Submitted Application for a 2013 CIP Project

View all 2013 CIP Applications.              

AppID3027
I. Administrative Section 
Project Name: Lovelock Correctional Center - Replace Control Panels
Project Description (One Sentence): Replace Control Panels
Project Location: County: Pershing
Project Location: City: Lovelock
Department (department requesting project): Corrections
Division (division requesting project): Lovelock Correctional Center
Agency (agency requesting project): N/A
Agency contact person: Kent LeFevre
Contact phone: 702.486.9928
Contact email: klefevre@doc.nv.gov
At the Department level ranking of this project:
The Department will rank their projects 1 through the lowest ranked project (i.e., If 5 projects were submitted by the Department a ranking of 1 would be assigned to the most important or most needed project and a ranking of 5 would be the least needed project). 8
Has this project been previously requested in a prior CIP? Yes
SPWD 4 digit Building No. (for existing buildings) 9962
Facility Condition Analysis Project No. (if recommended) FCA
II. Narrative Section 
Project Justification (Essay)
Project Description: Lovelock Correctional Center is experiencing more and more failures to the control panels for opening and closing cells, doors, and gates. It is a real possibility for a failure to occur and staff not be able to rescue an inmate with health problems, such as a heart attack. Correctional staff may get trapped in areas that could compromise their safety and security. Legal issues include the inability for inmates to attend medical appointments, feeding, and programs such as educational classes or just being allowed out on the yard for exercise. This project has been requested in 2009, 2011 CIP's and denied.
Project Justification: Project Description: Lovelock Correctional Center is requesting the replacement of the control panels to cells, building doors, and gates throughout the facility. Project Justification: The majority of the buildings at LCC were constructed in 1993. Our current control system is outdated. Repair components are no longer being manufactured. Obtaining parts is becoming more difficult as vendors with existing inventory are becoming almost non-existent. Some repairs have been completed using parts removed from service from other facilities. It is simply a matter of time before the system is totally compromised and inoperable. Project Background Information: This is the second budget request for this project.
Project Background Information: The first phase of LCC became operational in 1995, with the second phase coming on board in 1997. The facility now houses over 1,600 inmates. Entry ways to the nine housing units, visiting rooms, custody operations, programs facilities such as medical and education, and gates (sally ports) into the facility are all controlled through a "hardwired" system. The operator at one of several control points presses a control panel switch to open a door or gate. This sends power down a wire to the equipment room controling the associated door/gate; the power trips a relay which in turn sends power to the door/gate lock or motor allowing it to open. The system sends a signal back to the operator with the message the opening is not secured. Other than repairs over the years, this equipment is original to the facility, including computers controlling the system. Requests to repair various parts of the system are constant with motors needing upkeep, doors jamming, broken switches and so on. The facility had the original contractor perform an evaluation of the status of the system. Some of the noted problems with the system are as follows: 1) the switches are very difficult to replace in the existing control panels. 2) the mechanical switches required by the panels are very expensive and are now obsolete; 3) the hardware control panels are unreliable with no way to know when an LED indicator has failed; 4) the printed circuit boards allowing the panel to function properly are easily damaged when replacing panel switches. The current system was discontinued by the manufacturer in the mid to late 1990's. The factory has not supported this system for many years and obtaining parts is almost impossible. The system is becoming more and more unreliable; posing a serious security threat to the facility. This request is to upgrade/replace the control system with a touch screen/Programmable Logic Controller system. The recommended system has been installed in facilities in Nevada, Utah, and Colorado. Component failures are extremely rare. The system is totally computer based, making adjustments and upgrades easy to modify/install. No switches would have to be changed out or repaired with the touch screen capability. Because the entire system is controlled by computers, the system is virtually self-diagnosing making maintenance quick and easy. It has the capability of interfacing with other systems such as lighting or water control. The system can log all activities it controls providing a database of activities in case of an incident needing to be reviewed. During an emergency, control over any portion of the system can be transferred to Central Control rather than a particular section becoming disabled. LCC needs to be proactive on replacing this system rather than waiting for major break downs in the current system. If even one control panel becomes totally non-functioning in the current system, the entire facility would need to be reorganized to house the inmates safely and securely. Quite a few inmates would need to be transferred out as LCC would not have room for them with at least half a housing unit shut down due to the control panel failure.
Mechanical and/or Electrical Equipment Replacement Projects:
Type of equipment to be replaced: Locks and Door Controls and Panels
Year existing equipment was installed: 1995
Manufacturer of existing equipment:
Model of existing equipment:
Hazardous Materials (Asbestos, Lead Paint, etc.):
Will this project require any hazardous material abatement?
