Submitted Application for a 2013 CIP Project

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AppID3032
I. Administrative Section 
Project Name: Lovelock Correctional Center - Air Handler Hydraulic Damper Actuator Replacement
Project Description (One Sentence): Replace all Air Handler Hydraulic Damper Actuators. This may be combined with NDOC request #11.
Project Location: County: Pershing
Project Location: City: Lovelock
Department (department requesting project): Corrections
Division (division requesting project): Lovelock Correctional Center
Agency (agency requesting project): N/A
Agency contact person: Kent LeFevre
Contact phone: 702.486.9928
Contact email: klefevre@doc.nv.gov
At the Department level ranking of this project:
The Department will rank their projects 1 through the lowest ranked project (i.e., If 5 projects were submitted by the Department a ranking of 1 would be assigned to the most important or most needed project and a ranking of 5 would be the least needed project). 24
Has this project been previously requested in a prior CIP? Yes
SPWD 4 digit Building No. (for existing buildings) 9962
Facility Condition Analysis Project No. (if recommended) 2010
II. Narrative Section 
Project Justification (Essay)
Project Description: LCC's air handler hydraulic damper actuators are 19 years old and in need of replacement. The average life span is only 15 years per State Public Works. The current damper actuators have become very problematic with a high failure rate.
Project Justification: The hydraulic actuators use fluid with seals to contain the fluid within the actuator. When the seals leak, the damper either will not open properly or won't close properly. When they do not close properly in winter, frigid air enters the air handler causing coils to freeze. The coils then burst and the resulting flooding damages the building's interior. Replacement coils cost more than $3,800 each. This project is proposing to replace the current actuators with a spring return Belimo damper actuator. The Belimo's have a longer life span and no hydraulic fluid or seals to go bad. Replacing the actuators will make the heat/chill control system more efficient, enable LCC to garner energy savings, and cut maintenance costs on the system. In addition, replacements for the spring actuators cost less than the hydraulic models. This project will not need funding if the replacment of LCC's air handler units is approved. This is the 2nd budget request for this project.
Project Background Information: This project will not need funding if the replacment of LCC's air handler units is approved. This is the 2nd budget request for this project.
Mechanical and/or Electrical Equipment Replacement Projects:
Type of equipment to be replaced: Air Handlers
Year existing equipment was installed: 1993-1997
Manufacturer of existing equipment:
Model of existing equipment:
Hazardous Materials (Asbestos, Lead Paint, etc.):
Will this project require any hazardous material abatement? No
Ramifications if the Project is not Approved
(Short Essay): When the dampers do not close properly in winter, frigid air enters the air handler causing coils to freeze. The coils then burst and the resulting flooding damages the building's interior. Replacement coils cost more than $3,800 each.
Health, Life Safety, and/or Legal Issues
Please describe any health, life safety, and/or legal issues that will be resolved by completing this project (Short Essay): Not having proper units does pose health risks as buildings are too cold in the winter and too hot in the summer.
Proposed Project Schedule Impacts/Issues
1. Will this project require relocating personnel or vacating the building for any period of time? No
Explain:
Has any design work been completed on the proposed project? No
What is the latest date this project could be completed without disrupting your program? 2014
What is the driving proposed completion date?
III. Cost Estimate Section 
Preliminary Cost Estimate and Funding Sources (The SPWD will prepare all final cost estimates. This schedule is for preliminary purposes only.)
1. Land Cost (if land must be purchased): 0.0000
2. Off-site construction cost: 0.0000
3. On-site connection fees: 0.0000
4. Utility connection fees: 0.0000
5. Water rights deeded: 0.0000
6. Furniture, Fixture and equipment costs: 0.0000
7. Specialty equipment costs
8. Data and network equipment costs:
9. Telephone equipment costs:
10. Moving costs:
11. Costs for renovation of vacated space:
12. Costs for correction of known deficiencies:
(describe deficiencies)
13. Costs of any known commitments:
(describe commitments)
14. Costs of any hazardous material abatement:
(describe hazardous materials)
15. Total project costs: 0.0000
NOTE: COSTS FOR EXTENDED LEASE AGREEMENTS MUST BE INCLUDED IN YOUR OPERATING BUDGET
16. Proposed funding of total project cost:
a. Agency:
b. Federal
c. Other/Donor
d. State 215000
(describe source of 'Other' funding):
Total: 215000
17. Agency point of contact for outisde funding if 16a, 16b, or 16c funding sources are providing funds.
a. Name
b. Phone Number
c. Email Address
IV. Analysis Section 
Site Analysis (New construction only)
1. Estimated land area to be acquired (acres) 0
2. Will this project require new parking spaces? No
3. Are utilities available to site? Yes
4. Will project require relocation of existing utilities? No
5. Are there any required off-site improvements (or right-of-way dedications)? No
6. Is the site in a flood plane? No
7. Is the site in an airport impact zone? No
8. Does the site contain any underground storage tanks? No
9. Does the site contain any adverse soil conditions? No
10. Will the site require an environmental assessment? No
11. Will rezoning or a special use permit be required? No
12. Will any connection fees need to be paid? No
13. Will any water rights need to be deeded? No
14. Will construction traffic degrade existing access or facilities? No
15. Will the site require any hazardous material abatement? No
16. Other site considerations affecting cost? (describe): No
V. Programming Section 
Programming (New construction, building remodels, and building additions only)
1. Has any architectural programming occurred? No
(Programming is an architectural definition of the needs/problems that must be addressed by the project) No
2. Has any advanced planning occurred in previous CIPs? No
3. Net Square footage required (including storage space)
New Construction SF:
Remodel/Renovation SF:
Addition SF
Total project SF:
4. Occupancy type (Assembly, business, educational, factory/industrial, high hazard, institutional, mercantile, residential, storage, utility/miscellaneous) : Institutional
5. Approximate quantity of staff to occupy facility: 0
6. Approximate number of visitors per day: 0
7. Will this project require funding for any furnishings, fixtures and equipment? No
8. For existing facilities, are there any known hazardous materials? (i.e., Asbestos, lead paint or underground storage tanks): No
9. How many years of future growth will this project accommodate? 20
10. List of required facilites (laboratory space, classroom space, office space, conference rooms, cafeterias, maintenance shops, garages) and any unusual related equipment required for your project:
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