
5. Water rights deeded: 0.0000
6. Furniture, Fixture and equipment costs: 0.0000
7. Specialty equipment costs
8. Data and network equipment costs:
9. Telephone equipment costs:
10. Moving costs:
11. Costs for renovation of vacated space:
12. Costs for correction of known deficiencies:
(describe deficiencies)
13. Costs of any known commitments:
(describe commitments)
14. Costs of any hazardous material abatement:
(describe hazardous materials)
15. Total project costs: 0.0000
NOTE: COSTS FOR EXTENDED LEASE AGREEMENTS MUST BE INCLUDED IN YOUR OPERATING BUDGET
16. Proposed funding of total project cost:
a. Agency:
b. Federal
c. Other/Donor
d. State 284000
(describe source of 'Other' funding):
Total: 284000
17. Agency point of contact for outisde funding if 16a, 16b, or 16c funding sources are providing funds.
a. Name
b. Phone Number
c. Email Address
IV. Analysis Section 
Site Analysis (New construction only)
1. Estimated land area to be acquired (acres) 0
2. Will this project require new parking spaces? No
3. Are utilities available to site? Yes
4. Will project require relocation of existing utilities? No
5. Are there any required off-site improvements (or right-of-way dedications)? No
6. Is the site in a flood plane? No
7. Is the site in an airport impact zone? No
8. Does the site contain any underground storage tanks? No
9. Does the site contain any adverse soil conditions? No
10. Will the site require an environmental assessment? No
11. Will rezoning or a special use permit be required? No
12. Will any connection fees need to be paid? No
13. Will any water rights need to be deeded? No
14. Will construction traffic degrade existing access or facilities? No
15. Will the site require any hazardous material abatement? No
16. Other site considerations affecting cost? (describe): No
V. Programming Section 
Programming (New construction, building remodels, and building additions only)
1. Has any architectural programming occurred? No
(Programming is an architectural definition of the needs/problems that must be addressed by the project) No
2. Has any advanced planning occurred in previous CIPs? No
3. Net Square footage required (including storage space)
New Construction SF: 0
Remodel/Renovation SF: 0
Addition SF 0
Total project SF:
4. Occupancy type (Assembly, business, educational, factory/industrial, high hazard, institutional, mercantile, residential, storage, utility/miscellaneous) : Institutional
5. Approximate quantity of staff to occupy facility: 25
6. Approximate number of visitors per day: 2
7. Will this project require funding for any furnishings, fixtures and equipment? Yes
8. For existing facilities, are there any known hazardous materials? (i.e., Asbestos, lead paint or underground storage tanks): No
9. How many years of future growth will this project accommodate? 15
10. List of required facilites (laboratory space, classroom space, office space, conference rooms, cafeterias, maintenance shops, garages) and any unusual related equipment required for your project:
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