Ramifications if the Project is not Approved
(Short Essay): The control panel system at Lovelock Correctional Center is eventually going to become inoperable. The security and safety of the institution will become compromised at that point. Although most of the doors and gates can be opened manually, there have been times when the mechanisms freeze when power is lost. It is a distinct possibility an inmate or staff member will become trapped in an area where the only way out will be removing the door.
Health, Life Safety, and/or Legal Issues
Please describe any health, life safety, and/or legal issues that will be resolved by completing this project (Short Essay): Lovelock Correctional Center is experiencing more and more failures to the control panels for opening and closing cells, doors, and gates. It is a real possibility for a failure to occur and staff not be able to rescue an inmate with health problems, such as a heart attack. Correctional staff may get trapped in areas that could compromise their safety and security. Legal issues include the inability for inmates to attend medical appointments, feeding, and programs such as educational classes or just being allowed out on the yard for exercise
Proposed Project Schedule Impacts/Issues
1. Will this project require relocating personnel or vacating the building for any period of time? Yes
Explain: Some Relocation of Staff and Inmates will need to be coordinated.
Has any design work been completed on the proposed project? No
What is the latest date this project could be completed without disrupting your program? 2013
What is the driving proposed completion date?
III. Cost Estimate Section 
Preliminary Cost Estimate and Funding Sources (The SPWD will prepare all final cost estimates. This schedule is for preliminary purposes only.)
1. Land Cost (if land must be purchased): 0.0000
2. Off-site construction cost: 0.0000
3. On-site connection fees: 0.0000
4. Utility connection fees: 0.0000
5. Water rights deeded: 0.0000
6. Furniture, Fixture and equipment costs: 0.0000
7. Specialty equipment costs
8. Data and network equipment costs:
9. Telephone equipment costs:
10. Moving costs:
11. Costs for renovation of vacated space:
12. Costs for correction of known deficiencies:
(describe deficiencies)
13. Costs of any known commitments:
(describe commitments)
14. Costs of any hazardous material abatement:
(describe hazardous materials)
15. Total project costs: 0.0000
NOTE: COSTS FOR EXTENDED LEASE AGREEMENTS MUST BE INCLUDED IN YOUR OPERATING BUDGET
16. Proposed funding of total project cost: 0.0000
a. Agency: 0.0000
b. Federal 0.0000
c. Other/Donor 0.0000
d. State 2278650
(describe source of 'Other' funding):
Total: 2278650
17. Agency point of contact for outisde funding if 16a, 16b, or 16c funding sources are providing funds.
a. Name
b. Phone Number
c. Email Address
IV. Analysis Section 
Site Analysis (New construction only)
1. Estimated land area to be acquired (acres) 0
2. Will this project require new parking spaces? No
3. Are utilities available to site? Yes
4. Will project require relocation of existing utilities? No
5. Are there any required off-site improvements (or right-of-way dedications)? No
6. Is the site in a flood plane? No
7. Is the site in an airport impact zone? No
8. Does the site contain any underground storage tanks? No
9. Does the site contain any adverse soil conditions? No
10. Will the site require an environmental assessment? No
11. Will rezoning or a special use permit be required? No
12. Will any connection fees need to be paid? No
13. Will any water rights need to be deeded? No
14. Will construction traffic degrade existing access or facilities? No
15. Will the site require any hazardous material abatement? No
16. Other site considerations affecting cost? (describe): No
V. Programming Section 
Programming (New construction, building remodels, and building additions only)
1. Has any architectural programming occurred? No
(Programming is an architectural definition of the needs/problems that must be addressed by the project) No
2. Has any advanced planning occurred in previous CIPs? No
3. Net Square footage required (including storage space)
New Construction SF: 0
Remodel/Renovation SF: 0
Addition SF 0
Total project SF:
4. Occupancy type (Assembly, business, educational, factory/industrial, high hazard, institutional, mercantile, residential, storage, utility/miscellaneous) : Institutional
5. Approximate quantity of staff to occupy facility: 1628
6. Approximate number of visitors per day: 30
7. Will this project require funding for any furnishings, fixtures and equipment? No
8. For existing facilities, are there any known hazardous materials? (i.e., Asbestos, lead paint or underground storage tanks): No
9. How many years of future growth will this project accommodate? 20
10. List of required facilites (laboratory space, classroom space, office space, conference rooms, cafeterias, maintenance shops, garages) and any unusual related equipment required for your project:
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